Administrative / Logistics Officer at Reliable Steel & Plastic Industry Limited

⏲ Oct 2, 2024, 8:18 AM
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Reliable Steel & Plastic Industry Limited was incorporated on April 28th, 1998. We have been committed to providing the best quality products to our customers since its inception. Apart from the outstanding service that is provided, consumers are sure to be completely satisfied with the end product. Reliable Plastic promises to use only quality material for your product. Everything is done in-house with the company and therefore is your one-stop shop for product manufacturing.

We are recruiting to fill the position below:

Job Title: Administrative / Logistics Officer

Location: Anambra
Employment Type: Full Time

Scope of work

The Administrative and Logistics Officer under the guidance of the State Project Manager will provide general Administrative and logistics support to the Program office and ensure efficient use, functioning and management of the office in line with MC policies.
This will include to have an updated data bank of consultants, vendors and stakeholders.
The officer will ensure an effective maintenance system of all office equipment, including generator, photocopiers, computers and its networks, printers and other office assets.

Key accountabilities
Office Administration (35%):

Provide and oversee the day to day administration of the office with support from staff
Provide support to the team by overseeing the management and maintenance of the office assets, utilities, office equipment, consumables and supplies;
Oversee the setting up of a filing system for the office, ensuring ease of storage and retrieval of documents.
Responsible for the effective maintenance of all IT equipment and computer in the office
Responsible for recording and updating of office assets in the asset register;
Provide monthly reports on state activities as it relates to the admin, procurement and logistics to the office manager at the country office;

Procurement & Logistics (35%):

Oversee all logistic arrangements including maintaining an updated record of events, travel itineraries of staff and short-term consultants (as applicable) to ensure proper delivery and satisfaction of service to the project;
Responsible for procurements of assets to the state offices in line with MC procurement policies as well as vendor management and other service providers contracting (including security and IT);
Responsible for negotiations with hotels, travel and transport services and oversee general logistics for field/state activities;
Liaises with Country Office on administrative and logistics difficulties and other office maintenance issues;
Provide support to the office driver, by providing supervision, coaching and mentoring in developing vehicle movement plan, implementation and review;
Will ensure updated records and valid documentation all of vendors. And other service providers and consultants are registered on NAV;
The officer will check the vehicle log sheet and driver’s time sheet and sign off on them monthly;

Programme Activities (30%):

Support the coordination of internal and external stakeholder or technical meetings, workshops, seminars, including all travel and accommodations arrangements;
Responsible for contracting short term consultants in state office in close communication with the HR manager at the country office and in line with the procurement policy;
Coordinate the administration and logistics of the programme office on all field related activities in the state;
Support the compilation of participants list (i.e. CHWs, health facility staff, team supervisors, ward supervisors, state, and LGA supervisors), during MDA and other project events
In line with the program budget and working closely with the finance officer, ensure value for money of all procurement for program activities carried out in the state;

Requirements

Bachelor Degree in Administration, Social Sciences, Project Management or similar
A minimum of 3-years’ experience in a related role
Previous experience within the manufacturing sector will be added advantage.
Ability to work on own initiative and as part of a team
Excellent computer skills in MS Word and Excel
Knowledge of use of database tools will be an added advantage
Skill in MS Access will be an added advantage
Proven team-building and representational skills
Ability to work with little or no supervision
Ability to multi-task
Strong Microsoft office suite skill
A collaborative and flexible style, with a strong service mentality