Job Vacancies at Workforce Group, 15th July, 2019

⏲ Jul 15, 2019, 7:42 PM
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Workforce Group - Our client, is currently recruiting suitably and qualified candidates for the position below: Job Title: Executive Assistant Location: Lagos, Nigeria Job Summary

The main responsibility of an Executive assistant is to manage the day-to-day operations of the executive,
Enhance executive's effectiveness by providing information management support; representing the executive to others, organizing and maintaining files and records, planning and scheduling meetings and appointments, managing projects and conducting research.

Job Description

Act as the point of contact among executives, employees, clients and other external partners
Manage information flow in a timely and accurate manner
Manage executives' calendars and set up meetings
Make travel and accommodation arrangements
Rack daily expenses and prepare weekly, monthly or quarterly reports
Oversee the performance of other clerical staff
Act as an office manager by keeping up with office supply inventory
Format information for internal and external communication – memos, emails, presentations, reports
Take minutes during meetings
Screen and direct phone calls and distribute correspondence
Organize and maintain the office filing system

Key Responsibilities

Have a detailed understanding of the full Microsoft Office suite
Ability to organize a daily workload by priorities and must be able to meet deadlines in a fast-paced quickly changing environment
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Accurately recording minutes from meetings. Greeting visitors and deciding if they should be able to meet with executives
Performing office duties that include ordering supplies and managing a records database.

Job Requirement we are looking for a candidate who fulfill these requirements

Work experience as an Executive Assistant
Personal Assistant or similar role
Excellent MS Office knowledge
Outstanding organizational and time management skills
Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
Excellent verbal and written communications skills
Discretion and confidentiality
B.Sc/HND in any field

Perks

Excellent MS Office knowledge Excellent verbal and written communications skills Discretion and confidentiality.

Interested and qualified candidates should: Click here to apply Job Title: Executive Secretary Location: Lagos, Nigeria Job Description

Answer phone calls and redirect them when necessary
Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
Prepare and disseminate correspondence, memos and forms
File and update contact information of employees, customers, suppliers and external partners
Support and facilitate the completion of regular reports
Develop and maintain a filing system
Check frequently the levels of office supplies and place appropriate orders
Make travel arrangements
Document expenses and hand in reports
Undertake occasional receptionist duties

Job Requirements we are looking for a candidate who fulfill these requirements

Minimum of B.Sc/HND in Secretariat Study or Office Technology Management Proven work experience as a Secretary or Administrative Assistant
Familiarity with office organization and optimization techniques
High degree of multi-tasking and time management capability

Perks