Imo State Government Job Recruitment 2017 in a World Bank Assisted Project

Job Title: Operations Manager Location: Imo Key Duties and Responsibilities

• Supervising and coordinating the overall activities of the Operations Department
• Supervising the processing of applications seeking State Agency funding and technical/management support
• Ensuring the maintenance of records on all CUPs and Micro-projects on a continuous basis and passing on such
• Information to the M&E Department
• Ensure that requisite assistance is rendered to communities as at when required
• Liaising with relevant MDAs to provide technical and back-up support to Communities
• Consolidate annual work plans and budget of the Department
• Ensuring conduct of desk and field appraisals and forward reports to the Project Management Committee for review based on set criteria
• Provide overall supervision of formulation and implementation processes of CDPs and Micro-projects by CPMCs
• Provide quarterly and annual projection for CDP and Micro-project implementations

Minimum Qualifications and Experience

• A University Degree in Agriculture, Engineering, Extension Services, Social Sciences, Natural Sciences, Project Management and any other relevant Degree with at least twelve (12) years post qualification experience.
• Previous experience in Rural Development Projects or Extension Services shall be considered as additional advantage.
• Computer literacy is mandatory

Remuneration This post attracts remuneration commensurate with the model of entry and in accordance with the terms and conditions applicable in the Imo State Public Service. Job Title: Finance and Administration Manager Location: Imo Key Duties and Responsibilities

• Ensuring efficient running of the office and the maintenance of all office facilities
• Processing and paying all bill, salaries (etc) pertaining to the smooth running of the State Agency
• Processing anti managing all fund disbursements as well as ensuring proper documentation to facilitate the release of funds from funding agencies to Communities
• Liaising with banks, tax authorities, and other regulatory agencies on behalf of the State Agency
• Preparing monthly and quarterly reports on financial progress of Micro-projects and CDPs
• Preparing Quarterly Financial Management Reports (FMRs)
• Assisting the GM in the day to day running of the State Agency
• Maintaining schedules of personnel, welfare and other personnel functions
• Ensuring the proper recording of financial transactions of the Agency
• Generating adequate, reliable and timely financial reports for the GM and other departments
• Preparing annual budgets and work plans for the State Agency
• Reviewing financial transactions of communities in line with general guidelines issued by the State Agency FPSU and Funding Agencies, and making reports to the GM
• Offering training and capacity building in the areas of financial management, record keeping and other related matters to Communities

Minimum Qualifications and Experience

• A University Degree or membership of professional association such as ACA, ACCA or their equivalents or Higher National Diploma in Accounting or Banking and Finance with at least twelve (12) years post qualification experience.
• Computer literacy is mandatory

Remuneration This post attracts remuneration commensurate with the model of entry and in accordance with the terms and conditions applicable in the Imo State Public Service. Job Title: Account Clerk Location: Imo Slot: 2 Key Duties and Responsibilities

• Checking and passing of payment vouchers
• Keeping advance registers
• Rendering monthly returns on advances
• Maintaining vote books and unclaimed cheques/wages registeres and cash books and
• Rendering A.I.E and Bank reconciliation and handling routie correspondence

Minimum Qualifications and Experience

• Ordinary National Diploma/Diploma in Accountancy or Business Administration in a recognised institution.

Remuneration This post attracts remuneration commensurate with the model of entry and in accordance with the terms and conditions applicable in the Imo State Public Service. Job Title: Office Assistant Location: Imo Key Duties and Responsibilities

• Performing routine clerical duties, under supervision in correspondence registry or records registry
• Rendering routine returns in respect of staff and
• Maintaining file achieves

Minimum Qualifications and Experience

• GCE O/Level or WASC with at least five credits including English.

