Vacancy for Deputy Operations Manager at Greensprings School
Greensprings School is an international co-educational establishment comprising of Pre-school, Elementary, Secondary and Sixth Form located within the Anthony and Lekki environs of Lagos State.
We are currently recruiting to fill the position below:
Job Title: Deputy Operations Manager
Location: Lagos
Job Brief
- The candidate will ensure that service requests and repairs are made correctly and in a timely manner. Consistently maintains a positive relationship with all members of staff, parents and students to ensure excellent customer service.
- She/he will spend the majority of the time supervising the work of other operations staff and outside contractors and vendors while performing general management functions as assigned by the Operations Manager.
- She/he will assist the overall team effort in any way possible.
Responsibilities
- Assist the operations manager in the planning and management of the organizations central services such as maintenance, purchasing, environmental and catering implementing best practice processes to increase efficiency
- Assist operations manager in supervising multi-disciplinary teams of staff including maintenance, purchasing, environmental and catering workers
- Assist operations manager with staff development through continuous motivation and training; assist with counseling sessions to ensure the team is effective
- Prepare staffing schedules consistent with organizations needs under supervision of operations manager
- Assist operations manager with regular staff evaluations
- Assist operations manager in overseeing facilities refurbishment and renovations
- Assist operations manager with department budgeting and reforecasting as required
- Work with operations manager to adhere to budget guidelines and obtain competitive bids on major expenses
- Purchase supplies as necessary using standard purchase order system and proper bidding procedures under supervision of operations manager
- Assist operations manager with recording and monitoring inventory of parts and supplies and appropriate levels
- Participate in departmental meetings
- Obtain quotes and tenders from vendors and suppliers
- Calculate and compare costs for goods and services to maximize cost-effectiveness
- Coordinate and monitor activities of contract suppliers
- Check that agreed work by staff or contractors has been completed satisfactorily and following up on any deficiencies
- Ensure delivery schedules, quantity and quality criteria are met
- Assist operations manager in collating weekly reports for the various sections
- Work with operations manager to ensure physical condition of school premises and properties are maintained according to company operating and safety standards
- Assist operations manager with organizing and prioritizing service requests; ensure all service requests and repairs are made correctly and in a timely manner
- Help operations manager oversee completion of service requests in optimum time
- Inspect grounds, buildings, equipment and other property features as required to minimize liability concerns
- Communicate professionally and delegate effectively with staff members
- Coordinate and lead one or more teams to cover various areas of responsibility
- Assist the operations manager in implementing an operations management program including preventative maintenance and life-cycle requirements
- Maintain an organized, clean and safe environment conducive for learning and teaching
- Respond appropriately to emergencies or urgent issues as they arise and dealing with the consequences.
- Conduct and document regular facilities/equipment inspections
- Ensure compliance with health and safety standards and industry codes
- Monitor maintenance and repair of facilities and equipment
- Other tasks as assigned by the operations manager
Education and Experience
- B.Sc/HND in Facilities Management, Facilities Engineering, Hospitality Management, Procurement Management, Estate Management or related qualification such as project management, business management or construction management
Experience:
- Working knowledge of principles and practices of project management
- Working knowledge of principles and practices of business administration
- Supervisory experience
- Fully conversant with writing procedures for maintenance as well as be fully conversant with Microsoft Office package, including advanced excel formulas.
- Basic knowledge of financial principles and practices
- Record keeping and reporting.
- Experience in construction, maintenance and all facets of facility operation
- Sound knowledge of health, safety and environmental regulations
- Working knowledge of procurement and contracts
Competencies/Skills:
- Communication skills
- Planning and organizational skills
- Judgement
- Customer service orientation
- Adaptability
- Peoples management
- Team work
- Negotiation skills
- Problem analysis
- Decision-making
How to Apply
Interested and qualified candidates should send their CV's to:
[email protected]
Application Deadline 10th November, 2017.