United Nations Food and Agriculture Organization recruitment, October 2016

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The Food and Agriculture Organization of the United Nations (FAO-UN) - An intergovernmental organization, FAO has 194 Member Nations, two associate members and one member organization, the European Union.
Its employees come from various cultural backgrounds and are experts in the multiple fields of activity FAO engages in. FAO’s staff capacity allows it to support improved governance inter alia, generate, develop and adapt existing tools and guidelines and provide targeted governance support as a resource to country and regional level FAO offices. Headquartered in Rome, Italy, FAO is present in over 130 countries.

The Food and Agriculture Organization of the United Nations (FAO-UN) is recruiting to fill the vacant job positions below:


Job Title: National Operations Assistant
Location: Maiduguri, Borno with frequent travel in North East Nigeria
Expected Start Date: 14th November, 2016
Duration: 3 months with possible extension
Background
Under the overall supervision of the FAO Representative, th€ direct supervision of the International Operations Officer, In close collaboration with the Assistant FAOR (Admin) and Emergency Response Manager, other national and international consultants in the project team, the incumbent will perform following duties and responsibilities:
Finance and Budget Monitoring:

• Maintenance and reporting of shadow budgetto the supervisor;
• Monitor the project budget utilization and level of expenditure;
• Operate and report on the petty cash expenses to support day-today operation activities;
• Review/check the relevant documents of all training, workshop & meeting related adjustments voucher;
• Process payment status against FAOs commitments, .e. Letter of Agreement (L0A), Contracts (MOO) etc.;
• Examine and process a variety of payment/reimbursement/ disbursement vouchers for various vendor payments;
• Prepared various payment requests by DV (Disbursement voucher) and ensure accuracy of coding in line with FAO regulation/chart of accounts with clear supporting documentation;

Logistic and Administrative Support:

• Provide day to day logistic support as requested to ensure smooth operation of the project work;
• Supervise the duties of drivers, and messengers/cleaners and assist In the preparation and organization of logistics and transportation for the visiting missions, meetings, training courses, workshops etc;
• Arrange for timely repairs/servicing of office vehicles and office generators in the sub-office
• Check and record daily log and fuel consumption for project and rented vehicles and generator used for the sub-office;
• Provide support to arrange local official travel of all project staff, and other relevant parties, which include transportation arrangement, hotel reservations, Travel Authorization, security clearances and other documents;
• Provide logistic and administrative support to conferences, workshops, etc.;
• Maintain up-to-date and accurate administrative records of all the emergency projects of NE Nigeria and use these records as the basis for preparing quarterly and annual reports for submission to FAO;
• Maintenance of the filing system ensuring safekeeping of all the project related documents;
• Management of Assets, Furniture, and Other Office Stationary
• Maintain Inventory records of the FAO NE Sub-office and share in a periodic manner (i.e. quarterly or six monthly) with the country office
• Ensure that all the equipment procured under the projects are recorded in Inventory List of FAO system;
• Act as Custodian for management of office stationery supplies including maintenance of stock list of stationer distribution of stationery as required by staff and keeping a log of distribution;

Procurement:

• Assist in preparing procurement plan on a quarterly basis;
• Obtain quotations for purchases
• Maintain an effective data base on procurement components and liaise with the suppliers and contractors to ensure timely delivery of goods and services;
• Monitor and ensure payments against purchase orders and contracts upon satisfactory delivery of goods and services and provide purchase information to allow the recording of financial commitments and expenditures In the component budget;
• Others:
• Act as deputy/assistant security local for FAO NE sub-office and support the supervisor on any security related issues concerning NE Nigeria;
• Undertake any other tasks assigned by the Supervisor within the assigned area of responsibility.

Key Performance Indicator:

• Expected Outputs;
• Meeting deadlines;
• Conversant with the manuals in the field of general administration and logistic principles and procedures and practices is essential.
• Ability to work under pressure and to multi-task and to maintain good working relationships with people of different nationalities and from different cultural backgrounds.

Qualifications - Essential

• Applications are normally not considered from candidates who do not possess all of the Essential Qualifications
• University Degree in Business Administration, Finance, Accounting, or a relevant field preferred.
• Minimum 1 to 2 years of practical experience in general project/office operational activities, and progressively responsible experience in operations works.
• Previous work experience with UN agencies would be an asset Good computer skills and proficiency in English language is required.

Job Title: National Consultant Agronomist - Horticulture for North East Nigeria
Location: Maiduguri, Borno with frequent travel in North East Nigeria
Expected Start Date: 14th November, 2016
Duration: 3 months with possible extension
Background

• Massive population displacements and insecurity in the Lake Chad basin are putting livelihoods and food security at high risk.
• In northeast Nigeria alone, the impact of the conflict on agriculture is estimated at USD 3.7 billIon due to livestock losses and reduced agricultural production, destruction of irrigation and farming facilities, and collapse of extension services induding veterinary health facilities.
• As of June 2016, 4,6 million people are severely food insecure in the Lake Chad basin, of which 65 percent are located in Northeast Nigeria, especially in the Borno and Yobe States.
• As a result, FAO is increasing its field presence by setting up a field office in Maiduguri, Northeast Nigeria, to ensure adequate coordination to its interventions.

