Ongoing Recruitment at Care International, 16th May, 2017

Care International is a global leader within a worldwide movement dedicated to saving lives and ending poverty. We works in 94 countries around the world to support over 1000 poverty-fighting development and humanitarian aid projects. We are recruiting to fill the position below: Job Title: Admin Assistant (Secretary) Location: Nigeria Job Summary

As part of the CARE administration team, the Admin Assistant position undertakes and completes all administration tasks and requirements, provides support to staff, to programs, and to implement administration team projects.
The position will report to the Admin Officer but will support the CARE management team as well.

Key Responsibilities

Answering telephone, taking the messages, greeting guests, handling inwards and outgoing mail and faxes, making international phone calls and make sure of recording all the mails & faxes in daily record books
Maintain and update all CARE contact list (staff contact, donor and partners)
Keep record of stationary usage for monthly orders (photocopy paper, flipchart paper, stationary for workshops and for the office)
Provide back-up support to the program support staff in general office work
Maintain and organize stationary cabinet, replenishing it as needed
Make sure that all forms in the pigeon holes are always available and updated
Archive and maintain library
Type documents and input data as required
Photocopy and bind documents as required
Assist the Administrative Officer in organizing supplies needed for the events (stationary, refreshments, lunch, etc.)
Record all mail and faxes in a daily record book
Update information on staff attendance
Ensure a clean and efficient working area and ensure a cooperative and supportive working environment
Perform other duties as assigned by supervisor

Qualifications

Bachelor’s degree in Business Administration or equivalent field OR a combination of education and work experience.

Required Skills and Experience:

Experience in handling office administration
Experience in filing and safeguarding important documents
Ability to learn quickly and by him/herself, good written and oral communication skills
Good interpersonal skills and strong team player
Experience to manage and reconcile petty cash
Strong customer service focus and ability to work well with people from varied backgrounds and cultures at all levels in organization.

Job Title: Admin Officer Location: Nigeria Job Summary

The Administrative Officer’s overall responsibility is to ensure the day to day running of the main office administration in an efficient and cost effective manner while keeping in mind legal considerations, CARE’s policies/procedures and donor requirements where necessary.
Reporting to the HR and Admin Manager, s/he is directly in charge of estate, utilities, security, cleaning and supervision of support staff.
The incumbent will provide support and answers to questions related to administration, counsel and advice, and deal with customers with maturity, tact and diplomacy.
Ensure effective admin support to CARE Programs.
S/he will also prepare and manage supplies, contracts/support issues for the main office.

Key Responsibilities

Supervise the maintenance of CARE Nigeria equipment (air conditioners, copiers, fire extinguishers, generators, electric appliances, etc.) through regular service contracts, as appropriate;
Manage and maintain CARE Nigeria Petty Cash i.e. receive payment orders and prepare payment to be approved and disbursed to the staff and suppliers;
Monitor equipment repairs’ and initiate preventive maintenance according to schedule;
Follow-up on specific service/repairs assigned by the Supervisor;
Monitor the equipment maintenance contracts as well as the contracts with the security agency and other relative venders;
Ensure that all lease contracts’ terms are respected and renewed on time;
Ensure that the office space, conference room, the compound and garden are neat and well-kept at all times;
Advice the HR & Admin Manager on terms and conditions of contracts relating to maintenance of equipment to ensure that payments are made as agreed and on timely manner;
Assist the expatriate staff in finding of adequate housing according to CARE policy and assist in installations/settlement;
Support in the movement of personal effects of expatriate staff;
Participate in the negotiation of premises and other relevant contracts;
Advice the HR & Admin Manager on office space allotment/ availability;
Effectively supervise the Office Assistants and other support staff in the performance of their duties;
Ensure the procurement and regular supply of cleaning items needed for the office are undertaken at all times;
Ensure appropriate management & protection of properties and asset of CARE Nigeria;
Ensure effective supply and management of utilities, security service monitoring, delivery and vehicle repairs & maintenance;
Supervise the provision of utilities (electricity, water, internet service, telephone, waste collection) from the respective companies following established procedures;
Maintain an overall chart and individual vehicle and generate files showing maintenance schedules, data of insurance renewals, roadworthiness certificates, ECOWAS brown cards, etc;
Ensure that new vehicles are correctly registered, insured, etc. and initiate the process of renewal of documentation as required and keep a records of annual fleet renewal documentation and process renewals accordingly;
Analyze data on vehicle use and cost, submit a monthly report to the HR & Admin Manager on a monthly, weekly or as and when required for management;
Provide adequate information on fleet with appropriate recommendations for maintenance and renewal of the fleet;
Ensure timely renewal of Care’s certification/permits in the country;
Implement tools and systems for smooth and efficient administrative processes for all care Nigeria offices and international functions hosted in the country;
Supervise maintenance of CARE’s filing system and ensure that all necessary files are well-classified and kept in order.
Performs other related duties as required and assigned.

