Administrative Assistant in a Sanitary Fittings Company

Adexen has been mandated by one of their client, a leader in the sanitary fittings sector, to fill the position below:

Job Title: Administrative Assistant Location: Lagos, Nigeria

Duties

Deliver exceptional office administrative responsibilities, ability to multi-task with excellent communication skills to perform a variety of clerical tasks.
Duties of the Administrative Assistant include providing support to senior managers and employees, assisting in daily office needs and manage the company’s general administrative activities.

Responsibilities

Organize and schedule meetings and appointments.
Maintain contact lists.
Assist in the preparation of regularly scheduled reports.
Develop and maintain a filing system.
Order office supplies.
Submit and reconcile expense reports.
Provide general support to visitors.
Provide information by answering questions and requests.
Handle sensitive information in a confidential manner.
Reply to email, telephone or face to face enquiries.
Manage staff appointments.
Maintain up-to-date employee holiday records.
Coordinate repairs to office equipment.
Greet and assist visitors to the office.
Ensure operation of office equipment and maintaining equipment inventories.
Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Book/Organize travel arrangements for staff.
Write letters and emails on behalf of other office staff.
Book conference calls, rooms, taxis, couriers, hotels etc.
Cover the reception desk when required.
Maintain computer and manual filing systems.

Desired Skills and Experience

Bachelor degree in Social Science discipline.
Excellent time management skills and the ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Minimum of 3-4 years of experience in a similar role
Knowledge of office management systems and procedures
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)