Recruitment at Oxfam Nigeria, 25th April, 2017

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Oxfam, one of the leading global development organizations, mobilizes the power of people against poverty. We are a diverse confederation of 17 strongly interconnected national affiliates working in over 90 countries, either directly, or with partners to enable transformational change, using a unique combination of long-term development, campaigning and humanitarian programs. We are recruiting to fill the vacant position below: Job Title: Programme Quality and Development Manager Location: Abuja, Nigeria Internal Job Grade: C1- national Contract type: 1 Year Fixed Term Job Family: Program Reporting to: Deputy Country Director - Programs Staff reporting to this post: MEALSA Officers Job Purpose

• To increase Oxfam’s programme impact in Nigeria by working closely with country and regional teams to improve program quality - providing leadership, coordination and strategic support on program design, planning, monitoring, evaluation, learning and partnership.
• The Programme Quality and Development Manager will assume a technical role in establishing, implementing, and maintaining effective and appropriate Monitoring, Evaluation, Accountability and Learning and Knowledge management systems for Oxfam’s programmes.

Key Responsibilities and Accountabilities Strategic management and thought leadership:

• Work with the Deputy Country Director - Programs to shape and embed the country vision and leadership on programme quality
• Understand and ensure compliance with Oxfam and donor program policies and procedures, in particular lead in the roll out of Oxfam’s program quality frameworks such as CAMSA
• Contribute to the development and implementation of country strategy and develop and coordinate operational plans to achieve the strategy including participation in V2020 processes.
• Provide a critically analysis of program strategies and approaches and facilitate appropriate changes to ensure program outcomes are sustainable.
• Support program teams make complex technical information accessible and usable by non specialist within/out the defined program area
• Maintain links with regional and global program development, quality and monitoring initiatives
• Work with the Programme and Influencing Manager to ensure quality, coherence and impact of the Nigeria program through monitoring and evaluation (advisory and oversight role) of the impact of the various components of the program.
• Under the leadership of the Deputy Country Director – Programs and in collaboration with the Head of Influencing and Public engagement design and facilitate programme review/audit process and follow through on effective and timely resolution of matters arising.

Managing program monitoring evaluation, learning and social accountability:

• Manage MEALSA staff who provide technical support to Oxfam programme teams on implementing MEALSA in all programmes, within the established Oxfam standards
• Provide technical advice to strategic and operational program reviews. Ensures high quality programme planning, monitoring and evaluation including regular field visits, periodic reviews, communication of progress and results and knowledge management.
• Facilitate programme/project planning processes, particularly on logic of intervention
• (Develops logical frameworks and MEALSA plans), and contributes to ensuring adherence to Oxfam’s programme quality standards.
• Provide the specific research design, key questions to be addressed, and methodological approaches to be used to be used to establish baseline survey, mid-term review and final evaluation and ex post assessment.
• Establish a robust knowledge management and learning system on how KM & L will take place between levels of the system (e.g., between field sites and national offices) and how KM & L takes place in a context of partnering/working with others
• Ensure evidence based programming, feeding MEALSA data analysis to the Programme Manager to ensure learning influences programme design and strategy
• Coordinate and produce key baselines, midlines, endlines, evaluations, surveys meeting the expected standards, in close collaboration with MEALSA Officers, , and programme teams
• Develop and implement M&E System, M&E Plan, Reporting Indicators, and M&E Tools; used for capturing and documenting data and relevant information on project activities, beneficiaries, outputs, outcomes, and impacts.
• Support the conduct of periodic supportive supervision and Data Quality Assessment visits to state teams, partners, and communities

Capacity Building for Partner and Oxfam Staff:

• Design and lead the delivery of proactive strategic program quality capacity building plan,
• designing and implementing capacity building initiatives and mobilizing resources for training, coaching and mentoring, as appropriate
• Contributes to managing technical performance of all MEALSA staff including objective setting, personal development plans, performance appraisal, training, mentoring and coaching.
• Support programme teams in establishing knowledge creation and sharing and learning loops, through for instance production of case studies, presentation of key results for monitoring and evaluation activities, and facilitation of learning and capitalisation workshops

Partner and Stakeholder Management:

• Develop and maintain effective partner grants and reports monitoring system, ensures adherence to Oxfam policies and procedures on partner management.
• Establish a robust stakeholder’s complaints and response mechanism; ensure that accountability and community feedback mechanisms are implemented and utilised according to agreed principles
• Interact with Oxfam communities of practice working on programme quality to represent the issues emerging from the programme, to remain up to date with internal good practice and to solicit capacity building and other support when necessary.

