Accountant at the West African Health Organization

The West African Health Organization (WAHO) is the health institution of the Economic Community of West African States (ECOWAS) charged with leadership and coordination of health improvement programs across the ECOWAS region.

We invite applications from suitably qualified candidates to fill the position below:

Job Title: Accountant

Job Code: 0124
Location: Bobo-Dioulasso, Burkina Faso
Employment Type: Full Time
Grade: P3/P4
Directorate: Administration And Finance
Division: Finance
Line Supervisor: Principal Accountant
Supervising: Accounting Assistants
Slot: 2 Openings

Role Overview

• Under the direct supervision of the Principal Accountant, the incumbent shall be responsible for all bookkeeping, and supervision of Accountant Assistants including ensuring the proper usage of funds, bank reconciliations and postings into the general and personal ledgers.

Roles & Responsibilities

• Supervise the processing of financial claims and expenses in line with ECOWAS financial rules and regulations on a timely basis;
• Create and maintain all vendor master records in the financial system;
• Supervise and train the Accounting Assistants for maximum efficiency and output in a manner as to ensure proper segregation of duties;
• Scrutinize supporting documents for completeness, accuracy and validity of requests in line with applicable policies, procedure, rules and regulations;
• Review the work of Accounting Assistants to ensure proper documentation, proper approval, and use of appropriate transaction codes in accordance with the ECOlink, ECOWAS Financial Regulations and the Manual of Accounting Procedures;
• Monitor ageing and due dates of payables in a timely manner;
• Act as liaison between Vendors, other departments and the Finance Directorate and offer impeccable customer service;
• Review/reconcile vendor statements on a regular basis;
• Review and/or prepare monthly reports on receivables and collections
• Prepare and submit monthly reports for management review;
• Investigate Vendors and Employee inquiries and track down delinquent invoices;
• Supervise the timely filing of all related vouchers and records to enable easy retrieval of documents and ensure proper archiving of prior fiscal year documents;
• Retrieve and furnish all relevant vouchers and details for internal and external audits
• Assist in the review and analysis of various accounting data;
• Assists in the analysis of open item-managed accounts in the ERP system (SAP) and initiate corrective action;
• Assist in the collection of data for the preparation of cost estimates and budget proposals for regular budget and extra-budgetary resources;
• Assists with the data extraction for and preparation of various reports to management;
• Monitor postings in the general ledger(s) and personal ledger(s).
• Monitor the Organisation’s Asset Register.
• Supervise the posting of all returns received from programme managers.
• Ensure the proper filing of all supporting documents, receipts, and payments.
• Prepare a trial balance for the Organisation.
• Assist in the preparation of the draft-final accounts and regular financial reports for the Organisation.
• Supervise the cashier’s function.
• Conduct periodic random checks on the books and funds held at any time, to ensure proper and duly authorized use of “petty cash” funds.
• Assist in monitoring budget implementation and performance;
• Supervise the processing of all approved payments, reconciliations of bank account statements monthly, and postings into the ledgers.
• Maintain and update the Asset Register including proper asset modification in SAP (sales, writeoff, Master data modification)
• Maintain records of all donor funds received and prepare reports for Donors as may be required.
• Supervise the postings of all regularization vouchers and returns received from programme Officers.
• Supervise timely filing of all supporting documents relating to ECOWAS and Donor Funds;
• Ensure segregation of duties of the Accounts Assistants, in an appropriate manner.
• Authorise all accounts entries made by the Accounts Assistants.
• Ensure all book reconciliations monthly.
• Perform any other duties as may be assigned by the supervisor.

Academic Qualifications and Experience

• A Bachelor's Degree or its equivalent in Accounting, Finance, Audit, Management control or in a similar field from a recognized University.
• Five (5) years of progressively responsible experience in finance, accounting budget or similar position.
• Demonstrated professional competence and thorough knowledge in accounting. Ability to identify and isolate various and current financial results and to propose options that will enhance financial efficiency and resource allocation.
• Demonstrated professional competence in budgetary and financial planning, monitoring of budget execution and reporting of budgetary and financial information.
• Professional Qualifications such as ACCA, ÁCA will be an advantage.
• Knowledge and technical competence in financial statements consolidation and ability to respond to internal/external audit queries.
• Knowledge of cash management practices, policies and procedures, and the ability to make appropriate recommendations to improve their accuracy, security timeliness and efficiency.
• Knowledge of various payments systems, banking terminologies, pension fund practices and relevant financial management processes and policies.
• Demonstrated practical knowledge of relevant financial accounting principles and concepts in order to perform tasks in accordance with the generally accepted ECOWAS accounting principles.

Salary
USD37,431.66 - USD52,379.70 Annually.

How to Apply
Interested and qualified candidates should forward their completed Application Forms to: [email protected] using the Job Title as the subject of the email.

Click here to download the Application Form (Docx.)

Click here for more information (PDF)

Each application must include the following:

• A completed Job Application Form
• A Cover Letter of not more than one page on the motivation for the application to the post
• A signed up-to-date Curriculum Vitae
• A certified copy of Birth Certificate.

Note

• Candidates must be ECOWAS citizens.
• Candidates must be under 50 years.
• Submitted documents shall not be returned.
• Only shortlisted candidates will be contacted.
• Shortlisting and interview processes shall be based on the ECOWAS Staff Regulations.
• Shortlisted candidates will be interviewed.
• Offer of employment will be subject to a satisfactory background check.

Application Deadline 10th January, 2024.