Executive Assistant to the CEO at FlexEdge Limited
FlexEdge Limited is a business support services company driven with the desire to enable, empower and enhance organizations with employable talents for ground breaking results.
We are recruiting to fill the position below:
Job Title: Executive Assistant to the CEO
Location: Lagos
Employment Type: Full-time
Job Description
- Provides executive support in a one-on-one working relationship.
- The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the C.E.O.
Responsibilities
- Manages CEO’s daily administrative activities and completes a broad variety of administrative tasks that include managing an active calendar of appointments and composing and preparing correspondence
- Coordinates heavy, complex physical/ virtual meeting schedule which may often include international participants.
- Coordinates events and projects. Provides all support essential and required for the success of the event / project
- Ensuring proper post meeting information dissemination
- Represent the CEO in meetings
- Replenish office materials such as snacks, printer supplies, paper, office supplies, etc.
- coordinates and managing local and international detailed travel plans, itineraries and agendas which included compiling of travel documents
- Communicates with the general staff on the CEO’s behalf
- Provide hospitality and create a welcoming environment to all CEO’s guests
- Answer all phone lines/ correspondence on the desk of the CEO
- Manage financial budget, reimbursements and reconciliation for the office of the CEO
- Conducts research on prospective corporate customers to identify and evaluate current needs and assembles materials needed for the presentation.
- Prepares and coordinates oral and written communication with customers and prospects.
- Prepares PowerPoint and Word Documents electronic files to be disseminated to customers
- Drafts reports, letters of solicitation, proposals;
- Other projects/duties as assigned for the overall benefit of the organization
Education and Work
- Degree in Arts / Social Sciences or related field
- Minimum 5 years' experience in Administration or related role
- Significant executive support experience, including supporting C-level executives
- High degree of professionalism in dealing with diverse groups of people including high profile customers, senior executives, community leaders etc will be an advantage
- Experience in conducting and presentation of research data in a succinct and well-written manner
- Full knowledge of office management systems and procedures
- Significant executive support experience, including supporting C-level executives
- Experience in design and edition of graphic presentations and materials will be added advantage
Knowledge, Skills, and Abilities:
- Strong verbal and written communication skills with validated ability to proofread for spelling and grammar.
- Make appropriate, informed decisions regarding priorities and available time.
- Problem-solving skills
- Technical Proficiency and
- Exceptional organizational skills
- impeccable attention to detail
- Ability to conduct research and present data
- Ability to work independently with professional discretion.
- Ability to complete a high volume of tasks and projects with little or no guidance.
- Able to maintain a high level of integrity and discretion in handling confidential information.
- Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
- Competency in Microsoft applications including Word, Excel, PowerPoint and Outlook.
How to Apply
Interested and qualified candidates should send their CV & Cover Letters to: [email protected] with the Job Title as the subject of email.
Note: Only shortlisted candidates will be contacted
Application Deadline 26th March, 2021.