Remuneration This post attracts remuneration commensurate with the model of entry and in accordance with the terms and conditions applicable in the Imo State Public Service. Job Title: Driver Location: Imo Key Duties and Responsibilities

• Driving with care and caution the motor vehicle assigned to him
• Assisting in keeping an accurate and up to date log book
• Understanding and ensuring the correct tyre pressure the weight and the load carrying capacity of vehicles
• Working out vehicles performance figures and applying knowledge of purchase and
• Maintaining records of fuel and lubrication cosumption by vehicles

Minimum Qualifications and Experience

• First School Leaving Certificate, plus a valid class E driving license, and must be literate

Remuneration This post attracts remuneration commensurate with the model of entry and in accordance with the terms and conditions applicable in the Imo State Public Service. Job Title: Watchman Location: Imo Key Duties and Responsibilities

• Watching office building
• Opening and locking office gates

Minimum Qualifications and Experience

• A candidate who is mentally and physically fit and possess the ability to read and write

Remuneration This post attracts remuneration commensurate with the model of entry and in accordance with the terms and conditions applicable in the Imo State Public Service. Job Title: Secretary to the General Manager Location: Imo Key Duties and Responsibilities

• Moving files from officers tables
• Carrying and delivering letters articles and messages
• Opening, cleaning and closing offices

Minimum Qualifications and Experience

• A degree/H.N.D. in Secretarial Administration or equivalent
• Computer Skills- presentations, Internet and Microsoft office packages.
• She/He must have at least 7 years secretarial experience

Remuneration This post attracts remuneration commensurate with the model of entry and in accordance with the terms and conditions applicable in the Imo State Public Service. Job Title: Cleaner Location: Imo Key Duties and Responsibilities

• Cleaning offices, closets and office premises
• Performing general cleaning duties

Minimum Qualifications and Experience

• A candidate who is mentally and physically fit and possess the ability to read and write

Remuneration This post attracts remuneration commensurate with the model of entry and in accordance with the terms and conditions applicable in the Imo State Public Service. Job Title: Operations Officer Location: Imo Slot: 6 Key Duties and Responsibilities

• Sensitise and mobilise Communities on CSDP project objectives and activities as well as issues related to HIV/AIDS
• Facilitate Communities to undertake needs assessment arid prioritisation that are socially inclusive- and environmentally sustainable
• Facilitate Communities in the formulation of CDP in line with (b) above
• Build capacity of the CPMCS and LGRC Desk Officers as appropriate, through providing training in requisite areas e.g. Participatory Rural Appraisals (PRAs), Record and Book-keeping. Project Management Mainstreaming Gender, Environment and Natural Resources issues etc. as identified by the Project Officer- IEC &T
• Supervise the implementation of the COPs to ensure quality assurance
• Ensure timely replenishment of accounts of the CPMCs
• Collect, collate and forward to the M & E Department, Information/data on Micro- project activities in Communities.
• Submission of monthly, quarterly and annual departmental reports to M & E Department on schedule, through the Manager, Operations
• Set monthly and quarterly performance targets based on work plans.
• Submit regular reports to the Project Officer or relevant section for whose activity s/he is deployed at any point in time.
• Responsible to the Project Officer, Supervision

Minimum Qualifications and Experience

• A First Degree/HND in Engineering, Social Sciences, Biological and Natural Sciences, Business Administration, Accountancy or related fields with at least one (1) year post qualification experience in any area.
• Computer literacy and willingness to learn arid work extra -hours and on week-ends is a must.
• Applicants are not expected to be more than 35 years as at the time of recruitment and not above Grade level 9 if recruited from the Civil Service.

Remuneration This post attracts remuneration commensurate with the model of entry and in accordance with the terms and conditions applicable in the Imo State Public Service. Job Title: Dispatch Rider Location: Imo Key Duties and Responsibilities

• Moving files from officers tables
• Carrying and delivering letters articles and messages
• Opening, cleaning and closing offices

Minimum Qualifications and Experience

• A candidate who is mentally and physically fit and possess the ability to read and write

Remuneration This post attracts remuneration commensurate with the model of entry and in accordance with the terms and conditions applicable in the Imo State Public Service. Job Title: Project Officer - Monitoring and Evaluation Location: Imo Key Duties and Responsibilities

• Responsible for data collection, collation and analysis for field level activities
• Provide implementation assistance to M&E Manager.
• Compilation of Monthly, Quarterly and Annual reports.
• Monitor Progress towards attainment of targets and to adapt targets to realities.
• Provide an improved foundation for planning effective resource use.
• Identify unacceptably high cost interventions and operations.
• Provide record of events.
• Provide information base for future evaluations, maintain quality standards.
• Any other duty that may be assigned by the M&E Manager.