Educational, Experience & Competence Essential:

• First degree or equivalent in statistics, research methodology, social sciences, or other relevant qualification, and possess strong analytical abilities.
• Masters degree in International Development, Economics, Project management or closely related field i.e. in the areas of research, assessment, monitoring, learning, and capacity development/transfer or a combined professional qualification.
• Minimum of 8 years “hands-on” working experience in designing learning, and monitoring systems; 3 years at strategic level in Oxfam's (or similar organisation’s) program work, including field experience and/or with institutional donors.
• Knowledge of capacity building, learning and development activities and how to create a learning and sharing environment with a strong knowledge management basis and experience of delivering capacity building programmes for national level organisations
• High levels of strategic and people management skills, able to support and mentor teams in their professional and personal growth and use a variety of strategies and approaches to motivate teams
• Well-developed conceptual, critical, thinking with the ability to convey complex information in a straightforward, interesting way, and influencing this to a wider audience.
• Strong analytical skills and experience using a computerised information management system (Ms. Word, Excel, Accounting/Statistical analysis software etc.)
• Capacities to implement M&E and Learning in terms of planning skills for necessary conditions and capacities - staff skills and numbers, (human capacities, incentives for implementing MEL&SA and organizational structures)
• Involvement in projects utilizing grass-roots approaches and addressing issues of power, diversity, exclusion, participation, and gender.
• Good ability to demonstrate qualitative data within a MEL&SA system
• Tech savvy with a strong level of IT Expertise and use of mobile survey/field data collection tools (odk, KoBoToolbox, TaroWorks, GIS mapping, etc)
• Excellent in various statistical packages and softwares including SPSS, Stata, Excel, Access, and CSPRO etc
• Excellent personal communication skills, in written and verbal English, with high impact influencing and persuasive skills an able to represent Oxfam to donors and external institutions
• Excellent knowledge of the political economy in Nigeria, politically astute, with a good understanding of key external organisations, how they operate and make decisions, and the country development context
• Good research and analytical skills and ability to write quality reports and make recommendations for improvements
• Commitment to Oxfam’s overall aims and policies and experience of promoting women’s rights and the interests of marginalized people in all aspects of Oxfam’s work
• Understanding of and commitment to Oxfam’s One Program Approach (linking humanitarian, development & influencing work)

Job Title: Supply and Logistics Officer Location: Abuja, Nigeria Internal Job Grade: C1, Global Contract type: 1 Year Fixed Term Job Family: Business Support Reporting to: Business Support Manager Staff reporting to this post: Supply and Logistics Officer Annual Budget: The Oxfam Country Programme has a budget of over €40 million Job Purpose

• The Supply and Logistics Manager supports the Business Support Manager in the envisioning, development and delivery of procurement and service delivery systems, structures, processes and policies across the Country Office.
• The job holder will contribute to strengthening Oxfam’s program responses by ensuring efficient, transparent and cost effective coordination of activities within supply chain and logistics in line with Oxfam policies and procedures (procurement planning, warehousing, inventory management/deliveries and logistics services).

Key Responsibilities and Accountabilities 

• Procurement Planning & Management: Identify, evaluate, develop, monitor implementation and update annual procurement plans with clear specifications regularly to support needs based on requirements stated in Country plans and budgets.
• Lead on development of high impact cost savings and service delivery models for strategic sourcing, and within the context of the specific performance aspirations, business plans and Oxfam Procurement Policies.
• Develop framework agreements with suppliers to allow Oxfam more flexibility around goods or services contracted both in terms of volume and relevance of goods and services while ensuring that each purchase represents the best value. Solid framework agreements are anticipated to reduce the cost and time of tendering.
• Organise procurement & tendering processes in a manner that meets the five metrics of delivering goods and services with the:
  • Right quantity;
  • Right quality;
  • At the right price;
  • At the right time; and
  • At the right location
• Develop simple tools and make them available for State Supply and Logistics staff while working to decentralise procurement to State levels
• Seek approval for bid proposals and specifications; composes requests for review by the relevant Committees and presents recommendations on purchase contracts requiring Management and/or Board approval to the Country Director for preliminary review sign off.
• Evaluate price and past performance of contract and seek approval where there is price increases and/or reductions as appropriate
• Ensure optimal cost, quality and service delivery via efficient procurement scheduling, inventory minimisation and customer order fulfilment requirements.
• Oversee vendor selection processes and selects top quality 3rd parties and partners based on predetermined criteria and set Oxfam standards; makes suitable selection recommendations to line manager and Country Director.

