Recruitment at the International Rescue Committee, 10th July, 2019
The International Rescue Committee (IRC) is one of the world's leading crisis response agencies, providing life-saving assistance and supporting recovery and reconstruction for people affected by war and natural disasters. Active in public health, education, livelihoods, women's empowerment, youth development, and protection and promotion of rights, IRC assists people from harm to home.
We are recruiting to fill the position below:
Job Title: Finance Officer
Requisition ID: req5746
Location: Maiduguri, Borno
Sector: Finance
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: No
Program Background
The International Rescue Committee has been in Nigeria since October 2012 and came in response to a widespread flood disaster. IRC’s Emergency Response Team, with local partner, Civil Society Coalition for Poverty Eradication (CISCOPE), implemented projects to support food security, livelihoods, nutrition and WASH in Kogi State. Beginning of January 2014, IRC shifted geographical location to the North East, in Adamawa state to provide humanitarian response to the conflict-affected populations. In the North East, IRC has three operational offices: Yola and Mubi field offices in Adamawa state and Maiduguri field office in Borno state-with the latter office opened in October 2015. In both states, IRC is providing humanitarian support to internally displaced populations hosted in IDP camps, camp like settings, host communities and returnee populations.
The IRC Nigeria country program is implementing multi-sectorial interventions in the sectors of: Health and Nutrition; Environmental Health; Child Protection; Education; Women’s Protection and Empowerment; Food Security and Livelihoods and Protection. Most of these programs are driven in partnership with strategic local NGOs. Currently, the IRC is expanding programs in Borno state to address the needs of Internally Displaced Persons (IDPs) and host communities in recently liberated LGAs.
Job Overview
- The Finance Officer reports to the Finance Manager in Maiduguri, She/he supports the Finance Manager in managing all aspects of day to day operations of accounting department in the Maiduguri and Gwoza field offices, assisting in the implementation of Finance policies, procedures and systems and ensuring compliance with IRC procedures and guidelines
Key Responsibilities
- Supporting Finance Manager in managing all aspects of day to day operations of accounting department in field office.
- Assist in the implementation of Finance policies, procedures and systems.
- Ensure compliance with IRC procedures and guidelines.
- Supervise the Finance Assistant and ensure copies of all finance documents are properly filed
- Submit expenditure worksheets to the Finance Head Office on or before 3rd of every subsequent month
- Review all payment documents for proper and adequate back up.
- Review expenditure worksheets for accuracy and completeness.
- Liaison with Logistics, Administration and Program, prepare commitment lists every month for financial obligations already entered into but not captured in financial reports.
- Prepare bank reconciliation for field office by 2nd of every month.
- Liaison with field office bank on all banking issues.
- Ensure that statutory deductions are paid on time to avoid any penalty
- Forward to the payroll Administrator every month, an outstanding personnel advances and charges related to T7 for recovery. Ensure that advances taken in a given month are liquidated appropriately.
- Conduct occasional time sheet audits for field office.
- Assist Finance Manager with balance sheet reconciliations
- Help in following up advances liquidations
- Manage Field Office Daily cash
Personnel Management:
- Serve as technical resource person for the accounting department.
Logistics duties:
- Review all POs and PRs for proper coding and budget adequacy before approval.
- In liaison with Supply Chain Officer prepare commitment lists every month for financial obligations already entered into but not captured in financial reports
Finance/Budgeting:
- Act at all times in accordance with local law and standards of accounting practice.
- Review with the objective of gaining a clear understanding budget guidelines and instructions
- Review funding allocations to enable proper guidance to programs and proper coding.
- Provide training to program staff on finance issues.
- Produce monthly and quarterly reports to be reviewed by Finance Officer/Finance Controller.
Security/Communication:
- Communicate with Finance main office on security issues within the office and outside the office
- Report to the Finance Officer/Finance Controller any irregularities that occur within the IRC office, staff compound and sites on policy and procedures.
- Perform other duties as may be assigned by your supervisor
Qualification
- HND or Bachelor's Degree in Accounting from recognized College/Institutions
Experience:
- Minimum of Three (3) years of professional accounting experience.
- Computer literate with significant knowledge/experience in excel
- INGO Finance experience is highly desired
Skills:
- Able to work in a high-pressure situation, solve problems and resolve conflicts.
- Able to independently organize work, prioritize tasks and manage time.
- Strong interpersonal skills, able to coach and support others
- Self-motivated, honest, highly responsible, and punctual.
