Executive Assistant Job Vacancy at General Electric

GE Healthcare provides transformational medical technologies and services to meet the demand for increased access, enhanced quality and more affordable healthcare around the world. GE works on things that matter - great people and technologies taking on tough challenges. From medical imaging, software & IT, patient monitoring and diagnostics to drug discovery, biopharmaceutical manufacturing technologies and performance improvement solutions, GE Healthcare helps medical professionals deliver great healthcare to their patients. Learn More About Careers at GE Learn More About GE Healthcare. We are recruiting to fill the position below:     Job Title: Executive Assistant Ref No: 3201243 Location: Lagos Job Function: Business Management Business Segment: Healthcare Africa Role Summary

• This position will provide efficient and effective administration service and project management support to the Healthcare Executive General Manager- West Central & French Speaking Africa LCT. The ideal candidate needs to show tangible evidence in meeting the essential responsibilities of the role at least 90% of the time.

• Proactively coordinate the Executive’s calendar, which is comprised of heavy meeting scheduling and extensive travel coordination
• Plan, schedule, and arrange business meetings and travel itineraries; maintain passport and visa requirements; prepare and reconcile Travel & Living (T&L) expenses as required
• Direct business contacts to appropriate managers
• Prepare presentations, reports, spreadsheets, meeting minutes and other business information
• Assist in managing expense accounts and budgets
• Provide discrete and confidential coordination of sensitive company information
• Use discretion in interfacing with all levels of individuals, internally and externally
• Anticipate needs and accomplish responsibilities independently
• Prepare, evaluate, and edit incoming and outgoing communications for the executive
• Manage multiple projects and priorities and initiates follow up to ensure timely achievement of commitments
• The Executive Assistant is responsible for defined work or projects with moderate complexity
• In this role you will follow an individual work plan and meet day-to-day short-term objectives and resolve issues through immediate action or short-term planning
• Provide overall office management and administrative duties such as phone coverage, call screening, memos and letters for the executives
• Establish and maintain strong communication links with Regional, Function, and Department level secretarial and administrative personnel

• Team player, inclusive and ability to build relationships
• Willingness and ability to work a flexible schedule when necessary and required by the Executive
• Strong communication skills with the ability to interact with staff (at all levels) in a fast-paced environment at a high level of professionalism and confidentiality
• Outstanding presentation, attention to details, organizational and time management skills
• Strong problem-solving and analytical skills, clear thinker with a high degree of creativity and resourcefulness with experience working in developing markets
• Excellent knowledge of MS Office suite
• Excellent project management skills, good business acumen and attitude in order to support Executive
• A valid NYSC discharge or exemption certificate will be required (please indicate clearly on your resume)
• Must have valid authorization to work full-time without any restriction in Nigeria
• Bachelor’s degree from an accredited university in a relevant field or equivalent knowledge or experience
• 2- 5 years’ experience with GE or similar multinational supporting Officers and Senior Executives on an international travel
• Must be fluent in spoken and written English Language
• Excellent calendar management skills, travel management, including the coordination of complex executive meetings across multiple geographies

• Ability to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
• Ability to consistently produce high quality work with an eye for detail and accuracy
• Ability to make independent decisions with minimal oversight… a self-starter with an ability to think ahead and plan for all scenarios