Current Job Vacancies at the Management Sciences for Health, 9th January, 2019

---

Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health. We are recruiting to fill the position below:     Job Title: Transport and Logistics Associate Job ID: 13-10455 Location: Nigeria-Abuja Group/Office: TEG (Technical Excellence Group) Dept/Unit: FAOBOP - FAO Business Operations Project/Program: A512 - Nigeria CaTSS Reports To: Operations Manager Grade: E Overview

• The Transport and Logistics Associate coordinates the MSH transport support services provided to all technical program areas, and provides logistical support to all MSH projects in Nigeria by working with USAID and the GON to retrieve shipments from customs.
• Assists expatriate staff with resident visas, also assists project staff with visa processing.
• He is responsible for supervision of all drivers and provides transportation services to staff and TDYers.

Specific Responsibilities

• Responsible for ensuring the smooth operations of transport service office
• Provide clerical support
• Track driver’s movement by updating log board
• Maintain and review daily log for all vehicles
• Keep fuel tracking, vehicle service and maintenance log,
• Assist other drivers to plan their schedules according to program activities
• Submit monthly transport report to COMU Manager
• Work with other staff from the headquarters and/ or state office to coordinate smooth transport service operations
• Track vehicle movement using online system and provide weekly and monthly report for management decision making.
• Assist and make recommendations for the improvement in the transport unit in various work locations
• Conduct maintenance check of all project vehicles and report any replenishment/replacement required on/damage and/ or malfunctioning of any vehicle
• Performs station controlling functions if required
• Ensure that vehicles are properly maintained and serviced
• Organize the daily work for vehicles and drivers under the supervision of the post holder.
• Monitor expenditure on transport services against budget estimates
• Deal with emergency situations and respond to telephone requests beyond normal office hours
• Assist expatriate staff with processing resident visas
• Assist project staff with visa processing.

Qualifications and Experience

• High school degree. University degree preferred.
• 3 - 5 years related work experience with International organizations in Nigeria
• Sound judgment, non-aggressive driving style and good communication skills
• Knowledge of administrative and clerical procedures
• Knowledge of computers and relevant software application
• Knowledge of customer service principles and practices
• Ability to work a switchboard
• Logical and flexible approach to solving problems, especially when working under pressure.
• Verbal and written language skills in English required
• Telephone Skills
• Verbal Communication
• Microsoft Office Skills
• Listening, Professionalism
• Customer Focus, Organization
• Informing Others
• Handles Pressure
• Good knowledge of standard driving practices.

Interested and qualified candidates should:Click here to apply     Job Title: Operation Manager Job ID: 13-10454 Location: Nigeria-Abuja Group/Office: TEG (Technical Excellence Group) Dept/Unit: FAOBOP - FAO Business Operations Project/Program: A512 - Nigeria CaTSS Reports To: Director Finance & Admin Grade: J Overview

• The Operation Manager has primary responsibility for ensuring that MSH operations in Nigeria are functioning efficiently and effectively, and aligns to support attainment of project results and client expectations.

Specific Responsibilities

• Develop and execute responsive and appropriate operations management systems (for office management, local procurement, fleet management and logistics, consultant and subcontractor administration, etc.) in line with local laws and regulations, MSH policies and standard operating procedures, and donor requirements.
• Lead and manage the operations functions by aligning staffing and systems with country projects and available resources to provide timely, cost effective, and high quality support and administrative services to all MSH country-based projects and activities.
• Ensure that all MSH in-country projects receive equitable, effective, timely, cost-effective, and high‐quality operations and administrative support to all MSH in-country projects, in full compliance with local laws and available resources, and in an environment with adequate internal controls, adherence to contract/award regulations, MSH policies and standard operating procedures.
• Participate in routine management team meetings, and attend other meetings which are relevant to the operations activities, including country Operations Support Team (OST) meetings.
• Coordinate execution of internal/external operations, financial or program reviews or audits, and ensure timely follow up to review or audit conclusions and recommendations that are relevant to operations, in collaboration with the OST.
• Capacity building of team members.
• Coordinate and collaborate with the Operations Officer/PSOs and country OST to achieve resolution of pending operations issues, questions and home office operations support requests. Communicate with other MSH HQ-based parties (Groups, projects, corporate offices), as needed to ensure proper consultation and notification of important information and issues.
• Ensure that strong internal control systems are in place, and that MSH Code of Conduct and MSH’s Zero Tolerance practice are well understood by all staff in country.
• Assist DFA/ Lead to conduct regular and thorough risk assessments in country, and to monitor success of risk mitigation and risk control activities.
• Ensure appropriate segregation of operational activities within all MSH offices in country.
• Ensure that systems are in place in country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures.
• Systems are in place to:
  • Ensure that appropriate staff members are aware of and understand laws, contract/award and donor requirements, and MSH policies and procedures
  • Monitor and ensure compliance.
  • Manage MSH offices and facilities to ensure a safe, efficient, and appropriate working environment for all staff.
  • Manage general office services including guards, cleaning services, etc.
  • Manage Information Services.
• Oversee property and asset management:
  • Oversee insurance, inspection, registration and operations for all MSH vehicles in country.
  • Manage and plan vehicle maintenance
  • Hire and train drivers and monitor performance
  • Analyze and monitor vehicle and fuel usage and standards and report on any issues
• Schedule use of fleet as per MSH policies:
  • Coordinate and oversee travel payments and logistics for all MSH in-country travel.
  • Manage and monitor lodging, transportation, per diem and associated payments, including those related to participant training, study tours, in-country events and workshops.
• Set local per diem policies and rates and ensure compliance and standards.