Logistics & Warehouse Administration:

• Monitor supply and demand trends and develops inventory management and control systems to ensure adequate stock levels, effective reorder processes, loss prevention and efficient warehouse space usage.
• Ensure compliance with operational procedures for activities such as verification of incoming and outgoing shipments, materials management and handling, stock control/inventory management, including related activity data and information management.
• Oversee assessment, analysis, resolution and communication of purchasing systems and service delivery issues; negotiates successful resolution to problems or concerns.
• Approve the salvage/replacement of damaged or outdated stock; ensures timely and accurate accounting (asset disposal) entries are posted with respect to such items.

Contracts & Supplier Management:

• Develop KPI's for measuring the performance of suppliers, and coordinate improvements to supplier performance.
• Manage vendor relationships by clearly communicating expectations, monitoring procurement and supply activities to ensure deliveries meet established specifications and that applicable guidelines are met regarding the quality of the items received timeliness and product availability.
• Develop contracts and minimum service level agreements with service vendors; also builds mutually beneficial relationships with these vendors and 3rd party service providers.
• Manage high value relationships with suppliers, external contacts/government agencies, UN agencies and other NGOs with regards to logistical matters.
• Works to effectively remove any obstacles to ensure optimal delivery of services to the highest standards thereby achieving high levels of customer satisfaction.
• Negotiate favourable agreements and contracts to gain appropriate savings and service levels; also ensures all legal contract requirements are met.
• Safeguard the integrity of procurement documents, upholding confidentiality and privacy in the course of duty

Stock Reconciliation and Reporting:

• Oversee physical stock audits and reconciles inventory records; also manages and coordinates periodic and annual inventory of stock items working with Internal and External Auditors and Finance personnel.
• Ensure periodic updates and required management reports covering ordering, order tracking, inventory levels tracking/stock control, purchase orders and contracts, warehouse supplies and transportation planning & scheduling.
• Use tools/systems, including Key Performance Indicators (KPIs), to review and analyze the supply chain and processes periodically to identify key risk and improvement areas • Anticipate and coordinate requirements for institutional donor reporting.
• Lead periodic Logistics Assessments using the One Oxfam Supply and Logistics Assessment Tool (LAT) to establish current status and make work plans for the year ahead; respond to Inspections and Audit/Examination queries as may be required.

Fleet Management:

• Ensure that Fleet management operations comply with the relevant local regulations governing transport and Oxfam standards and procedures.
• Ensure the use of fleet management systems to monitor costs and performance and prepare management reports, using Terramar networks.
• Develop Fleet management action plan:
• Explore the possibility to implement Trackpoint tracking boxes
• Make a long term planning reviewing needs for transportation and maintenance
• Make an analysis for Lease or Buy decisions

Capacity Building:

• Coordinate activities and resources with implementing partners in order to achieve common objectives.
• Assess, monitor, manage, develop, and implement learning interventions for staff and partners (using PARCEL curriculum) and Oxfam Staff, in collaboration with Supply and Logistics staff at a regional or global level.

Educational, Experience & Competence Essential:

• Master's Degree or equivalent in Supply Chain, Logistics Management, Business Administration, Accounting, Finance or any other relevant discipline of study.
• Professional accreditation certification in Logistics/Supply Chain Management.
• Minimum of 8 years “hands-on” working experience in logistics/procurement systems, warehouse and fleet management with an international NGO including 3 years at supervisory level.
• Good understanding of working with donor requirements (EU/ECHO, UNHCR, DFID, USAID, etc.) and prior experience of monitoring/managing budgets.
• Excellent organizational, problem-solving, communication skills (oral and written), report writing skills and negotiation skills.
• The ability to remain calm whilst deal with conflicting priorities/work under pressure is essential.
• Critical focus on providing a superior service level to managers and colleagues and delivering agreed results within time and budget constraints and to expected standards.
• Ability to represent Oxfam in a professional and competent manner with external individuals and organisations
• A high level of self-awareness, personal energy, stamina and flexibility.
• Ability to work creatively, effectively and under own initiative.
• Proven experience as a team worker and demonstrably cooperative with members of other teams, responding quickly and accurately to queries and issues.
• Well-developed conceptual, critical, and analytical thinking with the ability to convey complex information in a straightforward, interesting way, and influencing this to a wider audience
• Ability to take the initiative and work independently as well work as a team player - supporting  other departments.
• Experience using a computerised system (Ms. Word, Excel, Procurement software etc.)
• Commitment to Oxfam’s overall aims and policies and experience of promoting women’s rights and the interests of marginalized people in all aspects of Oxfam’s work.
• Knowledge or appreciation of Nigeria in terms of its political, economic and social trends plus a good understanding of the key development and humanitarian issues in the region.
• Strong experience with Oxfam business systems including OPAL, TRACKPOINT, HELIOS and Oxfam tool will be an advantage.

Desirable:

• Knowledge of Oxfam policies, procedure and systems.
• Post Graduate Degree qualifications and/or extensive experience in Supply Chain Management, Warehousing, Fleet Management, Logistics or Facilities Management.

Job Title: Head of Humanitarian Response Location: North East, Nigeria Internal Job Grade:B2- Global Contract type: 1 Year Fixed Term Job Family: Program Reporting to: Deputy Country Director (Programs) Staff reporting to this post: Humanitarian Response Advisors and Coordinators Job Purpose

• The Humanitarian Program Manager will be expected to lead Oxfam’s humanitarian response,
• monitoring, evaluation and contextual analysis of the EFSVL, WASH and Protection/Gender situation in Nigeria and to design and manage the implementation humanitarian projects in response to emerging needs.

Key Responsibilities and Accountabilities Strategy, analysis of the humanitarian situation/recommendations:

• Ensures the correct implementation of the projects managed by Oxfam in Nigeria and partners and that donor contractual requirement are fulfilled. This includes the management of funded projects according to guidelines and standard.
• Consolidates Oxfam role in the country by providing strategic leadership in its specific sectors of intervention in coordination with the Oxfam HQ.
• Supports the implementation of country humanitarian strategy and the coordination of periodic operational plans and budgets of the country and its programs, monitoring progress towards achieving program objectives - also measures outcome and impact against recognised indicators.
• Coordinates key baselines, endlines, and evaluations, ensures surveys meet the expected standards, in close collaboration with MEAL and programme teams.
• Represents Oxfam in the country, maintain and build relevant relationships with Nigeria Government agencies, Donor representation in the country and relevant INGOs.
• Participates in programme/project planning processes, particularly on logic of intervent(Develops logical frameworks and MEAL plans), and contributes to ensuring adherence to Oxfam’s programme quality standards.

Programme management:

• Ensures overall leadership of disaster preparedness, mitigation and management including humanitarian response activities for Category 1 emergencies working with a team of Global Humanitarian for advice and support.
• Ensures staff safety and security procedures are monitored, updated and implemented. This will include an analysis of the risks and the threats to staff working on Oxfam programmes.
• As appropriate, identify any blockage in coordination/communication and ensure resolution.
• Prepare periodic briefings and communication/funding documents on the response.

Partner Management:

• Builds and develops networks with the relevant governmental institutions, local authorities and other actors that play a key- role within the projects’ intervention areas.
• Maintains effective partner grants and reports monitoring system, ensures adherence to Oxfam policies and procedures on partner management.
• Pro-actively initiates and maintains contacts with peers, Oxfam and other relevant stakeholders.

