Finance and Admin Assistant at Action Against Hunger

⏲ Jul 26, 2023, 6:21 PM
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Action Against Hunger is the world’s hunger specialist and leader in a global movement that aims to end life-threatening hunger for good within our lifetimes. For 40 years, the humanitarian and development organization has been on the front lines, treating and preventing hunger across nearly 50 countries. It served more than 21 million people in 2018 alone.

We are recruiting to fill the position below:

Job Title: Finance and Admin Assistant

Location: Sokoto
Employment Type: Full Time
Category: Finance
Level: Entry-level
Reporting to: Finance and Admin Officer
Proposed start date: September 2023

Key Responsibilities

Ensure that all advances made within the month are justified before the final monthly cash count;
Visit the fields during various program activities to make payments;
Make payments and verify the consistency of supporting documents submitted in accordance with the ACF’s procedures, ensuring all invoices are accurate, consistent and signed;
Check the nature of all documents presented for retirements (photocopy, original, pro forma, translation, date, signature, stamp, terms used, accuracy of calculations, etc.);
Ensure that the physical cash box and the Excel/Saga cash book correspond on a daily basis;
Close the cash book on bi-weekly & monthly basis & send it to Finance and Admin Officer for review;
Ensure all payments are made timely;
Check that all invoices and their amounts are present as from their reception and the coherence with the accountancy in Saga;
Prepare a report for the Finance and Admin Officer of all missing invoices or differences in amounts from the SAGA extracted file;
Arrange accommodation in guesthouses and hotels based upon approved travel requests;
Ensure that all staff submit the timesheets and 10 minutes of conversation on a monthly basis before 5th of every month;
Track and share leaves with HR Officer;
Monitor maintenance staff to make sure the office is kept tidy and clean at all times;
Take minutes of meetings and proceedings at weekly briefings and other functions;
Arrange logistics for meetings, retreats, and workshops as required.
After the monthly accounting closure check that the accounting codes, the project codes and the budget codes are accurate;
Scan and upload all the invoices/documents (base financial books) according to the monthly base books respectively, before sending to Capital Office for archiving;
Classify & split the invoices according to their budget lines if necessary, particularly when they have been used in various operations. At the end of the monthly accountancy closure, prepare the files to be sent to Capital (final checking of invoices and their presence);
Check that all invoices and their amounts are present as from their reception and the coherence with the accountancy in excel file;
Check that the accounting codes, the project codes and the budget codes are accurate as per the attached PR or program allowance request form;
Provide timely requests of supplies required on a monthly basis.

Position Requirements

Bachelor’s Degree or equivalent in Accounting, Finance, Economics, Administration and Management with other related fields;
Ability to manage and follow work plans;
Good interpersonal skills (communication, able to negotiation, influence, giving effective feedback, be a team player, flexibility, training skills)
Able to manage stress effectively, juggle competing priorities, and balance various programmatic, logistic and team needs;
Champion of ACTION AGAINST HUNGER Charter values of; Professionalism, Transparency, Neutrality, Access to Victims and Non-Discrimination.
Minimum of 1-year experience working in Finance/administrative support positions;
Exceptional organization, time management, and attention to detail;
Professionalism, honesty, reliability, autonomy & strong sense of responsibility;
Very good communication & training skills;
Ability to maintain confidentiality;
Strong computer skills particularly in MS Excel, literacy, and numeracy;
Fluent in English;
Committed to ACF values;
Strong accounting skills.