Qualifications

Minimum of First degree in Administration, Management or Business or equivalent experience or a combination of education and work experience

Required Skills and Experience:

A Minimum of 3 - 4 years progressively responsible experience in administrative work, Staff supervisor, vehicle maintenance, and property management experience.
Previous experience working with an INGO or a Development organization
Excellent Analytical skill, good written and oral communication skills;
Ability to exercise independent judgment and work with minimum supervision.
Ability to multitask and work within deadlines;
Good knowledge of Administrative systems and practice, policies and procedures.
Fluency in English is essential and working knowledge of French is required.
Familiarity with donor rules and regulations (EU, USAID, CIDA)
Strong customer service focus and ability to work well with people from varied backgrounds and cultures at all levels in organization.
Strong level of initiative to provide independent follows through on processing issues and concerns.
Proficient in use of Microsoft applications, including Excel, Word, PowerPoint & Outlook (or similar software);
Excellent planning, organizational and time management skills.
Strong team player and Integrity
Strong problem solving, analytical, operational, and coordinating abilities,
Good interpersonal, oral and written communication and presentation skills.

Job Title: Advocacy and Communication Manager Location: Nigeria Job Summary

The primary function of the Advocacy & Communications Manager will be to support CARE’s humanitarian response by coordinating advocacy actions and policy/media related communications within the organization, designing and implementing the advocacy and communication strategy under the guidance of the Country Director, and producing products for advocacy, media and external relations purposes.
The suitable candidate should have strong leadership, analysis and communication skills, be able to represent CARE effectively and drive its advocacy objectives among relevant stakeholders.
S/he will have strong understanding of operating context, humanitarian standards and principles and be passionate of the CARE’s vision and mission.
The Advocacy & Communications Manager will also represent CARE and contribute to inter-agency advocacy and communication activities and capacity building, in line with CARE’s commitment to transparency, accountability and humanitarian principles, including provision of information about CARE’s advocacy activities to all stakeholders as advised by the Country Director.
S/he will report to the Country Director and will work closely with, and be supported by the program team and advocacy and communication advisers from CARE USA headquarter and CARE International.

Key Responsibilities

Based on CARE Nigeria and LCB Sub-Regional Emergency Response Strategies and CARE International Humanitarian Strategy, develop advocacy and communications materials that protect the rights of the people we serve, focusing on women and girls and bringing positive change to their lives.
With the support of the Country Director, SMT and advocacy and communication advisors from CARE USA and CI, develop CO Advocacy and communication Strategies, reflecting evolution and realities of the local context and in line with the regional efforts.
Provide CARE USA and CARE International with information products in support of the advocacy and communication strategies.
Ensure representation of CARE Nigeria at policy/advocacy forums, including coordinating with other INGOs on the development of advocacy messages/materials aimed at producing a more effective response to key issues faced in Nigeria, including food security/nutrition, protection/GBV, humanitarian access, peace-building, and humanitarian architecture and response in-country.
Participate in the development of project proposals to ensure that potential advocacy issues are identified and included in program design and implementation approaches.
Gather information and develop policy positions and briefing papers for public and internal use, strengthening evidence-based advocacy and contributing to organizational learning.
Analysis of filed information and using them to inform key stakeholders on evolving humanitarian situation in NE Nigeria.
Using data and information generated to develop key messages, positions and talking points to guide discussions on the humanitarian situation affecting the people in Nigeria.
With support of the program team, design and develop an annual report of CARE Nigeria activities and program around the country.
Coordinate efforts to increase CARE Nigeria visibility and online presence through a Website, pamphlets, Facebook, Twitter and other relevant social media.
Prepare and disseminate press releases, updates, photos features or human-interest stories – primarily for distribution externally (e.g. the media or other agencies, for CI members’ communications). This activity will include visits to CARE’s field offices to conduct interviews, gather observations and take photographs and record videos.
Serve as focal point on all media matters and respond to, prioritize and co-ordinate media and CI requests and support the Country Director and SMT in all internal and external communications activities. This will include development of articles; columns, and materials for use with stakeholders
Ensure effective and timely advocacy coordination across CI, in collaboration with the CARE USA and CI Secretariat, CIMPs, and regional advocacy focal points, through regular advocacy calls, updated messaging, and joint strategic planning;
Contributing to program quality efforts, by the capacity of local staff on advocacy and communications through sustained communication and sharing of CARE policies and standards, and integrating advocacy objectives within the operational and programmatic objectives;
Forster partnerships with local partners on humanitarian advocacy, strengthening collaboration with women rights networks and CBOs and continuously update staff and partners on evolving advocacy issues to enhance conceptual clarity and awareness of CARE and others’ best practices in policy and advocacy programming.

