Finance Officer at Forward in Action for Education, Poverty and Malnutrition (FAcE-PaM)

Forward in Action for Education, Poverty and Malnutrition (FAcE-PaM) is a not-for profit Non-Governmental organization duly registered with the Corporate Affairs Commission (CAC) in 1998 with registration number 11444. Our conception priority focus areas at inception were Education, Poverty and Malnutrition. Consequent to expanding needs and intervening challenges, we responded to them, leading to expansion of our areas of intervention and engagement. Although we have never lost focus, but over time, we have either been initiating or implementing (mostly in partnership or with support of donors) programs especially in the areas of Education, Peace Studies and Practice, Peace building and Conflict Management, Mediation, Promotion of peaceful elections, Gender and Disability issues, Water and Sanitation, Nutrition, Health (especially reproductive and public health), Orphans and Vulnerable Children, Human Rights, Democracy and Good Governance, Capacity Building and Mentoring of NGOs, CSOs, CDAs, etc.

We are recruiting to fill the position below:

Job Title: Finance Officer

Location: Bauchi
Employment Type: Contract

Description

• The Finance Officer will support the delivery of all financial management functions of the CASCADE project in Bauchi according to FAcE- PaM’s Financial Manual, including but not limited to petty cash management, monthly payroll processing and the monitoring of financial activities and requirements as they relate specifically to FAcE -PaM’s relationship with Donor organization.
• S/he will check all expense-supporting documentation to ensure compliance with organization’s policies and related law, prior to obtaining approvals and payment processing.
• S/he will coordinate and act as focal point for issues relating to finance on the CASCADE project .

Job Responsibilities

• Responsible for the management and supervision of financial administration systems and procedures of the CASCADE Project, to ensure full compliance with FAcE -PaM and Donor financial management rules and requirement.
• Responsible for verification of expenditure and implementation of corresponding payments and recoveries after their authorization by the Budget Holder.
• Keeps all financial records and transactions relating to the CASCADE project in accordance with FacE PaM and Donor procedures and submits timely replenishment requests and reports.
• Prepares monthly, quarterly and annual financial reports/statements for the project with standard accounting principles-including budget tracking and preparation of budget variance analysis
• Prepares cash flow statement and cash forecasts for the project as and when needed
• Liaises with the Administrative Officer (Procurement) and Finance Lead to ensure optimum operations of the CASCADE project
• Supports internal and external auditing processes by providing all supporting documentation in an orderly and timely manner.
• Ensures that all payment request forms, invoices, POs, receipts and any other payment documents are critically checked for accuracy and correctness and meet the organization’s minimum standard.
• Participate in regular meetings with Donor organizations to ensure that the working relationship between them and FAcE -PaM is positive, open, and conducive to the successful achievement of agreed objectives.
• Generate, review , track and manage Budget Vs Actuals report of expenditures and advise Project Management in order to ensure optimal burn rate for the CASCADE project is maintained .
• May be required to sit on procurement committees and provide financial oversight in the procurement process.
• Ensures proper and accurate coding of expenditure on all primary documentation.
• Processes all bank drafts and Tele graphic transfers.
• Acts as contact person with the bank to operate banking duties as required for effective management of the project.
• Ensures records are filed and properly stored, (physically and digitally) as required by FacE PaM’s Process and procedures.
• Ensure detailed and accurate records of all financial transactions are maintained physically and electronically in accordance with generally accepted accounting principles
• To perform any other duties that may be delegated by the Project Manager.

Person Specification
Education:

• Minimum of Bachelor’s Degree or equivalent in Finance, Accounting or any other financial related course.

Experience:

• Minimum of 3-4 years Practical experience of all core financial management & Accounting activities, including accounts payable, bookkeeping, cash management, budget development, statutory requirements and standard accounts
• Ideally 2 years out of this should have been on Contract and Grant Management within an NGO setting with a proven knowledge and experience of grant accounting and sound experience with donors funding regulations, procedures and reporting requirements
• Strong numerical skills and experience using a computerised financial management information system

Skills & Abilities:

• Good analytical skills and experience using a computerised information management system (Ms. Word, Excel, Accounting software etc.)
• Good analytical and conceptual thinking skills with a proven proactive approach to identifying and resolving problems and suggesting improvements that continuously seek to provide a better service to FAcE PaM.
• Excellent personal communication skills, in written and verbal English and at least one main local language widely spoken in Northern Nigeria.
• Proven experience as a team worker and demonstrably cooperative with members of other teams, responding quickly and accurately to queries and issues.
• Commitment to safeguarding policies to ensure all people who meet FAcE -PaM are as safe as possible.
• A critical focus on providing a superior service level to managers and colleagues and delivering agreed results within time and budget constraints and to expected standards.
• Excellent organization skills and flexible approach to planning comprehensively, managing and effectively prioritizing a high workload and multiple tasks and deadline.
• Ability to adjust to constantly changing situations while maintaining focus on delivery and follow-through.

Desirable:

• Recognized accountancy qualification (ANAN, ICAN) is an added advantage.
• Knowledge or experience of FAcE PaM’s (or similar organization’s) program work, including field experience.

How to Apply
Interested and qualified candidates should:
Click here to apply