Admin Officer at Quintevo Nigeria Limited

Quintevo Nigeria Limited is a consulting firm that renders business advisory, legal & financial services, ranging from business advisory, sport advisory, financial funds raising, llegal drafting of agreements, specific license processing ( finance, imports, exports, manufacturing, etc.), Oil and gas licensing, regulatory compliance, business formation, contract drafting and review, intellectual property,

We are recruiting to fill the position below:

Job Title: Admin Officer

Location: Abuja (FCT)
Employment Type: Full-time

Job Description

• We are seeking a highly organized and versatile Administrative Officer to join our dynamic consulting company in Abuja. The ideal and prefrered candidates should already be living in Abuja, prefrered candidate should also havea strong background in administrative support and will be responsible for overseeing various aspects of company administration, including office management, recruitment, procurement, and other essential functions.
• This role requires a proactive individual with excellent multitasking abilities and a keen eye for detail, who can efficiently handle a wide range of administrative tasks to ensure the smooth operation of our consulting business.

Responsibilities
Office Management:

• Oversee the day-to-day operations of the office, ensuring a well-organized and efficient work environment.
• Coordinate office maintenance and repairs, liaising with vendors and service providers.
• Maintain office filing systems, both electronic and physical, ensuring data security and accessibility.
• Manage office supplies and equipment, including procurement and inventory control.

Administrative Support:

• Provide administrative support to senior management and other team members, including scheduling meetings, preparing reports, and handling correspondence.
• Handle incoming calls, emails, and other communications, directing them to the appropriate personnel.
• Assist in the preparation and distribution of company documents, presentations, and other materials.

Recruitment:

• Coordinate the recruitment process, including posting job vacancies, screening resumes, scheduling interviews, and conducting reference checks.
• Assist in the onboarding process for new employees, including orientation and training.
• Maintain and update employee records and HR databases.

Event Planning:

• Assist in the planning and execution of company events, meetings, and conferences.
• Coordinate logistics, including venue selection, catering, and travel arrangements.
• Prepare event materials and manage attendee communications.

Communication and Collaboration:

• Foster effective communication and collaboration within the team and with external stakeholders.
• Serve as a point of contact for internal and external inquiries.
• Promote a positive and professional company image.

Procurement:

• Manage the procurement process, including sourcing suppliers, negotiating contracts, and placing orders.
• Monitor inventory levels and ensure timely replenishment of office supplies and materials.
• Develop and maintain relationships with vendors and suppliers, ensuring competitive pricing and quality service.

Project Coordination:

• Support project managers in the planning and execution of consulting projects.
• Coordinate project activities, track progress, and ensure deadlines are met.
• Prepare project documentation and reports as required.

Qualifications

• Bachelor's Degree in Business Administration, Management, or related field.
• Proven experience in an administrative role, preferably within a consulting or professional services environment.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong problem-solving skills and the ability to handle confidential information with discretion.
• Strong organizational and multitasking skills, with attention to detail.
• Excellent written and verbal communication skills.

Salary
N75,000 - N100,000 / Month.

How to Apply
Interested and qualified candidates should submit their Resume and a Cover Letter detailing their qualifications and experience to: [email protected] using the Job Title as the subject of the email.

Application Deadline  30th July, 2024.

Note

• We look forward to reviewing your application and discussing how you can contribute to our growing team.
• For more information contact the recruiter via WhatsApp on: 08092000121