Capacity Building for Partner and Oxfam Staff:

• Contributes to and maximise use of the Knowledge networks to share strategic thinking and learning more widely as well as within the Country Team to ensure that programming builds on learning and is evidence based, innovative and agile to respond to opportunities for change.
• Forms key part of technical team. Ensures good management, facilitation and ‘problem solving’ with and for staff as and when needed.
• Supports the local implementation partners, ensures their capacity building in humanitarian key skills and competencies

Educational, Experience & Competence Essential

• First degree or equivalent in statistics, research methodology, social sciences, or other relevant qualification, and possess strong analytical abilities,
• Masters degree in International Development, Economics, Project management or closely related field i.e. in the areas of research, assessment, monitoring, learning, and capacity development/transfer or a combined professional qualification and sound experience
• A minimum of 8 years of experience in similar roles – specifically in managing humanitarian and development programs funded by different donors.
• Significant leadership and management experience in the development and delivery of high quality program, influencing and humanitarian strategy, with and through partners or directly, in one or more challenging locations. (Humanitarian WASH, protection and/or EFSL programs).
• Experience of managing complex change processes and relationships involving a wide range of both internal and external multi-cultural stakeholders across a variety of disciplines and geographical areas.
• Good knowledge of developing and implementing monitoring systems to track the effectiveness of programs and an ability to build cooperative, professional relationships with donors, partners and peer organisations.
• Experience in working and jointly implement projects involving local organisations as implementing partners; building the capacity of the team internally and of external stakeholder
• Excellent personal communication skills, in written and verbal English.
• Good interpersonal, influencing, diplomacy negotiating skills.
• Well-developed conceptual, critical, and analytical thinking with the ability to convey complex information in a straightforward, interesting way, and influencing this to a wider audience
• Ability to represent Oxfam in a professional and competent manner with external individuals and organisations.
• Strong analytical skills and experience using (Ms. Word, Excel etc.)
• A high level of self-awareness, personal energy, stamina and flexibility. Ability to work creatively, effectively and under own initiative.
• A high degree of self awareness and an understanding of how to drive and support excellent team performance and individual development in line with Oxfam’s values and policies.
• Proven track record of leading and motivating multi disciplinary, geographically remote teams and operations across a number of locations.
• Commitment to Oxfam’s overall aims and policies and experience of promoting women’s rights and the interests of marginalized people in all aspects of Oxfam’s work.
• Knowledge or appreciation of Nigeria in terms of its political, economic and social trends plus a good understanding of the key development and humanitarian issues in the region.
• Ability to travel to remote programmatic sites within the country.

Desirabl:

• Experience in managing funded projects and proven ability to write proposals and reports to main humanitarian donors (i.e ECHO, DFID, OFDA, etc.)

Job Title: MEALSA Officer Location: Abuja, Nigeria Internal Job Grade: D1- national Contract type: 1 Year Fixed Term Job Family: Monitoring, Evaluation, Learning and Social Accountability (MEALSA) Reporting to: Programme Quality and Development Manager Staff reporting to this post: Matrix manage MEALSA functions in the field Job Purpose

• To ensure the implementation of a complete and coordinated MEALSA of the Oxfam response programme.
• The position holder will support the program teams and partners in Nigeria to define and implement a coordinated mechanism, based on the proposed Minimum MEALSA standards.
• S/he will facilitate capacity building process of partners and Oxfam staff on knowledge, skills and competencies necessary for effective MEALSA through training and coaching.

Key Responsibilities and Accountabilities MEALSA Systems Management & Program Support:

• Supports to develop and strengthen the participatory MEALSA system within the programme and ensure that the defined system incorporate the MEALSA principles and both international and Oxfam programme standards.
• Supports in timely implementation of monitoring framework and tools, to ensure quality and consistent information is available on programme performance and impact.
• Manages specific MEALSA processes, methodologies and tools (including indicator tracking through specific management information systems) and reporting.
• Supports with the review of MEALSA data quality, MEALSA reports, evaluations, baselines, surveys and leads improvement of MEALSA data quality and reporting from the field Participates in programme/project planning processes, particularly on logic of intervention (Develop logical frameworks and MEALSA plans), and contributes to ensuring adherence to Oxfam’s programme quality standards.
• Ensure the quality and timeliness of application of these instruments thereby ensuring donor compliance; supports external evaluations when required.
• Provides technical and specialist advice (on request and proactively) to the program team

Capacity Building for Partner and Oxfam Staff:

• Supports programme teams in establishing knowledge creation and sharing and learning loops, through for instance production of case studies, presentation of key results for monitoring and evaluation activities, and facilitation of learning and capitalisation workshops
• Contribute to enhancing the knowledge and skills of Staff and partners on planning, monitoring, evaluation and learning, as well as creating support for (the use of) these instruments and tools
• Facilitate key MEALSA learning events and processes; take initiatives to enable and ensure a strong on-going learning network across programs