Duties and Tasks
Under the overall supervision and guidance of the FAO Representative for Nigeria and with direct supervision of the Emergency Response Manager, the functional guidance of the Lead Technical Officer (RAF) and in close collaboration with national and international consultants in the project team, the incumbent will undertake the following activities:

• Analyze critical challenges and threats to sustainable crop production intensification with specific emphasis on vegetables and other short-cycle horticulture crops for food and nutrition security faced at national and regional levels:
• Assess current status of horticultural production in the affected States including good agricultural practices and resilience strategies;
• Assess the gaps and identify the needs for urgent intervention in horticultural production;
• Provide technical guidance/recommendations of approaches/strategies for horticulture/agriculture crop production interventions in order to improve livelihoods, diversify diets and strengthen resilience to external shocks;
• Contribute to the procurement process of horticulture/agriculture inputs i.e. preparation of the technical specifications of inputs i.e. vegetable seeds, fruit saplings, hand tools, composting chemicals, along with detail distribution plan to the identified beneficiaries in the targeted area;
• Propose implementation, management and monitoring plans for the horticulture/agriculture interventions;
• Develop various modules (e.g. composting, seeds and seedling propagation, pest and weed control, conservation agriculture and water management post-harvest on-farm processing and storage) for capacity strengthening of farmers in horticulture production;
• Assist Extension/NGO staff in distribution of inputs and training groups of women farmers in improved fruit and vegetable production technologies (using recognized participatory and group-based extension techniques;
• Maintain and engage in networks of collaboration amongst the stakeholders to gather information, promote awareness of technical issues and support capacity building programmes;
• Prepare case studies, guidelines, reports, publications and presentations in support of programme delivery;
• Perform any other related duties as required.

Expected Outputs:

• The agriculture component of the North East Nigeria Food security crisis programming, implementation, operational, information management, reporting and monitoring/evaluation capacities are enhanced;
• timely project cycle operational implementation activities ensured (project planning, procurement planning, site selection, beneficiary targeting, IP contracting, MoA/SEMA/NEMA liaison, input distribution, monitoring, reporting, field assessment);
• Information related to the North East Nigeria crisis and FAO emergency programme in the sub-region Is timely collected, organized and made available in the appropriate format.

Deliverables (indicators):

• A work and monitoring / evaluation plan of projects is available and monitoring / evaluation of projects is effective.
• The agricultural working group is activated as a sub group of the FSLWG number of meetings;, number of participants) guidelines and standard for intervention in the agriculture sector(number, type and quality of the documents) training modules and relevant trainings to the FAO partners
• Participation of stakeholders to the meetings (number of meetings, number of participants, profile of the participants)

Qualifications - Essential

• Applications are normally not considered from candidates who do not possess AIl. of the Essential Qualifications
• Bachelor’s Degree in Agriculture or Horticulture with specialisation in crop improvement, production systems, integrated crop management or farming systems
• Five years of relevant experience related to agricultural or horticultural development with emphasis on vegetables and other short-cycle horticulture crops
• Adequate competence in communication, planning and reporting in English and mother language.

Job Title: Driver
Location: Maiduguri, Borno with frequent travel in North East Nigeria
Expected Start Date: 14th November, 2016
Duration: 3 months with possible extension
Background

• Under the overall supervision of the FAO Representative, the direct supervision of the International Operations Officer, in close collaboration with the Assistant FAOR (Admin) and Emergency Response Manager, other national and international consultants in the project team, the incumbent will perform following duties and responsibilities

Job Role, Duties and Responsibilities
The Driver G-2 is responsible for driving the Country Office Staff of FAQ Representations. He/she ensures the safety, technical soundness and comfort of the vehicle(s) assigned. The incumbent works under the general supervision of the FAO Representative and the direct supervision of the functional supervisor and performs the following duties:

• Drive the country office staff and their official visitors on official trips, and drive for the FAQ Representative and his/her visitors on occasions as necessary
• Meet staff and official visitors at the airport; facilitate immigration, customs formalities, hotel check-in, and other local formalities
• Log official trips, daily mileage, gas consumption, transportation/vehicle related expenditures, vehicle servicing, repairs, etc.
• Ensure day-to-day maintenance of the assigned vehicle(s); checks oil, water, batter tires, etc.; perform minor repairs and timely arrange for any other repairs necessary to keep the vehicle safe and technically sound at all times; maintain the vehicle(s) in clean conditions.
• Handle local and organizational formalities when involved in an accident; ensure that in this case organizational and local/country rules, regulations and procedures are followed correctly.
• Collect and deliver mail, documents, pouches, and other communications/items from and to the country office; go to the post office, airport, government agencies, other ON agencies, institutions, project sites, etc., to take and deliver items and communications; keep records as required.
• When needed, assist the country office staff in performing simple clerical duties such as making and answering telephone calls, making photocopies, keeping records, etc.
• Perform other related duties as required.

Qualification Requirements
Education:

• Primary/Secondary Education.
• Possession of valid driver’s license.

Work Experience:

• One year of work experience as a driver.
• Flawless, safe driving record.

Languages:

• Good knowledge of the local language(s) (level B).
• Fair knowledge (level A) of the FAO official language used at the duty state (English, French or Spanish) is required.

Knowledge and Skills:

• Good knowledge of the local driving rules and regulations; skills in minor vehicle repair. A high degree of punctuality and reliability is required. Safe driving manner.
• Good sense of direction and knowledge of local conditions.
• Ability to cope with extended working hours.

Interpersonal Communication Skills:

• The Driver must possess a polite and friendly attitude and handle his/her passengers with Utmost respect. A tidy appearance, courtesy, discretion and a high level of trustworthiness are essential personal attributes.
 

How to Apply
Interested and qualified candidates should send their applications which should be accompanied with one-page summary statement on how best you qualify for the above mentioned post.

Candidates applying for this position are further required to apply through the FAO iRecruitment system:
Click here to apply via iRecruitment system

Kindly complete the online Personal Profile Form in iRecruitment which can be accessed from any Internet connection. Please scan the completed form and send the same along with your credentials ELECTRONICALLY via e-mail to: [email protected] and should be addressed to:
The FAO Representative in Nigeria,
Food and Agriculture Organization of the United Nations (FAO-UN)
UN House,
Abuja.

Application Deadline  3rd November, 2016.

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