Minimum Qualifications and Experience

• At least a first degree in Social Sciences, Statistics, Natural Sciences, Rural Development and related fields, with at least 5 years post-qualification experience, part of which must, relate to Monitoring and Evaluation of Community based initiatives.
• Computer literacy is compulsory and experience in Community Driven Development (CDD) is an added advantage.

Remuneration This post attracts remuneration commensurate with the model of entry and in accordance with the terms and conditions applicable in the Imo State Public Service. Job Title: Project Officer - Procurement Location: Imo Key Duties and Responsibilities

• Be responsible for procurement at the SA including procurement planning design, implementation, management and training
• Be responsible for the preparation of bid documents (inclusive technical specifications) for the acquisition of goods/services;
• Serve as Secretary of all evaluation fund selection of consultants and suppliers within agreed processes;
• Effectively manage all contracts and ensure that deliveries (quality/quantity/time) are in line with contract provisions;
• Ensure appropriate sanctions are applied on defaulting constructor:
• Provide training on procurement and community contracting to Operations Officers.
• Provide assistance to financial officers on contractual disbursement
• Ensure that CPMCs adhere to procurement procedures and guideline;
• Prepare and submit procurement status reports on a quarterly basis its part of financial monitoring report;
• Prepare evaluation reports for all evaluation of goods and services;
• Maintain comprehensive procurement unit cost database to be used in preparing a Project Cost Document and provide up to date information on all procurement at the SA;
• Ensure that procurement plans are implemented as scheduled
• Provide training to the communities on community contracting; and
• Any other duties as may be assigned General Manager.

Qualifications and Experience

• At least a first degree in Business Administration, Engineering, Architecture, Marketing, Purchasing and Supply or related fields with at least 5 years post qualification experience part of which must relate to procurement in a foreign funded agency or state government due process office
• Computer literacy is compulsory and experience in community contracting is an added advantage

Remuneration This post attracts remuneration commensurate with the model of entry and in accordance with the terms and conditions applicable in the Imo State Public Service. Job Title: Assistant Project Accountant Location: Imo Key Duties and Responsibilities

• Assisting in preparing budget and work plan for the SA
• Assisting to maintain the SA assets database
• Assisting to prepare monthly/quarterly reports in accordance with accounting reporting requirements
• Managing and controlling inventory and stores of the agency

Qualifications and Experience

• A degree/HND in Accounting, Banking and Finance and/or their equivalents with at least 5 years post qualification experience.
• Membership of professional Association such as ICAN, ACA, ACCA, ANAN and knowledge of computer based accounting packages and experience in donor funded or rural development project audit will be an added advantage

Remuneration This post attracts remuneration commensurate with the model of entry and in accordance with the terms and conditions applicable in the Imo State Public Service. Job Title: Project Officer - Information, Education, Communication and Training (IEC&T) Location: Imo Key Duties and Responsibilities

• Supervise and carry out promotions and outreach programmes to create awareness of State Agency activities
• Facilitate the carrying out of advocacy for the CSOP at the State level through Information, Education and
• Communication (IEC) campaigns
• Ensure linkage with relevant Ministries/Agencies on integrating collective action and mobilisations of resources for Sectoral Development Plans
• Undertake regular skill-gap analysis of Project Staff Line Ministries, LGRC and CPM(s members and Identify requisite training to address them
• Supervise, in Liaison with relevant State Agency Staff and Line Ministries Staff all training delivery to CPMCs and IGRCs
• Prepare budget estimates and annual work plan for training, information, education and communication activities of the State Agency on advocacy, sensitisation, awareness and communications
• Be responsible for preparing periodic reports on progress in advocacy, mobilisation and awareness, measured against the targets of annual work plans and legal funding requirements (e.g. IDA/Donor requirements)
• Responsible for communication materials development
• Organise Learning Events for Stakeholders.
• Coordinate and facilitate CUD cross-learning events and information sharing among Stakeholders
• Monitoring and coordination of information, Education and communication activities
• Any other duties as may be assigned by Manager, Operations

Minimum Qualifications and Experience

• At least a First Degree in Social Sciences, Natural Resource Sciences, Rural/Environmental Development, Agricultural Extension with at least five (5) years post qualification experience, part of which must relate to training and social analysis, especially rural appraisals.
• Computer literacy is compulsory and experience in community level facilitation and mobilisation is an added advantage.