Partner Management:

• Maintains effective partner grants and reports monitoring system, ensures adherence to Oxfam policies and procedures on partner management.
• Participates in regular meetings with partner organisations to fully understands the context and operating environment; ensures that the working relationship between them and Oxfam is positive, open and conducive to the successful achievement of agreed objectives

Educational, Experience & Competence

• Essential First degree or equivalent in Statistics, Economics, Business Administration, Research Methodology, Social Sciences, or other relevant qualification
• Minimum of 4 years “hands-on” working experience in designing learning, and monitoring systems; program work, including field experience and/or with institutional donors.
• Good knowledge and experience of learning, and capacity development/transfer in relation to managing donor grants or donor funded programmes.
• Critical focus on providing a superior service level to managers and colleagues and delivering agreed results within time and budget constraints and to expected standards.
• Good organisational and personal management skills, with ability to prioritise work issues to meet deadlines with minimal supervision and adjust to constantly changing situations while maintaining focus on delivery and follow-through.
• Well-developed conceptual, critical, and analytical thinking with the ability to convey complex information in a straightforward, interesting way, and influencing this to a wider audience.
• Excellent personal communication skills, in written and verbal English.
• Proven awareness of professional standards, trends and issues affecting this set of responsibilities, demonstrating continuous learning.
• Ability to represent Oxfam in a professional and competent manner with external individuals and organisations.
• Proven experience working with partner organisations and helping them develop their independent expertise and ability to deliver results, through effective capacity building and learning and development activities.
• Strong analytical skills and experience using a computerised information management system (Ms. Word, Excel, Statistical analysis software etc.)
• Tech savvy with a strong level of IT Expertise and use of mobile survey/field data collection tools (odk, KoBoToolbox, TaroWorks, GIS mapping, etc)
• Excellent in various statistical packages and softwares including SPSS, Stata, Excel, Access, and CSPRO etc
• Commitment to Oxfam’s overall aims and policies and experience of promoting women’s rights and the interests of marginalized people in all aspects of Oxfam’s work.
• Knowledge or appreciation of Nigeria in terms of its political, economic and social trends plus a good understanding of the key development and humanitarian issues in the region.

Desirable:

• Knowledge and / or experience of common Oxfam norms objects, standards and tools
• Good knowledge and awareness of issues related to Oxfam’s strategic objectives and theories of change.

Job Title: Business Support Manager Location: Abuja, Nigeria Internal Job Grade: B2, Global Contract type: 1 Year Fixed Term Job Family: Finance & Business Support Reporting to: Country Director Staff reporting to this post: Finance Managers, Supply & Logistics Manager & ICT Officer Annual Budget: The Oxfam Country Programme has a budget of over €40 million. Job Purpose

• This is a key role on the Leadership Team and will provide financial and risk management service to Oxfam Country Office in Nigeria by developing business intelligence that supports program decisions and performance management.
• The job holder will provide strategic overview and management of Finance, Procurement & Logistics and Information Communication & Technology; leading on business process re-engineering initiatives that will ensure appropriate integration with user departments.
• The job holder will reinforce value for money criteria in close cooperation with the program and management units.

Key Responsibilities and Accountabilities Performance Management & Business Intelligence:

• Steward performance management Lead business intelligence activities, performing proactive monitoring and analysis to drive strategic business decisions and continuous improvement activities
• Respond to informational requests from The Headquarters and the Regional Centre and be the main contact point for information for on all matters to do with programme support.

Financial Planning and Information Management:

• Lead the annual and periodical financial planning, budgeting, forecasting and reporting processes to ensure efficiency and compliance with all organisational standards of management and accountability.
• Monitor grants and ensure compliance with all donor reporting requirements, including proposals, budgets and donor reporting liaising with donors and partner organizations.
• Provide direct support to Programme Managers and/or budget holders on all matters of finance specifically budget preparation, monitoring, control and reporting with a view to ensuring good financial standards is met.
• Assume a strategic overview of financial management systems across all programme/projects, taking note of changing external and internal environment in financial and economic conditions.