Qualifications

Masters degree (or BA plus equivalent experience) in relevant disciplines i.e. Political Economy Sciences, Law, Macro-economy, International Relations and other related Developmental Studies

Required Skills and Experience:

Minimum of 5 to 7 years’ experience providing strategic advocacy and communication leadership; with focus on Policy analysis; research and advocacy; institutional capacity building for civil society and governance
Professional training in advocacy, rights-based programming, governance and civil society strengthening
Experience and skills in organizational change processes
Strong skills in Negotiation and communication skills and experience as a spokesperson
In depth knowledge of the Nigeria operating context and NGO experience and exposure to working with international partners and high-level stakeholders.
Analysis skills; policy advocacy; institutional mapping and assessments;
Proficiency in oral and written English;
Strong skills and experience handling complex advocacy and communication issues/messages.
Demonstrable understanding of, and personal commitment to, humanitarian ethics and common principles
Experience in community-level communications, feedback or awareness campaigns;
Strong computer skills (Microsoft Office, photo editing software etc.);
Facilitation of training workshops; writing skills (for report and strategy documents);
Experience in gender/protection issues;

Job Title: Finance Officer Location: Abuja Job Summary

The Finance Officer – position is based in the Abuja main office and is responsible for multi-tasking responsibilities including acting as the focal person for all financial issues related to the sub offices, cash and treasury management, and General Ledger .
The position performs data entry, all banking activities for the country office as well as external funds transfers.
He / She is to ensure that CARE Nigeria financial policies, regulations and procedures are followed in all financial transactions and the review of project and travel advances (TERs) etc.

Key Responsibilities

Record all accruals in the GL module of PeopleSoft.
Ensure all adjustments are recorded in the system on time.
Petty cash uploads are properly recorded in the system with the correct charging details.
Month end entries are done timely.
Act as a backup for the finance assistant when required.
Initiate both local and foreign bank transfers and ensure transfers are done on time.
Send monthly bank statements and fees to the Shared service center.
Prepare the income information report to HQ.
Record all donor receipts transferred to the country office.
Review country office deposits periodically and make the necessary adjustments.
Record all cash transfers from CARE USA to the country office.
Respond to all bank reconciliation questions and updates from Shared Service Centre
Manage the Country Office cash to maximize gains and minimize losses
Centralize all monthly cash requirements and prepare all cash transfer to CUSA
Perform all treasury management duties in the Country Office
Record all deposits received in the country office timely.
Participate in the internal control and review of the Country office books and accounts:
Prepare monthly sub ledgers for balance sheet account and prepare appropriate correction.
Review Travel Expense Reports (TERs) of staff and other project advances before they are posted in the system.
Prepare monthly income tax, withholding tax and pensions contributions of staff for payment to the appropriate pensions funds.
Reconcile for Tax and pensions accounts and for initiating the necessary adjustment.
Prepare the provision for severance benefits and other benefits payments (including international staff payments).
Assist Logistics Officer to reconcile the country office Inventories with the asset account
Ensure timely preparation of month end and other reports and Act as the WARMU focal person in all finance related issues.
Perform any other duties as assigned by supervisor

Qualifications

Minimum of First degree in Accounting, Finance Management or a combination of education and work experience

Required Skills and Experience:

A Minimum of 3 - 4 years progressively responsible in Accounting, Financial Management of INGO and/or directly related areas
Excellent Analytical skill, good written and oral communication skills;
Ability to exercise independent judgment and work with minimum supervision
Ability to multitask and work within deadlines
Strong level of autonomy to provide independent follows through on processing issues and concerns.
Excellent planning, organizational and time management skills.
Strong team player and Integrity
Strong problem solving, analytical, operational, and coordinating abilities,
Good interpersonal, oral and written communication and presentation skills.
Strong customer service focus and ability to work well with people from varied backgrounds and cultures at all levels in organization.
Proficient in use of Microsoft applications, including Excel, Word, PowerPoint & Outlook (or similar software);
Good knowledge of Accounting practice, policies and procedures
Familiarity with donor rules and regulations (EU, USAID, CIDA)

Job Title: HR Officer Location: Nigeria Job Summary

The HR Officer’s main responsibilities are to provide the necessary support to the HR & Admin Manager in the country office.
This position maintains a high degree of confidentiality and a strong customer service focus. Using His/her knowledge, the incumbent will deal with customers with high level of maturity, tact and diplomacy.
His/her key role is to manage all staff data including information on contracts and other related data, support the HR and Admin Manager in administering staff benefit, Recruitment, Orientation and performance management.
The HR Officer must provide excellent customer service, demonstrate initiative, take ownership of responsibilities, and complete projects with positive results.

