Recruitment at Boch Systems Company Limited for Executive Assistants
Boch Systems Company Limited (BOCH) is a leading
Systems Integration Company of choice. Our mission is to provide
professional and quality service delivery on information and
communication technology that are reliable, timely and cost effective;
to our esteemed clients through our highly
skilled and dedicated
workforce, partners and technology, returning value to our
stakeholders.
We are recruiting to fill the position below:
Job Title: Executive Assistant
Location: Lagos
Purpose of Role
- Reporting directly to the CEO, the Executive Assistant provides
executive support in a one-on-one working relationship. The Executive
Assistant serves as the primary point of contact for internal and
external constituencies on all matters pertaining to the Office of the
CEO.
- The Executive Assistant must be smart and enjoy working within a
rapidly expanding, entrepreneurial environment that is ambitious and
results-driven
- The Executive Assistant will have the ability to work
independently on projects, from conception to completion, and must be
able to work under pressure at times to handle a wide variety of
activities and confidential matters with discretion.
Responsibilities
- Completes a broad variety of administrative tasks for the CEO
including: managing an extremely active calendar of appointments;
completing expense reports; composing and preparing correspondence that
is sometimes confidential; arranging complex and detailed travel plans,
itineraries, and agendas; and compiling documents for travel-related
meetings.
- Plans, coordinates and ensures the CEO's schedule is followed
and respected. Provides "gatekeeper" and "gateway" role, creating
win-win situations for direct access to the CEO's time and office.
- Provides a bridge for smooth communication between the
President's office and internal departments; demonstrating leadership to
maintain credibility, trust and support with senior management staff.
- Works closely and effectively with the CEO to keep him well
informed of upcoming commitments and responsibilities, following up
appropriately. Acts as a "barometer," having a sense for the issues
taking place in the business environment and keeping the CEO updated.
- Successfully completes critical aspects of deliverables with a
hands-on approach, including drafting acknowledgement letters, personal
correspondence, and other tasks that facilitate the CEO's ability to
effectively lead the company.
- Communicates directly, and on behalf of the CEO with OEMs,
Partners and other stakeholders, on matters related to CEO's
initiatives.
- Researches, prioritizes, and follows up on incoming issues and
concerns addressed to the CEO, including those of a sensitive or
confidential nature. Determines appropriate course of action, referral,
or response.
- Prioritizes conflicting needs; handles matters expeditiously,
proactively, and follows-through on projects to successful completion,
often with deadline pressures.
- Follows up on contacts made by the CEO and supports the cultivation of ongoing relationships
Requirements
- Bachelor's Degree required
- Strong work tenure: 2 to 3 years of experience supporting C-Level Executives
- Proficient in use of Microsoft Office tools (Outlook, Word, Excel, and Power Point), and Social Media web platforms.
- Demonstrated proactive approaches to problem-solving with strong decision-making capability
- Emotional maturity
- Highly resourceful team-player, with the ability to also be extremely effective independently
- Proven ability to handle confidential information with
discretion, be adaptable to various competing demands, and demonstrate
the highest level of customer/client service and response
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
- Strong organizational skills that reflect ability to perform and
prioritize multiple tasks seamlessly with excellent attention to detail
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, OEMs and Partners
- Expert level written and verbal communication skills
- Forward looking thinker, who actively seeks opportunities and proposes solutions
Note: Only shortlisted candidates would be contacted.
How to Apply
Interested and qualified candidates should send their CV's to:
[email protected] using “Executive Assistant” as subject
Application Deadline: 2nd June, 2017.