Grant Management and Donor Reporting:

• Ensure that the Finance team provides proactive response to the Programme Team in:
  • Departmental planning and budgeting (inc departmental operating plans, budgets, and (re)forecasting and analysis);
  • Cost recovery through proactive and aggressive recharging of core costs and key positions to restricted donor funding
  • Contributes to proposal development (for Grants and Tenders) and leading the development of detailed internal cost models and external budget / pricing proposals together with the Supply and Logistics Manager.
  • Manage restricted funds (e.g. EU/ECHO, UNHCR, DFID, SIDA, USAID/OFDA etc) in collaboration with Funding Coordinator to ensure best practice for compliance and financial reporting as required.

Procurement & Logistics:

• Supports the Supply and Logistics Manager in design and implementation of effective supply chain and logistics management strategies working with the Country Director with respect to identifying required interventions, and the resolution of attendant issues.
• Support the team to embed organisational systems, standards and structures into logistics & procurement functions, including strategic advice, clarity on policy, procedures and ways of working.
• Exercise cost efficiency through ensuring framework agreements are in place, and be part of procurement committee.

Information Technology:

• Ensure that IT strategy not only incorporates developing effective business solutions and services with the underlying infrastructure but that it underpins the delivery of appropriate technology enabled solutions.
• Ensure continuous follow up to IT process and day-by-day operation that complies with Oxfam minimum standards and policies; promote best practise.

Risk Management:

• Conduct regular effective risk analysis (i.e. variance analysis, trends) and reviews for the office, ensuring proper financial and operational controls are in place.
• Oversee periodic sample check of country office and field offices documents to ensure that audit trails are in place
• Create strategies to mitigate financial and operational risk, working closely with Compliance Manager and Country Director
• Ensure compliance with Oxfam financial procedures and policies, including financial risk management, money laundering, value for money etc. and reduce risks associated with the programme around legality and compliance issues and alert the Country Director of any imminent risks.
• Leadership, Coordination and Capacity Building:
• Support a climate of continuous professional improvement in business support identifying key gaps and training opportunities for staff.
• Promote and shape the One Oxfam culture by facilitating spaces of participation and contribution across the various programs and support functions.

Educational, Experience & Competence Essential:

• Masters Degree in Accounting, Business Administration, Economics or closely related field i.e. in the areas of Project Management, Social Sciences or a combined professional qualification.
• Full professional qualification in accountancy (e.g. CA/ACCA/ACA/CIMA/CPA)
• Minimum of 10 years “hands-on” working experience in providing a whole range of financial services within a structured organisation, 5 years of which must be at strategic level in an INGO program work, including field experience and/or with institutional donors
• Proven ability to interpret financial procedures and standards and put them into practice and influence others in their implementation
• Experience managing humanitarian, campaign as well long term program budgets of over €40 million and reporting to relevant donors.
• Proven success of developing innovative solutions to resolve intricate problems that impact critical areas of an organisation’s work and ensuring the development of standards, procedures and practices to secure a stable and effective systems environment
• Ability to identify and plan for future needs; develop and disseminate best practices
• Critical focus on providing a superior service level to managers and colleagues and delivering agreed results within time and budget constraints and to expected standards
• Excellent communication skills (oral and written) and report writing skills
• Strong analytical skills and experience using a computerised information management system (Ms. Word, Excel, Accounting/Statistical analysis software etc.)
• Good leadership skills: experience of working in a supervisory position with a team structure
• Excellent interpersonal skills, able to work as part of a dispersed, multi-disciplined, multicultural team
• Well-developed conceptual, critical, and analytical thinking with the ability to convey complex information in a straightforward, interesting way, and influencing this to a wider audience
• Ability to represent Oxfam in a professional and competent manner with external individuals and organisations
• A high level of self-awareness, personal energy, stamina and flexibility.
• Proven experience as a team worker and demonstrably cooperative with members of other teams, responding quickly and accurately to queries and issues
• Commitment to Oxfam’s overall aims and policies and experience of promoting women’s rights and the interests of marginalized people in all aspects of Oxfam’s work
• Knowledge or appreciation of Nigeria in terms of its political, economic and social trends plus a good understanding of the key development and humanitarian issues in the region.

Desirable:

• Knowledge and / or experience of common Oxfam norms objects, standards and tools

Note: Please send your applications in the required format. All shortlisted candidates will be invited for assessment and interview. How to Apply Interested and qualified candidates should send their application letter and Curriculum vitae as one attachment to: [email protected] with applicant’s name and position title as file name and subject. Application Deadline: 2nd May, 2017.

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