Key Responsibilities

Manage all documentation related to the administration of staff contracts, benefits and maintain adequate records of all correspondence
Prepare offer letters and contracts for new staff
Maintain a database and monitor expiry dates of all staff contracts and renew as and when necessary;
Provide employee numbers and open individual files for new employees;
Monitor staff absence and leave and ensure the filing of appropriate documentation,
Receive the recruitment requisition, prepare appropriate vacancy for both internal and external announcement (Advertising) and ensure timely placement of the vacancy announcement in the newspapers.
Prepare leave roster and monitor submission of leave authorization forms to Abuja staff and other sub-office staff.
Ensure accurate filing of all staff related correspondence
Prepare HR monthly reports and submit to HR and Admin Manager
Manages and prepares data for Monthly, Weekly and ad hoc reports to the HR and Admin Manager
Assist the HR and Admin Manager with the Manpower plan for the country office for each FY.
Ensure there is HR request in place first for all country office recruitments.
Support Recruiting Managers of projects and departments to prepare job descriptions with competency profiles;
Compile and assist with the shortlist of the candidates and invite short listed candidates for interviews.
Liaise with recruiting managers to prepare interview questions and prepare interview summaries after each interview.
Participate in Interviews as and when necessary.
Ensure reference checks are carried out before offer letters are issued out.
Ensure timely submission of recruitment information to the HR and Admin Manager.
Assist the HR & Admin Manager in the management of staff benefits
Regularly and promptly, address queries from managers and staff on their benefits.
Prepare Payroll and other adjustment to payroll accordingly and share with Finance.
Organize orientation programs and monitor staff development process for all CARE Nigeria staff
Ensure the implementation of identified staff training, development activities and Process staff development request
Manage the process of staff performance planning and management and keep supervisors informed of any delays or irregularities.
Assists in organizational training and development efforts for CARE Nigeria staff
Manage the process of employee orientation activities and ensure that all employees are thoroughly oriented about CARE.
Handles the petty cash and the safe
Performs other related duties as required and assigned.

Qualifications

A minimum qualification of a first degree in Human Resource, Administration, Management and relevant work experience

Required Skills and Experience:

A Minimum of 3 – 4 years’ experience in Human Resource or administration or any other related areas
Ability to speak fluent English
Proficient in the use of Microsoft applications including, word, excel, PowerPoint and outlook (or similar software)
Knowledge of databases and skills needed to access & analyze information; basic analytical and statistical skills
Strong problem solving, analytical and operational abilities
Excellent planning; organizational and time management skills
Ability to maintain confidentiality
Good knowledge of human resource practice, policies and procedures
Familiarity with Local Labour Law and Strong customer service focus
Building and nurturing relationships
Excellent interpersonal written and oral communication and presentation skills
Ability to work with minimum supervision
Ability to multi-task and work with deadlines
Excellence and Commitment

Job Title: HR & Administration Manager Location: Nigeria Job Summary

The HR and Administration Manager will help to develop and implement BEST people management practices and act as a change agent, assess and anticipate HR-related needs and seek to develop integrated HR solutions.
He/she is expected to lead and manage all program support functions to perform well as ‘service providers’ to support all program operations.
S/he will ensure that all strategic HR and support processes are provided in a manner that provides the highest quality of timely and cost effective services.
The suitable candidate should strong leadership and people skills, be able to drive good team relationships among employees and create a driven work culture where all team members are passionate of the CARE’s vision.
S/he will be part of the Senior Leadership Team (SLT) that leads change management, strategic thinking and organizational effectiveness and human resources planning and development.
S/he will provide strategic oversight for areas of: i) Administration and IT; ii) Procurement, iii) Logistics and Government liaison and iv) Human Resource (HR) management and development.
S/he will report to the Country Director and will work closely with, and be supported by the finance and program units and CARE headquarter levels, as well as with interested CARE International members.

