Front Desk / Administrative Officer in a Technology Firm based in Lagos

⏲ Jun 21, 2021, 7:57 PM
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A Tech Firm in Lagos State is currently recruiting to fill the position below:

Job Title: Front Desk / Administrative Officer
Location: Mainland, Lagos
Employment Type: Full-time

Front Desk Roles

Act as the focal person to receive, direct and relay telephone messages;
Greet persons entering the establishment, determine nature and purpose of visit, and direct or escort them to specific destinations;
Tidy and maintain the reception area;
Provide word-processing and secretarial support;
Responsible for safe-keeping and disbursement of all office stationery & supplies and ensuring required stock levels are maintained at all times;
Effective functional relationship with other units;
Organize meetings and Prepare Minutes of staff meetings.
An adequate and good representation of the company’s image and values to visitors;
Respond professionally to public inquiries;
Pick up and deliver the mail; Make preparations for in-house meetings;
Develop and maintain up-to-date filing system and file all correspondence;

Administrative Officer Roles

Provide effective leadership, guidance and direction for the administrative unit and ensure daily duties are carried out in a timely and efficient manner;
Manages Unit cash flow periodically and all general office expenses;
Ensure prompt payment of Utilities such as Electricity, Telephone, Internet etc. to avoid any disruption in service due to late or non-payment; Monitor the use of supplies and equipment;
Oversee the maintenance of all company vehicles and ensure their service schedules are adhered to; liaise with and obtain maintenance quotes from automobile servicing companies and make appropriate recommendations to management;
Maintain an adequate inventory of office supplies;
Assist and offer recommendations to the Head, HR/Admin (and other HODs) regarding administrative or office procedures, including information management, record keeping and retrieval system, requisition of supplies and other clerical services;
Ensure regular periodic fumigation, deep cleaning of the office premises;
Prepare and implement a maintenance schedule for all office equipment, assets such as generator, laptops, printers, air-conditioners, PABX, and all others to ensure periodic preventive maintenance and avoid disruptive breakdown of any of this equipment;
Establish and implement a fleet management system, ensuring vehicle registration, vehicle insurances, fuel consumption and vehicle/driver movement logbook and all other vehicle documentation are up to date at all times; Timely and comprehensive periodic reports;
Oversee and implement any ad-hoc HR /Administrative process or event as may be required from time to time; Other assigned duties by HOD.

Requirements

Minimum of Bachelor’s Degree in Administration / Management or relevant field.
Solid work experience with Front Desk and Office Administration.
Proficient use of MS Office and high technical adaptability;
The ability to manage events, priorities and manage several different tasks successfully;
Ability to delegate and supervise colleagues effectively.
An excellent understanding of administrative activities; Reliability & Dependability;
Detail-oriented with strong negotiation/cost-effectiveness skills.
The ability to thrive in pressured or stressful, high paced situations.
Good teamwork player, close collaboration with internal & external stakeholders, flexibility, and ability to quickly respond to changes.
2 - 4 years related work experience.
Strong interpersonal skills; A polite, friendly and diplomatic manner.
Excellent communication skills, both written and verbal;