Remuneration This post attracts remuneration commensurate with the model of entry and in accordance with the terms and conditions applicable in the Imo State Public Service. Job Title: Administrative Officer Location: Imo Key Duties and Responsibilities

• Management of personnel matters
• Supervising clerical staff
• Maintaining and operating an open and secret registry
• Ensuring appropriate record keeping, filling and documentation of all agency mails and correspondence
• Managing all office utility services
• Maintaining office assets including vehicles, plants office premises etc

Qualifications and Experience

• First Degree or equivalent in Social Sciences and Humanities with at least five (5) years relevant post qualification experience.
• Knowledge of MS computer packages is essential.
• Experience in a personnel office management is necessary

Remuneration This post attracts remuneration commensurate with the model of entry and in accordance with the terms and conditions applicable in the Imo State Public Service. Job Title: Monitoring and Evaluation Manager Location: Imo Key Duties and Responsibilities

• Ensuring the maintenance of records of all types of data and information on SA activities.
• Overseeing the monitoring and evaluation department of SA and coordinating the activities of the MIS and M&E units
• Providing guidelines and guidance for the operations of the MIS and M&E units for them to meet the expectations of the SA
• Liasing with the LGRC and other departments of the SA for M&E purpose and working with the communities to ensure effective participatory monitoring and evaluation of CDPs and micro projects
• Consolidating annual budget and work plan for the department
• Designing field data collections and collation formats for the SA
• Develop terms of reference and provide guidance for all M&E studies
• Liasing with the operations and finance and administration departments to collect and collate data for tracking of key activities of the SA (budget performance, financial matters like costing/pricing of CSDP activities in the state, operations etc)
• Providing cumulative records analysis and statistics of activities over time to guide operations and provide information base for planning and future evaluation.

Qualifications and Experience

• A university degree in Agriculture, Statistics, Social Sciences, Engineering, Extension Services or Project Management, with at least twelve years post qualification experience.
• Knowledge of Computer analysis software is mandatory.
• Previous experience in project monitoring and evaluation shall he an added advantage.

Remuneration This post attracts remuneration commensurate with the model of entry and in accordance with the terms and conditions applicable in the Imo State Public Service. Job Title: Project Officer - Management and Information System Location: Imo Key Duties and Responsibilities

• Design and prepare CSDP Management Information System operational manual
• Assess the information needs for the various components of the SA
• Review alongside other project staff the data collection forms at the different stages of the micro projects cycle;
• Prepare technical specification for the procurement of necessary MIS hardware and software application;
• Monitor the operations of the MIS
• Upgrade hard and software maintenance
• Ensure MIS hard and software maintenance:
• Establish the working schedule and the Mis design
• Develop reports or formats using existing MIS data
• Develop and prepare the required documents using a friendly report generator;
• Any other duty as may be assigned by the M&E Manager.

Qualifications and Experience

• Degree or its equivalent in Electrical/Electronic Engineering, Information Management, Computer Science, Engineering and related fields.
• Five years post qualification experience, two of which must have been in the design, development and implementation of Databases and client - Server Software applications.
• Knowledge and experience with development tools.,client side rapid applications development and experience using friendly report generator would be an advantage.

Remuneration This post attracts remuneration commensurate with the model of entry and in accordance with the terms and conditions applicable in the Imo State Public Service. Job Title: Project Internal Auditor Location: Imo Key Duties and Responsibilities

• Preparation of quarterly Internal Audit report of the Agency
• Preparation of Audit programme for the year
• To review and monitor the disbursement of the Agency (SOE);
• To strengthen the Internal Control system of the project;
• To review all the authorizations, approvals, eligibility and documentation of expenditures.
• To review the financial transactions of the communities in line with Financial Procedures Manual.
• To undertake value for money audit of all projects activities,
• To inspect and monitor all Micro-projects in the communities.
• To carry out both compliance audit and non financial audit.
• Inspection and appraisal of the accounting system in operation at the establishment to ascertain its adequacy and effectiveness.
• Verifying the cash and other assets of the project.
• Examine that the reconciliation statement with the carried monthly/weekly Bank statement.
• Ensure that the system of internal check and internal control introduced for the prevention or early detection of fraud and loss of cash stores and other assets of the project is adequate
• Ensure that deposit register is maintained as provided in the FPM
• Check all postings of the assets purchased during the year to the assets ledger
• Ensure that every advances made is properly authorized
• Ascertain that the agreement for the advances is properly executed.
• To have unrestricted access to any project documents, files or minutes
• To prepare and ensure complement for the projects monitoring and evaluation system reports
• Any other duty(ies) assigned by the General Manager

Qualifications and Experience

• A University degree, Higher National Diploma in Accounting or Banking and Finance and a membership of professional association such as ACA, ACCA, ANAN or other equivalent with at least 5 years post qualification experience.