Key Responsibilities

Oversee all admin and HR related program support management to ensure timeliness and quality of support services,
Supervise the assessment of training needs and organize adequate opportunities for all users to upgrade skills.
Prepare and monitor the implementation of the Unit's budgets
Control cost, reduce SPCs budget to lowest, cost efficient limits; thus decreasing financial risks in the country office.
Maintain key admin/HR relationships: Lawyers, Insurance and Tax Agencies, Immigration services, Auditors, Labor law departments, etc…
Support, implement and administer the effective and timely recruitment processes in the hiring, developing and retaining the best talents available to support the strategic human resource planning/needs of CARE Nigeria.
Ensure quality staffing; review job descriptions in line with the CARE’s competency framework needs
Design and manage CARE’s succession and retention plans for key talents and key job positions
Administer the employee selection process efficiently and in a timely manner.
Support hiring managers in staff recruitment policy and ensure that advertisement reflect job requirements
Ensure Administrative policies are available to all staff, understood by staff and are applied in all locations in CARE Nigeria’s operational areas.
Provide guidance and manage all HR interventions and programs (i.e. Recruitment, HR planning, Employee Relations and Performance Management, and other Change Management Interventions)
Communicate, interpret and advise the strategic leadership team on policies and procedures in compliance with Nigeria labor law.
Assist in the development of HR plans and budgets, and oversee its administration.
Participate actively in the WARMU HR Network and ensure implementation of network decisions within CARE Nigeria.
Strengthen program support teams, systems and operations to better support program implementation and compliance.
Ensure unit staff correctly administer policies and utilize stated procedures in all administrative matters.
Promote good practice that would ensure the timely and efficient provision administrative services are constantly maintained across all CARE Nigeria operational areas.
Ensure strict adherence to CARE’s Administrative policies regarding usage of vehicles, premises, communication means and all other assets of CARE Nigeria.
Monitor policies and procedures to ensure they are in line with the legal framework in CARE USA and CARE International.
Support the Country Director and the country office leadership team in liaison requirements with federal and state government’s authorities and security/immigration and other government agencies.
Constantly engage staff of CARE Nigeria on all new changes to policies and ensure full compliance on policies.
Ensure that all the support services required for running CARE business i.e. communication, IT, transport, equipment, accommodation, work permits…etc. are provided on timely manner.
Ensure CARE’s principles and core values are observe by all staff.
Performs other related duties as required and assigned.

Qualifications

A minimum qualification of a first degree in Human Resource, Administration, Management or Business equivalent.
A Master’s Degree or professional qualification (CIPD, IHRM,SHRM) will be an added advantage.

Required Skills and Experience:

Minimum of 7 to 10 years’ experience providing strategic HR and administration leadership
Experience resolving complex employee relations issues.
Should be an experienced Human Resources professional with a generalist background in areas such as Talent Sourcing, Recruitment, Compensation, Talent Management, Employee Relations, Manpower planning, Training & Development etc…..
Organized, solution-oriented, emotionally mature and easy going personality.
Should be proficient in the use of Microsoft Office applications. Experience with database management tools will be an advantage
Should have detailed knowledge of legislation covering various aspects of HR services/functions e.g. Income Tax laws, Statutory deductions etc.
Excellent grasp of Human Resource and Administrative policies, practices and procedures
Experience and skills in organizational change processes
Strong skills in Negotiation, Teamwork and team building
In depth knowledge of the Nigeria Labor and tax Laws, Conflict Management and problem solving skills
Maintains in-depth knowledge of the legal requirements related to the day-to-day management of employees, reducing legal risks and ensuring regulatory compliance.
Demonstrable understanding of, and personal commitment to, humanitarian ethics and common personnel principles
Experience managing a multicultural team, Interpersonal and Communication Skills
Strong Time Management and Priorities Management Skills Analytical
Experience in procurement and logistics procedures.

Job Title: IT Officer Location: Nigeria Job Summary

The IT Officer supervises all aspects of IT management and attend to IT issues in both main and sub-offices.
This includes management of the networks and servers advise on procurement/replacement of computer equipment, procurement/development of systems and software, provision of IT training, backups and protection of data and servers.
The candidate is expected to be up to date on current technology and able to provide technical leadership and guidance to CARE management on the best IT equipment and technologies that enable the organization to handle its business in most effective and efficient manner.

Key Responsibilities

Administer and maintain the LAN in the main office and provide the same support for the sub-offices,
Manage and administrate all the servers (E-mail, gateway, RAS, etc… servers),
Take the backups of PeopleSoft, Email, HR/Payroll and Users’ files according to the established policy and assist in the entire IT infrastructure design for the country office.
Oversee and control the VPN and other inter-office network connections,
Ensure protection and confidentiality of CARE Nigeria's data, computers, Networks against viruses and physical damage,
Design and maintain MIS information management and data processing functions and Procedures.
Organize and train staff to perform the routine IT administration functions in the sub-offices,
Provide support and guidance for the protection of sub-office data, computers, Networks against viruses and physical damage,
Provide IT strategy and planning, policy and guidelines for acquisition of hardware and electronic devices,
Determine and advise on computer equipment procurement for the whole country office.
Maintain a technical inventory of all computers and accessories of the country office.
Determine computer-training needs and establish annual training plans,
Provide preventive maintenance of computer hardware, Troubleshoot and assist/support users,
Diagnose and repair computer hardware,
Supervision of IT functions in the sub-offices to ensure that standards of quality are met,
Supervise the selection of IT service providers for supplier of maintenance of IT equipment for the sub-offices,
Monitor guarantees and follow up the equipment sent out for repairs
Manage the division, assist the overall IT management
Perform other duties as assigned by supervisor

Qualifications

Minimum of First degree in IT & Computer or Telecommunications Sciences OR a combination of education and work experience.
A Master's Degree in a related field will be an added advantage

Required Skills and Experience:

A Minimum of 3 - 4 years progressively responsible experience in Network and Windows based servers Administration, Microsoft Exchange server Administration, SQL, Computer equipment maintenance, systems and software development, Web site design and administration and/or directly related area.
A 5 years progressively responsible experience in Network and Windows based servers Administration, Microsoft Exchange server Administration, SQL Server Administration, systems and software development, Web site design and administration previous experience working with CRYSTAL Report systems, Basic Computer equipment maintenance. Experience in a Development organization.
Excellent Analytical skill,
Fluency in both English and French
Strong Innovation & creativity ability
Strong conceptual, problem solving, analytical and operational skills,
Scientific curiosity and openness to ideas and Facilitation skills
Strong level of autonomy and ability to work independently,
Excellent planning, organizational and time management skills.
Strong team player
Ability to learn quickly and by him/herself, good written and oral communication skills
Ability to exercise independent judgment and work without direction; Ability to multitask and work within deadlines; Proficient in use of Microsoft applications, including Windows, Exchange, Access, Excel, Word, PowerPoint, Internet Explorer, Front Page & Outlook (or similar software).
Good interpersonal, oral and written communication and presentation skills.
Strong customer service focus and ability to work well with people from varied backgrounds and cultures at all levels in organization.

Job Title: Procurement and Logistics Officer Location: Nigeria Job Summary

The Procurement and Logistics Officer’s overall responsibility is to ensure the day to day procurement of goods and services in an efficient and cost effective manner while keeping in mind legal considerations, CARE and donor requirements.
S/he will handle contracting, transport, shipping, requisitions, inventory, and other logistics tasks and provides support to the sub-offices’ and projects’ administration on procurement related matters.
The incumbent is expected to deal with customers with maturity, tact and diplomacy. S/he will also prepare and manage consultancy contracts.

Key Responsibilities

Ensure quality and timely supply of goods and services including consultancy locally or internationally in accordance with CARE Procurement rules.
Prepare and share the country office procurement plan for each FY (Quarterly, Bi-Annually)
Handle the local and international procurement process to ensure a timely supply and goods and services, including consultancy service according to the procurement policies and standards of quality of service, prepare SBA, LOPs etc.
Follow up pre-shipment inspection waiver, etc. from the relevant shippers and authorities
Follow up tax exemptions from the relevant authorities
Inspect goods received to ensure their quantity and quality and approved acceptance
Maintain and update individual vendor files and update the Manual Procurement Status Report,
Ensuring new vendors and Consultant's fill vendor questionnaires with all the required documentations attached and do Bridger checks on them.
Follow-up the payment of goods and services invoices and bills, and advise Accounts on terms and conditions of contract relating to supply of goods and services to ensure that payments are made as agreed,
Assist Admin Manager in providing training to staff on procurement policies,
Develop and maintain a vendor list for the main office and supervise the preparation of S/O vendor lists,
Maintain and share vendor and price lists with MO and S/O procurement committees and Programme Managers,
Maintain the annual procurement budget/plan of the main office and consolidate the country procurement Plan,
Ensure the completeness and chronological filling of L.P. O’s and Request for Payments,
Ensure 24 hours’ feedback to staff on completeness of PR's submitted and prompt feedback on delivery of items,
Prepare Request for Payments for Airlines and Internet Agencies
Request for Quotations, ensure vendor's sign L.P. O’s and follow up with the prompt delivery of items.
Prepare, process and monitor consultancy contracts and eensure prompt processing of consultancy requests following established procedures, and co-ordinate due diligence where necessary
Manage travel requirements of staff and organize international workshops/events
Effective report and communicate with clients and programs
Prepare and maintain weekly Procurement Status Report (PSR)
Ensure the effectiveness of the supply system and appropriate assets management.
Execute necessary contracting, transport, shipping, requisitions, inventory, monitoring and other logistics tasks in strong coordination with other respective units.
Perform other duties and/or tasks assigned supervisor.

