Grant & Compliance Manager at Helen Keller International

⏲ Dec 6, 2023, 7:23 PM
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Helen Keller International is a global health organization dedicated to eliminating preventable vision loss, malnutrition, and diseases of poverty. Cofounded by Helen Keller - and guided by her fierce optimism and belief in human potential - the organization delivers life-changing health solutions to vulnerable families where the need is great but access to care is limited. In the US, Africa, and Asia, Helen Keller’s proven, science-based programs empower people to create opportunities in their own lives and build lasting change.

We are recruiting to fill the position below:

Job Title: Grant & Compliance Manager

Location: Abuja
Employment Type: Full time

Scope of the Position

The Grant & Compliance Manager will be responsible for the overall leadership and management of Subawards under an anticipated Advancing Nutrition in Nigeria (ANN) project and as such shall ensure adherence to Helen Keller International and USAID subaward standards, policies and regulations.
She/he will be responsible for designing and administering standard partner subawards as well as anticipated smaller subawards to Nigerian non-governmental organizations.
The Manager will use an in depth understanding of Helen Keller subaward manuals and USAID regulations, to conduct pre award due diligence, draft subawards, provide subrecipient initiation and on-going training to assist with capacity development including compliance and finance and accounting.
The candidate will use the Helen Keller Subaward Monitoring System (SMS) to track potential risks, mitigation, and all subrecipient reporting and deliverables.
The candidate will work closely with program program staff to ensure synchronization of any needed gaps and capacity development.
In addition, the position will provide overall guidance to the Helen Keller Nigeria team on USAID regulations and compliance requirements, conducting training and serving as a USAID requirements expert.
The position will work under the direct line management of the Deputy Chief of Party and is expected to work closely and coordinate with Helen Keller colleagues including the Finance Manager and any other staff assigned to support the project.
The position will have an indirect reporting and collaborative relationship with the Helen Keller Global Grants & Contracts Unit.
Helen Keller has a matrixed reporting structure, regular communication and a spirit of teamwork among colleagues, both hierarchically and laterally are essential to make this structure thrive.
This position is based in Abuja, with frequent travel to the project states in the northern and Eastern part of Nigeria (up to 40%).
The Grant & Compliance Manager will be responsible for the following, under each area of accountability:

Job Responsibilities
Technical:

The Grant and Compliance Manager will manage the Subaward relationships between Helen Keller and its subrecipients.
The Manager interprets all subawards to ensure compliance with USAID policies within legal and statutory requirements and prepares monthly summary reports tracking monthly revenue and expenditure for all subawards and supports the integration of Helen Keller procedures to ensure a strong internal control system for subrecipients.
Implement the Helen Keller subaward management system for selection, approvals, awarding, monitoring and closing program subawards, including designing and providing templates for expressions of interest, request for applications, and selection evaluation tools.
Document the process by which organizations are selected for subawards and notify applicants and other stakeholders of subawards granted.
S/he interprets USG regulations to the Helen Keller Nigeria program team, local partners and Helen Keller CBOs/subgrantees. including working knowledge of relevant USAID Regulations and local laws.
Working with Helen Keller Global Grants & Contract team, the Manager will assist with subaward training on compliance, work with finance on financial reviews and follow-up of recommendations, identifies training needs, and develop site-specific curriculum to address the needs of subrecipients.
Provide senior-level technical support to the CBOs/local partners to finalize their budgets, conduct a review of budgets against project targets, budget notes, and justification, make recommendations, and follow-up implementation.
Guide and advise subrecipients on the interpretation of subaward terms and conditions and donor rules and regulations as well and training, guiding and mentoring grantee counterparts as needed in coordination with the Technical Leads.
Provides guidance to technical staff in the development of SOWs, EOIs and RFAs for subawards, including the development of program technical description, reporting, milestones, deliverables and selection criteria.

Management & Compliance:

Supervise and mentor the Grant and Compliance Officers.
Perform other duties as needed.
Ensure all subaward activities are implemented in compliance with Helen Keller Intl and Donor policies and Guidelines.
Ensuring that grant recipients comply with safeguarding policies and standards. This includes the ability to develop and implement effective monitoring systems to track compliance.

Qualifications

Master's Degree in Business, Finance, Accounting, Economics, or any other relevant field. Bachelor's Degree with at least 8 years of experience in grant, business, finance, accounting, or any other relevant field can be substituted for an advanced degree
Specific experience in Nutrition program strongly desired.
Experience working on a USAID funded project is required, preferably under Assistance.
Willingness and ability to undertake travel outside Abuja (up to 40%)
Demonstrable respect for all persons regardless of religion, ethnicity, class or gender, with a high comfort level working in a diverse environment with a demonstrated commitment to high professional ethical standards.
Experience working effectively in partnership with staff, collaborating organizations, international donors and agencies, U.S. Government agencies, host country governments and ministries, and other relevant stakeholders.
Past experience working with partners such as Ministries of Health, local non-governmental organizations (NGOs), and CBOs.
Experience working with and providing technical assistance to NGOs and/or CBOs in internal controls and compliance systems design, implementation and review, and capacity building in other functional areas such as human resources, policies & standard operating procedures (SOPs) development.
It is preferred that the candidate has experience conducting training and other capacity building work both one-on-one and with larger audiences.
Good knowledge of using Microsoft Office especially word, excel and powerpoint.
Outstanding organizational and coordination abilities
Excellent communication and interpersonal skills
Working knowledge of Microsoft software packages: Word, Excel, PowerPoint, Outlook.
Excellent English language skills, both written and spoken with strong presentation skills. Ability to prepare and disseminate project findings, success stories, and other documents effectively.

Required Competencies:

Strong experience and knowledge of USAID regulations including regarding compliance requirements, 2 CFR 200, and subawarding instrument types.
Skilled in developing and managing new and effective partnerships facilitating meetings, and effectively participating in technical working groups.
Ability to apply monitoring and evaluation plans to determine activity results and monitor impact.
Strong interpersonal skills and experience working effectively in teams and cross-cultural settings. Strong verbal and written communication skills
Excellent time management and personal organization skills.
Comfortable working in a matrixed, integrated work environment.
Confident giving and receiving feedback in a direct, professional manner.
Ability to work effectively with CBOs and NGO stakeholders.

Physical Demands: