Finance Assistant at Mines Advisory Group
The Mines Advisory Group (MAG) is a global humanitarian and advocacy organisation that finds, removes and destroys landmines, cluster munitions and unexploded bombs from places affected by conflict.
We are recruiting to fill the position below:
Job Title: Finance Assistant
Location: Abuja
Overview of Role
- The Finance Assistant will assist the Finance Officer/Unit with all financial matters related to the MAG Nigeria programme including administration and filing of all financial records and documents.
Responsibilities
- Responsible for accurate recording of financial transactions, expenditure and advances in the MAG cashbook on a daily basis.
- Prepare bank reconciliation statements for all MAG accounts.
- Ensure that staff payslips are signed and archived on a monthly basis.
- Assist the Finance Officer to ensure that accurate and complete accounting and relevant records are maintained and filed in a good order and easily retrievable.
- Assist the FO to ensure that payments processed in line with financial and procurement policies and procedures.
- Assist the FO with compliance visits when the need arises.
- Provide support to all donor and internal audits in co-ordination with the FO. This will include the collation of documentation and provision clarity to the FO when required.
- Ensure that all supporting documentation are reconciled (with receipts, bills, boarding passes, bank notifications e.t.c), stamped PAID, filed, serialized, scanned and archived as back- ups on the server/teams.
- Manage the office imperest system. Maintain adequate cash balance in the office safe, conduct weekly cash counts, reporting any discrepancies to the Finance Officer (FO) immediately.
- Monitor staff advances to ensure they are reconciled on a timely basis.
- Ensure time sheets for all staff are completed with appropriate allocation percentages through regular reconciliation meetings with the appropriate Human Resource personnel.
- Any other administrative task as required by the Finance Department.
Qualification
- First Degree in Accounting or related field.
Essential Requirements:
- At least two (2) years of previous experience, working in a finance/administrative role (NGO or other international agency experience is an added advantage).
- Good prioritization skills and ability to work calmly under pressure.
- Good communication and interpersonal skills.
- Self-motivated and flexible approach to work.
- Interest in and commitment to MAG’s humanitarian mandate.
- Previous experience in book-keeping/accounting and the use of spreadsheet.
- Excellent attention to detail.
- Previous experience of keeping good administrative records.
- Good written and spoken English.
How to Apply
Interested and qualified candidates should send their CV and Cover Letter in the same document to: [email protected] using "MAG_FINANCEASSISTANT_YOUR NAME" as the subject of the mail.
Note
- Please send your application in English with your CV and cover letter in the same document.
- Female candidates are encouraged to apply.
- Nigeria National required.
- Your application document should be titled in the following format: MAG_FINANCEASSISTANT_YOUR NAME, and this should also be the subject of your email
- Note that applications which do not adhere to these instructions will not be reviewed.
- Any applications received after the closing date will not be considered
Application Deadline 5th January, 2022.