Administrative Manager at Proforce Limited

⏲ Jan 18, 2022, 9:48 PM
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Proforce Limited was incorporated in 2008 as a total defence solution provider specialized in armoured vehicles and personal protection. The company’s focus is on the delivery of confidence in protective mobility. We have developed a vibrant market for security and mobile protective products within Nigeria and Africa.

Proforce has exploited its deep technical know-how to produce outstanding armored products for Government Agencies, Corporate Bodies, Diplomatic Communities and the Private Sector within Nigeria and Africa. Proforce has utilized its superior craftsmanship to producing outstanding products using only Internationally Certified Ballistic Standard Materials. Our Manufacturing plant is located in Ogun State and Rivers State with Corporate Offices in Lagos and Abuja, Nigeria.

We are recruiting to fill the position below:

Job Title: Administrative Manager

Location: Ode Remo, Ogun
Employment Type: Full-time

Job Summary

The Administrative Manager oversee the support operations of an Organisation and direct the administrative services of Proforce .
He/She assigns responsibilities to administrative staff and ensure the facilities are properly taken care of, equipped with the supplies and services needed.
His/her work encompasses a variety of responsibilities to ensure the business runs smoothly and accomplishes its goals on a daily basis.

Job Description

Plan and coordinate administrative procedures and systems and devise ways to streamline processes
Develop strategies in administrative manager functions to effectively run an organization.
Allocate responsibilities and office space.
Create budget plans, find ways to reduce costs of supplies and services and monitor the flow of money to ensure they stay within their proposed budget.
Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
Ensure the smooth and adequate flow of information within the company to facilitate other business operations
Manage schedules and deadlines Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
Examine energy consumption patterns, technology usage, and personal property needs
Monitor costs and expenses to assist in budget preparation
Oversee Logistics, facilities and maintenance activities including tradespersons (e.g electricians)
Responsible for the welfare of the Nigeria Military including logistics, flight bookings, hotel accommodation, feeding and general welfare.
Handle the acquisition, distribution, and storage of equipment and supplies
Ensure plant, machinery and furniture maintenance
Oversee the planned maintenance of vehicles
Consults, researches, negotiates and monitors contracts and agreements with outside suppliers, service providers, leasing agents and others.
Responsible for the Proforce canteen including collating names of all staff that ate, taking stock of products bought and monitoring it etc.
Ensure the residence is good condition; water must be available at all times, it should be properly cleaned and maintain to ensure nothing is in lack, all damaged amenities fixed and all items accounted for.
Manage the Operatives (cleaners) and ensure that the entire facility is well taken care of, free from dirt and well organised to meet company standard.
Organize and supervise other office activities (recycling, renovations, event planning etc.)
Oversee the preparation, analysis, negotiation, and review of contracts related to the purchase or sale of equipment, supplies, products, or services
Keep abreast with all organizational changes and business developments
Any other function as may be assigned by the HOO and/or GMD.

Qualifications

First bachelor's Degree / HND in Business Administration, Accounting, Economics or any Social Sciences.
Possession of an MBA or equivalent will be an added advantage.
5 - 7 years relevant work experience.

Technical: