Accountant - WRP Nigeria at the Henry M. Jackson Foundation (HJF)

⏲ Dec 28, 2023, 11:13 AM
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The Henry M. Jackson Foundation for the Advancement of Military Medicine is a global nonprofit organization created by Congress in 1983 to assist in accelerating the progress of military medicine. Our unmatched experience in military medical research makes us uniquely qualified to assist investigators and clinicians in managing scientific research. By providing exceptional program management services, we relieve the administrative burden associated with medical research, empowering researchers to make the medical discoveries our warfighters need.

We are recruiting to fill the position below:

Job Title: Accountant - WRP Nigeria

Location: Abuja
Employment Type: Full-time

Job Description

We are seeking an Accountant. This position will be responsible for interactions with Nigerian Ministry of Defense (NMOD) participants, Health Implementation Program (HIP) training officers, Program staff, sub-contractors, and Civil Society Organizations (CSOs), etc.

Responsibilities

Collaborate with program management and finance team to establish a budget for participant payments.
Monitor and manage budget allocations for training stipends or compensation.
Collect and maintain participant information, including contact details, payment preferences, and tax-related data.
Ensure the completion of necessary paperwork by participants, such as participants or payment agreements, agenda, and attendance list.Process payment for participants based on the program's payment structure (e.g., rates, stipends).
Process payments for participants based on the program's payment structure (e.g., rates, stipends).
Set up and execute efficient payment process, including direct deposits, checks, or other payment methods.
Initiate electronic payment, and update ORACLE with vendor check payment.
Process payment for training/ meeting associated expenses- hotel, flight, and catering services.
Maintain comprehensive records of all participant payments, including dates, amounts, and payment methods, other related expenses.
Ensure compliance of applicable regulations, and organizational financial policies related to payments and compensation of participants.
Adhere to procedures for program advances to Clinical Research Center (CRC) and Adolesent Operation Tripple Zero club (OTZ) sites activities.
Prepare expense report, reconcile advances with receipts in a timely manner.
Communicate any discrepancies to Finance Director and cash custodians at sites.
Ensure transactions are posted to Account Payable and Perceptive Concept, and subsequently posted to the bank for payment.
Ensure all records adhere to organizational financial policies and regulatory requirements.
Submit Disbursement form to Account Payable workflow.
Obtain approvals and authorizations for payment disbursements from appropriate authorities within the organization.
Establish and adhere to a consistent payment schedule, ensuring payments are executed timely according to program policies.
Communicate payment details, schedules, and any changes to program participants timely.
Provide participants with payment receipts or statements as requested.
May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role.

Qualifications
Education and Experience:

0-2 years experience required.

Work Environment:

This position will take place primarily in an office setting.

Required Knowledge, Skills and Abilities:

Experience with computers and databases; Knowledge of Generally Accepted Accounting Principles (GAAP), General Ledger and subsidiary schedule preparation skills; strong interpersonal and communication skills; ability to prioritize tasks, especially during periods with deadlines.

Physical Capabilities: