Job for a Grants Manager at Management Sciences for Health (MSH)

The Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health. We are recruiting to fill the position below:       Job Title: Grants Manager Job ID: 13-10364 Location: Abuja Grade: I Group/Office: PDG (Program Delivery Group) Dept/Unit: PDGGEN - Program Delivery Group Project/Program: A000 - None Specified Reports To: Finance and Administration Director Overview

• The purpose of the Grants Manager is to assist the Finance and Admin Director to manage and coordinate MSH Nigeria’s grants portfolio on the GF RSSH project lending to a variety of non-governmental organizations, faith based organizations, and community based organizations in order to strengthen health systems and improve health service delivery.
• Work closely with the supervisor to establish and follow a transparent grant process, and develop tools to implement the process, assuring that sound practices are applied at every stage of the grant process from guidelines to closeout.

• Responsible for management of the grant cycle from solicitation, evaluation and selection, responsibility determination, grant agreement and award, monitoring implementation and closeout
• Draft solicitations, document sub-recipient source selection and grant mechanism to be adopted. Issue Request for Application (RFA) Expression of Interest (EOI) etc
• Develop and finalize grant agreement for all grantees and carry out modifications as applicable
• Liaise with the technical team, facilitate grant start up/inception workshop for grantees, prepare training sessions and conduct workshops in grants management, financial obligations and reporting management for grantees as necessary.
• Capacity building of team members.
• Ensure that systems are in place in country to ensure that grants operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures
• Ensuring funds are requested as at when due, grantee request for funds are disbursed promptly in line with grant mechanism. Ensure monthly deadlines are met
• Coordinate the evaluation of application, and prepare a long list of proposed grantees for technical team review in line with the grant manual, collate evaluations scores document and prepare evaluation summary memo
• Conduct pre-awards assessment, survey and due diligence checks for new partners, administer various assessment tools, collate reports and develop specific conditions for grant award as applicable
• Develop monitoring and mitigation plan and tracking sheets for grantees
• Carry out on site supervisory visits to grantees, and develop and follow up on support plan
• Monitor grantee to ensure compliance with Global Fund regulation
• Populate grant files and ensure they are updated both in hard and electronic copies
• Carryout grantees financial assessment, monitoring and financial support
• Work with the sub-recipients in meeting their special award conditions as applicable
• Assist with the Internal and external audit preparations including putting together relevant documentation on grants
• Coordinate all grants audits and ensure complete implementation of recommendations
• Follow up on audit issues and provide appropriate response with support from Finance and Admin Director
• Ensure that all project reports are developed and submitted within the timelines specified in the Grant Agreement
• Documenting monitoring steps performed, the processes reviewed, and the result of the testing and reviews, documenting area of weakness, recommended action, timelines for implementation and technical support required from the donor and get it signed off by both parties
• Close out all grants and issue close out letter
• Review grantee financial report and process for disbursement; carry out finance refresher training for grantees finance staff
• Provide on-going guidance for technical staff on regulations

• Must have at least Master’s degree in Business Administration/Finance/Accounting
• At least 7 years’ relevant and progressive grants experience including working on a Global Fund grant.
• 3 years’ managerial experience.
• Self-motivated, passionate, desire to learn and contribute adequately
• Ability to pay attention to details
• Organizational Development
• Ethical Practices
• Post-award Grant Management
• Ability to relate to people at all levels internally and externally
• Ability to establish priorities in a time-sensitive environment and meet deadlines
• Superior analytical abilities, result oriented nature and team working capabilities.
• Demonstrate good judgment and sound financial "practices".
• Understands the principals of adequate documentation and of audit, and performance necessary to ensure audit compliance
• Advanced written and verbal proficiency in English including business terminology.