Remuneration This post attracts remuneration commensurate with the model of entry and in accordance with the terms and conditions applicable in the Imo State Public Service. Job Title: Project Officer - Supervision Location: Imo Key Duties and Responsibilities

• Responsible for supervising and coordinating the activities of operations officer
• Regular and timely liason with other project officer for deployment of operations officers for field level activities
• Assist in the provision of technical advice on all engineering works eg construction/rehabilitation of infrastructure, erosion control bands, feeder road construction etc.
• In close liason with relevant state ministries, departments agency(ies) ensure the adoption of state approved standard technical designs for social infrastructure
• Ensure compliance with state level technical specification/standards for all social infrastructure.
• Prepare budget and work plan for supervision of CDPs and micro projects contained therein.
• Provide guidance t operations officer designed to undertake supervision.
• Regularly submit month;y supervision reports to the managers operations and M&E
• Provide specific reports on supervision as may be requested by any of the managers and the general manager
• Assist in organizing training for line ministries, LGA, LGRC and operations officers in social infrastructure operations and maintenance
• Liase with the relevant state agency for certification for all social infrastructure at completion
• Directly responsible to the operations manager
• Any other duty(ies) assigned bt the Manager, Operations.

Qualifications and Experience

• At least a degree in Engineering, Architecture, Social and Natural Sciences, with at least, five (5) years experience in design and/or supervision of social infrastructure construction.
• Computer literacy is essential and experience in implementing Community level infrastructure is an added advantage.

Remuneration This post attracts remuneration commensurate with the model of entry and in accordance with the terms and conditions applicable in the Imo State Public Service. Job Title: Project Officer - Gender and Vulnerable Location: Imo Key Duties and Responsibilities

• Develop an action plan for mainstreaming vulnerable grouts and gender sensitive activities in the operation of the State Agency
• Facilitate the preparation processes of COP formulation at Community level;
• Assist project team to incorporate appropriate vulnerable groups (including gender) issues into project activities;
• Assist in organizing training for line ministries, LGA, LGRC and operations officer in mainstreaming vulnerable and gender issues in development activities.
• Liaise with the Desk Officers in line ministries to identify mechanism of incorporating vulnerable and gentler issues into their programmes;
• Identify and articulate opportunities the integrating social safety nets in project activities;
• Prepare a quarterly report highlighting emerging issues from project activities iris mainstreaming vulnerable group/gender issues in development activities:
• Provide input no the preparation of quarterly/annual and requisite reports of the operations department;
• Provide inputs to the costed yearly work programms for the operations department;
• Develop, maintain and disseminate a comprehensive knowledge base on vulnerable groap perspectives to promote staff awareness; -
• Maintain links with and update knowledge of other relevant agencies programs on mainstreaming vulnerable groups into development agenda
• Design strategies for the encouragement of the government and its agencies to be more supportive towards the cause of the vulnerable;
• Responsible to the Manager, Operations;
• Any other duties assigned by the Manager, Operations.

Qualifications and Experience

• At least a first degree in Social Sciences, Natural Resources Sciences, Rural Environmental Development, Agricultural Extension with at least 5 years post qualification experience part of which must have been spent in COD related areas
• Computer literacy experience in Gender/Vulnerable Mainstreaming and Safety nets will be an added advantage

Remuneration This post attracts remuneration commensurate with the model of entry and in accordance with the terms and conditions applicable in the Imo State Public Service. Note: Only shortlisted candidates shall be contacted

How to Apply Interested and qualified candidates should send their applications (signed and sealed) with valid email address and phone numbers which should be addressed and delivered to: Dr. Paschal C. Obi, The Principal Secretary to the Governor, Government House, Owerri, Imo State

Application Deadline: 5th June, 2017.