Job for an Executive Assistant at Olusola Lanre Coaching Academy (OLCA)

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Olusola Lanre Coaching Academy (OLCA) - An Integrative and Transformative Coaching Academy involved in training, servicing and collaborating with other stakeholders in the coaching and mental health industry in Africa. We are recruiting to fill the position below:     Job Title:  Executive Assistant (EA) Location: Lekki, Lagos Employment Type: Full Time Reports to: The CEO; COO. Department: Office of the Chief Executive Officer (CEO) Job Summary

• The Executive Assistant is experienced in handling a wide range of executive, administrative and personal support-related tasks.
• He/She is able to work independently with little or no supervision.
• The Executive Assistant is a highly resourceful team-player, who is comfortable working in a fast-paced environment, sometimes under pressure with the ability to work long hours where necessary, while remaining flexible, proactive, and efficient.
• The individual has the ability to exercise good judgment in a variety of situations, with excellent written and verbal communication, presentation, administrative, organizational and interpersonal skills; and the ability to maintain a realistic balance among multiple priorities.
• He/She will report directly to the CEO, while being administratively managed by the COO to ensure well-laid out plans are executed effectively.

Duties and Responsibilities Administrative Support:

• Assist the CEO with daily administrative duties and complete a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
• Conserves the CEO’s time and promotes the brand image by representing him internally and externally; acting as liaison between key executives, and the employees.
• Communicates with the general staff on behalf of the CEO and coordinates logistics for high-level meetings both internally and externally. Coordinate meetings and strategic activities with the senior leadership team and other members of the team
• Supports the CEO in his external commitments related to his mandate such as accompanying him to speaking engagements, and generally process his activities and/or memberships with other organizations.
• Arranges all CEO’s travels and meetings by developing itineraries and agendas; scheduling flights; booking other transportation where needed; arranging lodging and meeting accommodations.
• Ensures the responsibilities of the CEO are well executed in line with the mandate of the office of the CEO, according to lawful and ethical standards.
• Administers the budget for the office of the CEO and ensures that expenses are consistent with set policies.
• Will be required to run professional and personal errands on behalf of the CEO

Strategy & Operations Support:

• Contribute to strategic planning and development as a core member of the CEO’s team
• Provide professional support in strategic tasks and in the day-to-day activities of the business. Prepare and follow-up with meetings, and take responsibility for the preparation of presentations
• Manage projects in a large context especially in the areas critical to the office the CEO
• Carry out research, analysis, evaluation and preparation of decision-making recommendations as well as strategic and operational tasks within outlined strategy
• Manage internal communication with various stakeholders to support the CEO’s mandate
• Complete projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans.
• Enhance the CEO’s reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

Technical Requirements & Knowledge

• World-class organizational skills, encompassing an extremely high attention to detail, strong ownership-ethic and intense focus on leadership and accountability.
• Energy and passion for delivering results.
• Project and event management skills
• Excellent presentation skills with ability to present to highest level management.
• Thorough understanding of all key drivers within the business.
• Strong skills in MS Excel, MS PowerPoint, MS Word and Outlook.
• Confident and clear communication skills (in verbal and written)
• Proven skill set in research
• Demonstrated track record and deep knowledge in leveraging systems and tools.
• Experience managing senior executives at C-suite level
• Expert understanding of budget, planning and strategy execution with a strong technology orientation.
• Superior interpersonal skills to interact with extremely diverse internal and external relations.
• Strong data analytical and problem solving skills to evaluate and manage plans and forecasts.
• Excellent presentation skills with ability to present to highest level management.
• Thorough understanding of all key drivers within the business.
• Strong skills in MS Excel, MS PowerPoint, MS Word and Outlook.
• Confident and clear communication skills (in verbal and written)
• Proven skill set in research

The Key Attributes for this Role are: Leadership:

• You have strong creative and logistical management skills, and able to hit the ground running on assignments and tasks with minimal guidance.
• You are able to think expansively, modify ideas for problem-solving, take full ownership of your responsibilities and willing to go the extra mile to get work done.

Creative Problem Solving:

• You are able to see around corners, proactively anticipate blockers to daily operations and solve for them.
• You understand and prioritise the CEO’s concerns/needs, and recognise causes and consequences of actions and events that are not readily apparent.
• You are also able to understand the scope of operation of the CEO, as well as develop a range of contacts outside your own team to help get work done.

Strategic Thinking:

• Can interpret, explain and apply policies, regulations, and procedures.
• You have a strong ability to think strategically and plan for the future.
• You are able to deliver high-impact work within set timelines, while also being careful with all types of resources (e.g. money, time, materials etc).

Operational Excellence:

• You understand the complexities of working with a senior executive, and are able to navigate them seamlessly.
• You have the capacity to multitask across teams to amplify the values of the CEO
• You understand confidentiality, and treat all persons in a way that encourages mutual respect, equality, diversity and inclusion.

A Deep Commitment to our Mandate:

• You demonstrate ability and interest in transforming minds and lives across African Nations

In addition to the areas above, a great candidate for this role:

• Has previously worked in the capacity of Personal Assistant or Executive Assistant
• Has a strong proficiency with Calendars, Document management and Spreadsheets.
• Can interpret, explain and apply complex policies, regulations, and procedures.
• Can plan and conduct complex and sensitive administrative and operational duties.
• Can organize and prioritize work and meet critical deadlines.
• Must be an all-around awesome performance-driven person
• Is a polished professional with significant experience (minimum 3 years) supporting a senior executive/senior management
• Has experience at fast-paced organizations.
• Is comfortable with self-managing.
• Has a degree from an accredited College or University.
• Has excellent verbal and superior writing and report presentation skills.

      How to Apply Interested and qualified candidates should send their detailed CV and a Cover Letter to: [email protected] using the Job Title as the subject of the mail   Application Deadline  7th June, 2019.

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