- Excellent verbal and written communication skills, fluent in written and spoken English
- Fluency in local context language is highly desirable
Work Environment:
- The position will be based in Maiduguri
- The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
Interested and qualified candidates should:
Click here to apply
Job Title: Finance Officer
Requisition ID: req5747
Location: Gwoza, Borno
Sector: Finance
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: No
Program Background
The International Rescue Committee has been in Nigeria since October 2012 and came in response to a widespread flood disaster. IRC’s Emergency Response Team, with local partner, Civil Society Coalition for Poverty Eradication (CISCOPE), implemented projects to support food security, livelihoods, nutrition and WASH in Kogi State. Beginning of January 2014, IRC shifted geographical location to the North East, in Adamawa state to provide humanitarian response to the conflict-affected populations. In the North East, IRC has three operational offices: Yola and Mubi field offices in Adamawa state and Maiduguri field office in Borno state-with the latter office opened in October 2015. In both states, IRC is providing humanitarian support to internally displaced populations hosted in IDP camps, camp like settings, host communities and returnee populations.
The IRC Nigeria country program is implementing multi-sectorial interventions in the sectors of: Health and Nutrition; Environmental Health; Child Protection; Education; Women’s Protection and Empowerment; Food Security and Livelihoods and Protection. Most of these programs are driven in partnership with strategic local NGOs. Currently, the IRC is expanding programs in Borno state to address the needs of Internally Displaced Persons (IDPs) and host communities in recently liberated LGAs.
Job Overview
- The Finance Officer reports to the Finance Manager in Maiduguri, She/he supports the Finance Manager in managing all aspects of day to day operations of accounting department in the Maiduguri and Gwoza field offices, assisting in the implementation of Finance policies, procedures and systems and ensuring compliance with IRC procedures and guidelines
Key Responsibilities
- Supporting Finance Manager in managing all aspects of day to day operations of accounting department in field office.
- Assist in the implementation of Finance policies, procedures and systems.
- Ensure compliance with IRC procedures and guidelines.
- Supervise the Finance Assistant and ensure copies of all finance documents are properly filed
- Submit expenditure worksheets to the Finance Head Office on or before 3rd of every subsequent month
- Review all payment documents for proper and adequate back up.
- Review expenditure worksheets for accuracy and completeness.
- Liaison with Logistics, Administration and Program, prepare commitment lists every month for financial obligations already entered into but not captured in financial reports.
- Prepare bank reconciliation for field office by 2nd of every month.
- Liaison with field office bank on all banking issues.
- Ensure that statutory deductions are paid on time to avoid any penalty
- Forward to the payroll Administrator every month, an outstanding personnel advances and charges related to T7 for recovery. Ensure that advances taken in a given month are liquidated appropriately.
- Conduct occasional time sheet audits for field office.
- Assist Finance Manager with balance sheet reconciliations
- Help in following up advances liquidations
- Manage Field Office Daily cash
Personnel Management:
- Serve as technical resource person for the accounting department.
Logistics duties:
- Review all POs and PRs for proper coding and budget adequacy before approval.
- In liaison with Supply Chain Officer prepare commitment lists every month for financial obligations already entered into but not captured in financial reports
Finance/Budgeting:
- Act at all times in accordance with local law and standards of accounting practice.
- Review with the objective of gaining a clear understanding budget guidelines and instructions
- Review funding allocations to enable proper guidance to programs and proper coding.
- Provide training to program staff on finance issues.
- Produce monthly and quarterly reports to be reviewed by Finance Officer/Finance Controller.
Security/Communication:
- Communicate with Finance main office on security issues within the office and outside the office
- Report to the Finance Officer/Finance Controller any irregularities that occur within the IRC office, staff compound and sites on policy and procedures.
- Perform other duties as may be assigned by your supervisor
Qualifications
- HND or Bachelor's Degree in Accounting from recognized College/Institutions
Experience:
- Minimum of Three (3) years of professional accounting experience.
- Computer literate with significant knowledge/experience in excel
- INGO Finance experience is highly desired
Skills:
- Able to work in a high-pressure situation, solve problems and resolve conflicts.
- Able to independently organize work, prioritize tasks and manage time.
- Strong interpersonal skills, able to coach and support others
- Self-motivated, honest, highly responsible, and punctual.
- Excellent verbal and written communication skills, fluent in written and spoken English
- Fluency in local context language is highly desirable
Work Environment:
- The position will be based in Gwoza
- The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
Interested and qualified candidates should:
Click here to apply
Job Title: Senior Grants Coordinator
Requisition ID: req3274
Location: Abuja, Nigeria
Sector: Grants
Employment Category: Regular
Employment Type: Full-Time
Scope of Work
- The Senior Grants Coordinator (SGC) will be directly supervised by the Deputy Director for Programs (DDP).
- The position is based in Abuja, Nigeria with 50% travel to other IRC field sites in the North East.
- S/he will be central to ensuring coordination and quality of all grants matters for the country program, working together with the DDP to drive the country programs business development strategy, and directly supervising the Grants Managers and Partnerships Manager.
- S/he will work to increase visibility of both the humanitarian context in the NE as well as IRC Nigeria profiling.