Qualifications, Skills and Experience

• Minimum of a Master's degree in Business Administration, Financial Management, Accounting, or other relevant discipline.
• Minimum of 10 years of progressive experience managing operations.
• At least 3 years management experience, preferably in Nigeria
• Comprehensive knowledge of US Government funded programs, regulations and requirements.
• Demonstrated success and familiarity in Nigeria.
• Analytical skills
• Organizational skills
• Demonstrated ability to work both independently and within a team
• Ability to assess priorities and manage a variety of activities with attention to detail
• Strong conceptualization, facilitation, and planning skills
• Possess outstanding professional reputation
• Demonstrated interpersonal, written, and oral presentation skills
• Excellent cross-cultural communication and active listening skills. Solid understanding of USG regulations and administrative procedures in the implementation of donor assisted projects required
• Familiarity with other donors and their requirements
• Fluency in English and dominant language of Nigeria.

Interested and qualified candidates should:Click here to apply     Job Title: Procurement Specialist I Job ID: 13-10453 Location: Nigeria-Abuja Group/Office: TEG (Technical Excellence Group) Dept/Unit: FAOBOP - FAO Business Operations Project/Program: A512 - Nigeria CaTSS Grade: G Reports To: Director Finance & Operations Overview

• The role of the Procurement Specialist is to procure goods and services in compliance with MSH procurements policies and procedures.
• S/he collects proforma invoices on approved purchase requisitions, prepares offer analysis and makes recommendations.
• Once the purchase order has been completed, the Procurement Specialist will follow up to assure delivery.
• She/he maintains procurement data including supplier list and standards of goods and services, and ensures the effectiveness of procurement in timely and cost effective manner.

Specific Responsibilities

• Facilitate the preparation of procurement plan
• Receives approved Purchase Requisitions (PR) for procurement of goods and services
• Tracks all PRs, for both local purchases and those requested through Cambridge
• Determines price reasonableness
• Responsible for collection and analysis of proforma invoices and presents to the supervisor for further processing or approval;
• Inquires immediately for more specifications from requesting units if the purchase request is not clearly specified and completed;
• Handles field office purchases when required;
• Ensures that purchases are made in the best interests of the donor and MSH;
• Assures delivery or pickup of PO for collection of goods;
• Prepares weekly procurement status report and submits to the supervisor;
• Regularly updates the supervisor of all partial collection of the procured goods;
• Informs the supervisor about prices and qualities of goods if purchases are not of routine nature.
• Does quarterly or 6 month reviews of preapproved vendors for routine items such as office supplies, cleaning products, etc.
• Also performs other duties as requested by the immediate supervisor.
• Inform supervisor immediately if asked to compromise integrity by any vendor or other.

Qualifications and Experience

• Monitoring/assessing performance to make improvements or take corrective action
• Ability to work under pressure
• Planning and scheduling skills
• Good organizational skills
• Good communication and interpersonal skills
• Demonstrated ability to interact professionally with a culturally diverse staff, clients and consultants.
• Ability to work independently, take initiative and ability to meet deadlines with attention to detail and quality
• Demonstrated intermediate computer skills in Microsoft Office Suite applications.
• University Degree in Logistics, Supply Chain Management or Business. Master’s degree in a relevant discipline is an advantage.
• Minimum of three years’ in purchasing and supply management experience
• Experience in a USG or donor funded project or NGO preferred
• Strong numeric skills and attention to detail and quality Ability to work in a team-oriented environment while maintaining an individual workload
• Logical and flexible approach to solving problems, especially when working under pressure

Interested and qualified candidates should:Click here to apply   Application Deadline 14th January, 2019.     Job Title: Intern I Job ID: 13-10451 Location: Nigeria-Niger Group/Office: TEG (Technical Excellence Group) Dept/Unit: FAOFNC - FAO Finance & Accounting Project/Program: A512 - Nigeria CaTSS Reports To: Finance & Admin Manager Grade: Intern Overview

• The objective of the Finance  intern position is to assist in the coordination of project work in consultation with project staff.
• This position will also assist the Finance Manager in  all financial and administrative management processes.

Specific Responsibilities

• Daily filling of vouchers
• Assist in gathering /photocopying of documentations for monthly payment of volunteers
• Assist in providing support during seminars, workshops, etc.
• Assist in checking and filling stores requisition
• Assist in ensuring routine servicing of equipment as and when due and keeping maintenance log
• Assist in periodic verification of physical inventory
• Receipt of orders into the store
• Prepared Delivery Acknowledgement (DA) and Service Completion Certificates (SCC)
• Posted Internal Requisitions Delivery Notes (DN)
• Assist in receiving items from vendors and update stock cards where applicable
• He/She also support services such as spiral binding and photocopying
• Prepared fixed asset transfers
• Assisted in the arrangement of workshop materials
• Prepared charge-back by projects where applicable
• Responsible for on/off of generator
• Ensure the office facility is properly maintained for good work environment
• Any other financial and Admin duties as assigned by the SFAM

Qualifications and Experience

• Minimum of University Degree or HND in Accounting
• Minimum of 1 year experience in accounting
• Knowledge of US Government funded programs, regulations and requirements
• Proficiency in Microsoft Office programs, especially Excel spreadsheets
• Ability to use basic accounting software (i.e. QuickBooks) or comparable software
• Demonstrate good judgment and sound financial "common sense".

Interested and qualified candidates should:Click here to apply

---