Spectrum Forwarding & International Logistics Limited Vacancies, April 2017

⏲ Apr 2, 2017, 11:22 AM
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Spectrum Forwarding & International Logistics Limited have been practicing Logistics business since year 2004 and was incorporated and registered in Nigeria on the 29th December, 2009 with Corporate Affair Commission. We are recruiting to fill the position below: Job Title: Ports & Shipping Administrator Location: Lagos Responsibilities

He/She will be responsible for the administration of financial transactions related to cargo delivery and general Shipping Services
Responsible for cost accounting and GST calculation purposes.
Monitoring shipping costs and updating the Voyage Economic Model accordingly.
Assisting in the preparation of the annual Shipping Services Budget based on the approved annual Shipping Plan.
Gathering shipping market data and assisting in preparing shipping market review reports.
Coordinating the timely shipping of orders to customers
Processing authorised Returns and investigating credit notes as necessary
Taking information from Marketing Support team and agreeing shipment dates, producing and checking shipment reports.
Shipping goods based on information received from the internal customers.
Liaising with shipping agents and freight forwarders for collection times.
Liaising with warehouse staff to agree shipment dates and arrange haulage.
Filing all shipping-related paperwork
Handling internal and external enquiries.
Liaising with customers on all matters regarding documentation and shipping
Reporting dispatched order to the customer service and sales team
Producing customer specific paperwork where necessary in line with the customer procedures
Booking in deliveries with relevant warehouses where necessary
Invoicing dispatched orders
Managing the performance of nominated carriers
Signing off supplier invoices as necessary
Any other administration duties as may be reasonably required

Qualifications/Requirements

Minimum of HND/B.Sc in Ports & Shipping Administration, Office Admin and any other relevant field
3+ years administration experience
Knowledge of shipping methods and terminology
Excellent attention to detail and be able to multi-task
Impeccable organisation skills
Proficient in Microsoft Office and Excel
Ability to work accurately under tight deadlines
Previous experience in an import/export environment
An Import and Export qualification is desirable but not necessary.

Job Title: Logistics Coordinator Location: Lagos Key Responsibilities

Produce timely and accurate documentation to support all exports and ensure customs compliance.
To be responsible for ensuring the accurate (both physical and paperwork) and timely dispatch of all orders and requests.
Also ensuring that all shipments are physically double checked by someone other than the person dispatching the shipment prior to courier collection.
You will also be responsible for ensuring the necessary certificates are applied for accurately and in a timely manner.
To ensure all import/export paperwork is correctly executed and fully logged and filed complete for archive record. To accurately process import clearance instruction and records are correctly handled.
To setup and maintain account customer shipping profiles to ensure that all shipping, tagging, payment of freight.
Import and export spreadsheets.
Filing of Clearance Instructions in writing as they are issued.
Work with third party Logistics carriers to drive on time delivery performance improvements.
Maintain up to date knowledge of Customs requirements and procedures and lead activities to update working procedures in line with changes.
To report regularly to the Logistics Manager and ensure she is kept fully informed of all tasks at hand.
Discuss the projects you are researching to ensure all is correct and take instruction and guidance.
To research and discuss with the Logistic Manager, correct shipping processes and legal requirements in particular when going into new markets and when planning for events to ensure shipping runs smoothly.
Carry out ad-hoc export duties.
Apply for relevant certification to meet document pack requirements.

Skills & Requirements

HND/Degree essential from a relevant discipline.
3yrs+ prior logistics/shipping experience.
Good attention to detail, must be able to work accurately in a fast paced environment.
Comfortable working to tight deadlines and working under pressure.
Excellent planning and organizational skills.
Good communication skills, comfortable communicating at all levels within the business.
Excellent IT skills, specifically Word & Excel ideally in a logistics/supply chain environment.
Highly motivated and proactive.
Recognized logistics qualification is desirable not essential.
Previous export administration experience of working with freight forwarding companies.
Flexible and adaptable approach.