- The SGC will work collaboratively with the IRC’s senior management team, Senior Program Coordinator, the technical coordinators, operations team, and Monitoring and Evaluation (M&E) team.
Key Responsibilities
Business Development:
- Conduct final quality control reviews of all proposal packages assembled by the Grants Managers.
- Lead on proposal development as needed.
- Together with the DDP, lead the development process of a comprehensive and coherent business development strategy and help prioritize approaches to donors for the Country Program.
- Research and analyze the changing donor environment and strategies and advise on effective influencing of donors, linking in with affiliate HQ (donor leads) as appropriate.
- Oversee the delivery of the grants and partnerships commitments in the implementation of the IRC Nigeria 2020 Strategic Action Plan (SAP).
- In coordination with the DDP, oversee the grants unit development of concept notes and proposals (including program design meetings) to ensure quality and alignment with both internal and donor standards and compliance.
- Oversee coordination across departments and with relevant HQ units in relation to proposal development and project revisions and donor reporting.
Grants and Partnerships Management:
- Review donor agreements and coordinate their review with the relevant IRC HQ office.
- Support IRC Nigeria’s strategic approach to partnerships and ensure that partnership and sub-grant related administrative processes and procedures are consistently implemented throughout the program, including pre-award compliance checks, agreements, and disbursements and reporting.
- Support Grants Managers and Partnership Manager to ensure ensuring HQ staff are kept informed of important issues affecting the country program’s portfolio and ensure that IRC business practices are rolled out to Nigeria staff.
- Ensure that grants are implemented in compliance with IRC and relevant donor regulations.
- Ensure uniform and effective systems are in place and utilized for proposal development, information management, and grant management (including reporting, implementation monitoring and tracking, and filing) across the Grants Unit.
- Monitor and support the use of grant management tools such as FM01, Budget vs. Actual (BvA), and OTIS for the proper monitoring and the successful, compliant implementation of programs and early warning in case of obstacles or challenges.
- Play a key role in Grant Opening and Closing Meetings, as well as monthly/regular grants management meetings, which include representation from each unit (finance, programs, and logistics) and ensure proper follow up of issues raised.
- Monitor and supervise all external reporting to ensure timely delivery of high-quality reports which meet donor and IRC requirements.
- Lead on report drafting as needed.
Communication:
- Work with program sector leads to develop and produce IRC information materials such factsheets, program updates, emergency situation reports, newsletters, contributions to global IRC news bulletin, and annual and sector reviews.
- Facilitate development of success stories for reporting and lessons learned to inform project design
- Oversee knowledge management of all communications related to programs/donors and ensure communication and visibility requirements are met.
- Work with the DDP to coordinate any donor visits and facilitate any reasonable requests from funding affiliates and governing bodies
Staff Management and Capacity Building:
- Supervise Grants Managers and Partnership Manager and provide on-the-job training. Discuss job expectations, set objectives, and provide appropriate and timely feedback regarding performance.
- Develop a deep understanding of relevant donor policies, regulations and procedures and train other country team members in these areas.
- Ensure staff from Grants, Programs and Operations departments, as well as staff from any sub-partners, receive trainings and capacity building to enable them fulfill their responsibilities with regard to proposal development, grant management, and donor reporting and compliance.
Qualifications
- Prior knowledge of donor regulations (UN, SIDA, USAID/OFDA, Europe Aid, USIAD/FFP, DFID, SV, SDC and ECHO)
- Fluent written and spoken English required
- International experience with preference in Africa
- Previous successful experience developing projects and writing proposals and reports for public donors
- Good communicator with strong organizational, time management, and analytical skills
- Strong capacity to mentor and build capacity of staff
- Ability to juggle competing priorities, meet demanding deadlines, and work under pressure in unstable security environments
- Strong computer skills
- IRC experience is an asset.
- Master's degree or equivalent in International Affairs, Communications, Development or related subject
- At least four years of experience working in project and/or grants management and proposal/business development/design
- Excellent oral and written reporting skills and demonstrated ability to write and edit reports and proposals and to meet required deadlines
- Working knowledge of budget development and management
- Experience conducting assessments, preferably using participatory approaches
- Excellent inter-personal, cultural, and diplomatic skills
- Ability to work in unstable security environments
Specific Security Situation/Housing:
- The Senior Grants Coordinator will be based in Abuja, Nigeria with travel throughout the country.
- The security situation in Nigeria continues to be volatile in the NE with the security level at 4 (red). The candidate should be prepared to work in insecure environments. This is a non-accompanied position.
- The Senior Grants Coordinator will live in shared housing.
Standards for Professional Conduct:
- The IRC and IRC workers must adhere to the values and principles outlined in IRC Way Standards for Professional Conduct.
- These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
Interested and qualified candidates should
: Click here to apply