Vacant Job at School Kits Limited for an Administrative Manager

⏲ Mar 5, 2019, 9:27 PM
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School Kits Limited is a leading professional school outfitting firm and a one-stop shop for a wide range of requirements for students from pre-school age through the secondary (High) school age. We are passionate about providing value to schools and parents hence we strive to deliver quality, flexibility and affordability on school supplies. We are recruiting to fill the position below: Job Title: Administrative Manager Location: Lagos Job Details

Overseeing and Supervision of essential services i.e. Security, Cleaning, Maintenance, etc.
Ensuring that Company facility in all locations are well maintained.
Drafting reports and making written recommendations
Supervise and Check that agreed work by contractors has been completed satisfactorily and follow up on any deficiencies
Respond appropriately to emergencies or urgent issues as they arise and resolve issues promptly
Coordinate the Company fleet
Ensuring that facilities meet government regulations and environmental, health and security standards
Overseeing building projects, renovations or refurbishments

Facility Management:

Managing demands such as repairs servicing and replacement of equipment /assets
Overseeing the facilities maintenance of all outlets and offices, purchase of furniture
Monitoring office supplies through the Admin Assistant and ensuring availability and proper management of same
Fire safety equipment installation and maintenance
Overseeing general housekeeping across locations and liaison with cleaning company
Managing office projects to include, acquisition of new stores and offices, setting up the office or store/shop and liaise with consultants/ architects carrying out renovations
Vendor management across all areas (electrical, plumbing, wood works etc.)
Ensuring prompt payment of rents, service charge and liaising with agents and landlords where applicable

Logistics Management:

Overseeing the coordination of logistics and movement of inventories across all outlets and office locations
Ensuring optimal use of all available vehicles and motorcycles
Coordinating the entire logistics team to include the logistics manager and the drivers ensuring team work and minimal friction
Liaising with the warehouse manager to ensure that logistics is catered for and there are no gaps with deliveries
Ensuring timely maintenance / servicing of all company vehicles to include insurance renewals and licenses
Advising management on any logistics issues as promptly as they arise
Making recommendations to management on logistics strategy and buying decisions as it relates to vehicles and motorcycles.

General Administration:

Coordinating the entire administrative arm of the business. This includes Security and Housekeeping. Liaising with our security vendors and monitoring the guards in all outlets
Making scheduled visits to the shops and other locations within and outside Lagos to assess any needs as per facility maintenance.

Requirements

Proven work experience as an Administrative Manager (5-6 years)
Solid knowledge of office procedures
Excellent written and verbal communication skills
Analytical and problem-solving skills
Comfortable in a fast-paced environment with multiple tasks and projects at hand
Able to organize and manage large amounts of files, tasks, schedules, and information
Self-directed and able to work without supervision
Energetic and eager to tackle new projects and ideas
Able to perform clerical duties, maintaining files and confidential information, organizing documents as needed
Ability to make sound judgement calls and Attention to detail
Excellent negotiation skills and good market knowledge
Excellent Customer service
Organization, time management, prioritizing and the ability to handle a complex, varied workload
Willingness to learn and to grow with the company
Proficient computer skills, including Office management software and Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars a must
Between 30-35 years of age.