Vacancies at Owens and Xley Consults, 8th April, 2019

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Owens and Xley Consults is a Small Business Advisory and Consulting Company in Lagos, Nigeria. Our services include of Small Business Startup and Set up, Business Plan preparation, Business Process Design and Business Strategy Formulation. We know the role good planning plays in any business and its associated costs; and the initial capital challenges faced by a small business which is why we have developed solutions which ensure that small business owners have access to technical skills but at a fraction of the cost. We are recruiting to fill the position below:     Job Title: Operations Support Location: Lagos Job Description

• Supports all operation procedures
• Answers calls and replies messages
• Update internal operation procedures document as needed.
• Coordinate with Manager to schedule team meetings and to provide follow-ups.
• Support the Manager in managing and resolving operational issues.
• Work with Manager to provide excellent customer service.
• Sort and distribute mails and faxes to respective personnel.
• Store, file and retrieve corporate documents and reports as and when needed.
• Order, store and organize all office supplies.
• Sends emails
• Act as back-up to Manager in performing business operations duties.
• Provide support to Operations manager as and when required.
• Manage all office orders on regular basis.

Educational Qualification

• OND in any related discipline
• Maximum of 2 years of operational experience in retail industry
• Reside along lekki/ajah axis

Salary N30,000     Job Title: Personal Assistant Location: Lagos Functions of the Role

• Create content calendar
• Create content for social media
• Track payment
• Respond to messages on social media Acting as a first point of contact Dealing with correspondence and phone calls
• Managing CEO's diaries and organising meetings and appointments, often controlling access to the CEO
• Booking and arranging travel, transport and accommodation
• Organizing events and conferences
• Reminding the CEO of important tasks and deadlines
• Typing, compiling and preparing reports, presentations and correspondence
• Managing databases and filing systems
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers and clients
• Collating and filing expenses.

Requirements

• Candidate must have 1-2 years experience in similar role
• Applicants must live on the Lagos Island, Lekki-Ajah axis.

Salary N60,000       Job Title: Legal Executive Assistant Location: Lagos Overall Responsibilities

• The Executive Assistant is responsible for providing high level managerial and administrative assistance to the CEO.
• He or she will be required to effectively plan, organize and schedule activities in an efficient manner and provide administrative and legal support to the Chief Executive Officer.

Key Functions

• Provides professional-level administrative support including preparing and finalizing high level contracts, memoranda, legislation, presentations, PowerPoints, redlining of documents, document comparisons.
• Coordination and organization of detailed calendars, events, reports, agenda planning; proofreading and correcting prepared documents, copying, printing, scanning, assembling and comparing documents.
• Call, mail and; travel arrangements, expense reports and other tasks as required in a confidential, professional manner.
• Manages key legal projects including scheduling document revisions and other priority items
• Works with legal team to review all contracts and agreements and advises MD/ CEO on same
• Accurately files correspondence and legal documents, support corporate records retention and maintenance, including monitoring and ensuring compliance with requirements.
• Tracks requests and coordinates production of documents in anticipation of and response to requests.
• Arranges and assists in planned meetings; prepares summaries of meetings and conferences as needed or directed.
• Perform other duties as assigned to support the efficient operation of the department.

Requirements

• Bachelor's Degree
• Minimum five (3-5) years' experience in legal and administrative support/management to senior executive levels; preferably in the services industry

Skills:

• Have advanced level of proficiency working with Microsoft Office suite.
• High proficiency in legal terminology, syntax, and forms.
• Excellent planning and organizational skills
• Excellent schedule and time management skills
• Exceptional verbal and interpersonal communication skills, grammar, business writing, and presentation preparation skills.

Personal Attributes:

• Must pay attention to detail
• Be able to work in a fast pace environment
• Be flexible and adaptable
• Ability to prioritize deadlines and organize a diversified workload and recommend office process improvements as necessary.
• Experience working in a professional environment where confidentiality is valued
• Must be initiative and have sound business judgment

      Job Title: Logistics Support Location: Lagos Job Description

• Keeps track of items for delivery
• Packs items for delivery
• Keeps the warehouse organized
• Supports all operation procedures
• Answers calls and replies messages
• Update internal operation procedures document as needed.
• Coordinate with Manager to schedule team meetings and to provide follow-ups.
• Support the Manager in managing and resolving operational issues.
• Work with Manager to provide excellent customer service.
• Sort and distribute mails and faxes to respective personnel.
• Store, file and retrieve corporate documents and reports as and when needed.
• Order, store and organize all office supplies.
• Manage all office orders on regular basis.

Requirements Educational Qualification:

• OND in any related discipline

Experience:

• Maximum of 2 years of operational experience in logistic and retail industry
• Reside along lekki/ajah axis

Salary N30,000 Monthly. How to Apply Interested and qualified candidates should send their CV to: [email protected]   Application Deadline: 10th April, 2019.

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