Qualifications

Minimum of First degree in Administration, Supply Chain Management, Management or Business or equivalent experience or a combination of education and work experience
Familiarity with basic finance or accounting practices will be an added advantage

Required Skills and Experience:

A Minimum of 3 - 4 years progressively responsible experience in procurement, logistics and administrative work. A good experience in supervision is required.
Previous experience working with an INGO or a Development organization.
Excellent analytical skill, good written and oral communication skills
Ability to exercise independent judgment and work without direction
Ability to multitask and work within deadlines
Fluency in English and working knowledge of French are required.
Familiar with donor rules and regulations (EU, USAID, ECHO, CIDA etc.)
Strong customer service focus and ability to work well with people from varied backgrounds and cultures at all levels in organization.
Strong level of initiative to provide independent follow through on processing issues and concerns.
Excellent planning, organizational and time management skills.
Strong team player and Integrity
Proficient in use of Microsoft applications, including Excel, Word, PowerPoint & Outlook (or similar software); Good knowledge of Administrative systems and practice, policies and procedures.
Strong problem solving, analytical, operational, and coordinating abilities,
Good interpersonal, oral and written communication and presentation skills.

Job Title: Program Manager Location: Maiduguri, Borno Job Summary

The Borno State Program Manager will be based in Maiduguri town and will report directly to the Emergency Team Leader (ETL).
The position is responsible for providing leadership, management and operational guidance to the program teams at the field level.
The position will ensure best utilization of resources through implementation of efficient and effective program management and compliance systems and provision of timely support and guidance to CARE’s program staff at the field level.
In addition, this position will be responsible for ensuring program quality and effective program management, including coherence of programming and implementation of CARE’s program principles within the specific program locations; oversight of field operations; representation and liaison with local authorities, partners and communities at the field level.
Also the role will ensure proper implementation of CARE’s programming principles, accountability systems, risk management and conflict sensitive programming at the field level.
Specifically, s/he oversees the management of programs and budgets and coordination between with program support functions as well as with other different field teams and with local partners who work in the same geographical areas.

Key Responsibilities

Ensure effective program quality, accountability, planning, implementation and management at the field level.
Provide overall leadership and management for CARE programs at the field level, in close cooperation with other CO program support teams. Specifically, review, sign off on and monitor program implementation plans, budgets, quality and monitoring systems.
Review and monitor regularly the projects’ burn rates and take necessary actions to address any implementation/spending constraints.
Prepare the donors’ project reports and ensure that they adhere to the spending plans, quality standards, reporting requirements and timelines.
In coordination with the Emergency Team Leader (ETL), ensure proper documentation through an established and coherent monitoring and evaluation system, maintain a database of key leanings and build up an evidence-base of quality approaches.
Ensure CARE’s programming principles and accountability framework are fully understood and implemented by CARE’s and partners’ staff, for quality programming and improved accountability to communities, partners, donors and other stakeholders.
Ensure that program interventions and implementation plans are in accordance with CARE’s strategic priorities and in compliance with agreements and donors’ proposals/contracts.
In coordination with the program team at the head office, support CARE’s and partners’ staff on developing new program initiatives and support writing concept notes and proposals.
Ensure compliance with CARE’s and donors’ rules, regulations policies and procedures, specially in areas of finance management, procurement and logistics and procurement and safety and security.
Ensure efficient and effective management and utilization of project resources through regular reviews, monitoring and application of finance and administration systems and procedures and timely actions to enable and facilitate program operations/implementation.
Ensure compliance to CARE’s financial, administrative and procurement policies, systems and procedures. Also ensure proper management of CARE’s assets at the field level.
Ensure field level donor funded projects are managed in compliance with CI, donors’ policies and procedures and guidance of government counterparts.
In coordination with the Finance Manager and supervisor, review projects’ financial reports for accuracy, adequate burn rates and consistency with donors’ budgets.
Review and provide advice to relevant staff, including project and partners’ staff, on sub-granting agreement development and management in relation to deliverables, costing and timelines.
In coordination with the Human Resources Officer (HRO), ensure complete understanding of and compliance with HR policies and procedures at the field level.
Management of Safety and Security and conflict sensitivity at the field level.
Liaison, representation and communications at the field level.
Under guidance of the ETL, establish and maintain effective relationships with stakeholders and represent CARE in the different fora with relevant government and local authorities, NGOs, UN agencies, local partners and community leaders at the field level.

Qualifications

A Minimum of Post-graduate degree in Development Studies, Social/Political Sciences, Business Administration and or in a Humanitarian related field.

