Receptionist / Secretary / Cashier at African Union (AU)
The African Union (AU) is a continental body consisting of the 55 member states that make up the countries of the African Continent. It was officially launched in 2002 as a successor to the Organization of African Unity (OAU, 1963-1999). We are an Integrated, Prosperous and Peaceful Africa, driven by its own citizens and representing a dynamic force in the global arena.
We are recruiting to fill the position below:
Job Title: Receptionist / Secretary / Cashier (AfCFTA)
Requisition ID: 1484
Location: Accra, Ghana
Reports to: Directorate/Department
Directorate/Department : Administration and Human Resources Management
Division : Administration and Human Resources Management
Job Grade: GSA4
Contract Type: Regular
Purpose of Job
- To provide secretarial and clerical support services to the assigned supervisor or Department for its effective functioning.
Main Functions
- Provides support for the provision of logistical arrangements, activity implementation and provision of updates.
- Provide support for cash flow management mainly in petty cash
- Reception of guests, delegates and official
- Draft initial requests on provision and maintenance of office facilities and materials.
- Prepares documents for meetings
- Keeps diary of Director and informs him/her accordingly and timeously
- Receives and maintains proper correspondence at the Directorate
- Prompts action on correspondence and other routine matters
- Maintains good computer file naming procedures.
- Liaises effectively with internal and external stakeholders.
- Follow up meeting decisions and correspondence outcomes and ensure their implementation.
- Prepares draft routine office communication and assist in compiling data and information for reporting purposes.
- Contributes to the creation, improvement and maintenance of record and retrieval systems
Specific Responsibilities
- Receives guests/visitors/staff and provide them with basic information on relevant issues and procedures
- Reception of all official correspondences, newspapers and others and insure the right dispatching
- Manage the cash flow and the petty cash and report to the Finance Directorae
- Types and proof-read documents, reports, correspondences, messages, queries, as may be required by assigned supervisors
- Answers and screens telephone calls/E-mail messages and ensure follow up with supervisors and partners
- Keeps an up to date diary of appointments for supervisors and other senior staff of the division
- Keep equipment in use in good condition and report on defects for maintenance and other necessary action
- Provides day to day routine administrative supports to various work units of the assigned Department / Division / Units
- Performs reception services where required
- Drafts responses to routine correspondences for the signature of the supervisors
- Receives guests/visitors/staff and provide them with basic information on relevant issues and procedures
- Maintains a proper filing and records management system for all incoming and outgoing correspondences and documents
- Performs any other relevant duty/responsibility assigned
Academic Requirements and Relevant Experience
- Diploma in Administrative Services, Accounting Office Management, Secretarial and Clerical related studies with 3 years of relevant experience in Public Sector or international organization
- A Bachelor’s Degree in Administrative Services, Office Management, Secretarial and Clerical related studies with 2 years’ relevant experience in any Public Sector or international organization;
- Typing Speed: 50 words per minutes
Required Skills:
- Computer skills, including excellent word processing, proficiency with e-mail and internet applications experience in using programmes such as MS Word, Excel and Power Point
- Communication ability both orally and in writing
- Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and fluency in another AU language(s) is an added advantage.
- Planning and organizational skills
- Interpersonal skills
Leadership Competencies:
- Developing Others
- Flexibility
- Risk Awareness and Compliance.
Core Competencies:
- Teamwork and Collaboration
- Accountability awareness and Compliance
- Learning Orientation
- Communicating Clearly
Functional Competencies:
Job Knowledge Sharing:
- Task Focused
- Continuous Improvement Awareness
Languages:
- Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage
Tenure Of Appointment
- The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.
Gender Mainstreaming
- The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.
Remuneration
Indicative basic salary of US$ 12,834.00 (GSA4 Step1) per annum plus other related entitlements e.g. Post adjustment ( 57% of basic salary), Housing allowance US$ 16,813.44 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.
How to Apply
Interested and qualified candidates should:
Click here to apply
Application Deadline 12th December, 2022.
Note
- Only candidates who have met all the requirements of the post and have been selected for an interview will be contacted.
- Only applications registered online with a complete curriculum vitae (CV) attached will be considered.
- The Africa Union is an equal opportunity employer and female candidates are strongly encouraged to apply