Required Skills and Experience:

Demonstrated 5-7 years’ experience with multi-sectoral development and humanitarian programming with an international NGO or UN agency.
Ability to work independently and as a team player who demonstrates leadership and is able to support and train program staffs and is also able to work in a changeable situation in a sensitive and participatory manner.
Demonstrated strong interpersonal skills including the ability to build and manage complex and diverse stakeholder relationships and develop harmonious teams in a cross cultural context.
Ability to operate effectively under difficult circumstances including stress, security risks and not easy living conditions.
Experience in capacity building and staff development.
5-7 years of proven program management experience and management of teams and budgets.
Excellent written and verbal communication skills in English and local languages.
Ability to produce high quality work and balance competing priorities within demanding timeframes.
Excellent understanding of international humanitarian principles and standards, including conflict and gender sensitive programming methodologies.
Experience in complex decision making and leading a multi-disciplinary, diverse teams under difficult circumstances.
Strong technical leadership and liaison skills.

Job Title: Safety and Security Officer Location: Nigeria Job Summary

The role of the Safety and Security Officer (SSO) is focused on the continuous implementation of safety and Security strategies and protocols in order to ensure a high level of safety and wellbeing for all CARE International staff based in field location.
The SSO will maintain a high level of contextual awareness of his/her operating area and strong coordination with Program and Program support teams at the field level.
He/ She will promote a strong Safety and Security culture at their field office(s) through continuous trainings and collaborative security assessments with all field based staff.
The SSO will serve as the Safety and Security unit representative at field level and also serve, when required as the Safety unit representative on the Field Crisis Management Team.
The SSO will report directly to the Safety and Security Manager, and will be an integral part of the Safety and Security Unit. This Position will be based in Maiduguri

Key Responsibilities

Continuously monitoring the environment in the operational areas for which he/she is responsible. As required, and at a minimum of once per quarter, support Safety and Security Manager on updating the Safety and Security strategies for CARE International.
Based on current context make recommendations to the Team leader/Safety and Security Manager for updates to Field Level Standard Operating Procedures and Safety Risk Management Plans.
Brief, manage and liaise on daily basis with the contracted guarding services to ensure the guard force is aware of CARE standards and can effectively provide for the safety of CARE compound/staff and assets
Liaise with government, Army, Police, SSS, Local Heads and other key external stakeholders to ensure that CARE staff can maintain regular and safe access to program areas
Prepare Hibernation, Relocation and Evacuation plan for the area of responsibility with the support of Safety and Security Manager.
Prepare office Emergency procedures with the support of Safety and Security Manager.
Maintaining physical safety standards as established by the Safety unit for CARE office and guesthouse at Field level
Ensuring that all CARE Field based staff are aware of established Safety and Security strategies and have the means to follow established protocols on a continuous basis
Ensuring that the contracted guard force maintains a high standard of guarding for CARE office and residence, and when required take corrective action in coordination with the Guard force management
Ensure that the Field Level Security Plans and associated documents are kept up to date and reviewed regularly
Ensure the safety readiness of all CARE staff at Field level through regular integration of safety and Security management priorities and objectives into Field Office planning
Ensuring that required relationships with local police and other security agencies are maintained in order to assist (when required) with ensuring the safety of CARE staff, facilities and assets
In coordination with the Safety and Security Manager, develop and implement quarterly training plans for all CARE Field level staff focused on safety awareness and skill sets
During any critical incident or crises serve as the Safety and Security unit representation on the Field level Crisis Management Team (F-CMT)
Ensure that all Field Level Crisis management plans are kept up to date and reviewed regularly
Support to International Visitors or CARE’s International staff

Qualifications

Minimum of First degree in a field related to Humanitarian Work or Risk Management

Required Skills and Experience:

A Minimum of 5 years of demonstrative experience in INGO/NGO or UN field (operations)with at least 2 years of field safety management experience included
Competent and literate in English, verbal and written, with a sound knowledge of technical expressions
Competent and literate in local language of Maiduguri, verbal and written, with a sound knowledge of technical expressions
Sound judgment and the ability to work effectively with others at all levels
Strong assessment, evaluation, analysis and strategic planning skills
IT literate, MS – Word, Excel and PowerPoint
Experience in developing safety related technical tools guidelines and systems
Interpersonal communication and proven written / presentation skills
Demonstrated ability to manage under stressful conditions
Demonstrated knowledge of the historical and socio-political context of Nigeria

Note

Indicate clearly in the subject line the position you are applying for (in Caps)
Save your CV with your name before attaching it.
Only shortlisted applicants will be contacted

How to Apply Interested and qualified candidates should submit their applications and detailed CV's electronically to: [email protected] And Click here to apply Application Deadline: 24th May, 2017.

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Ongoing Recruitment at Care International, 16th May, 2017

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