Procurement Associate at Helen Keller International (HKI)

Helen Keller International (HKI), established in 1915, is an international non-governmental organization (NGO) dedicated to saving the sight and lives of the most vulnerable and disadvantaged. Headquartered in New York City, HKI currently conducts programs in 21 countries in Africa and Asia, as well as in the United States.

HKI implements integrated package of cost-effective interventions that are proven to improve maternal and child nutrition. HKI supports policies and programs on food fortification, vitamin A supplementation, infant and young child feeding, nutrition-sensitive agriculture, community-based management of acute malnutrition and prevention and treatment of neglected tropical diseases. At the core of HKI’s programs is advocacy and social behavior change communication to various stakeholders. HKI also undertakes cutting-edge research to influence policy decisions and inform program quality.

We are recruiting to fill the position below:

Job Title: Procurement Associate

Location: Ebonyi
Job Type: Full Time

Responsibilities

• The Procurement Associate will work under the direct supervision of the FAO with strong dotted line reporting to Senior Procurement and Logistics Officer to carry out the following key responsibilities:
• Procurement Compliance: Procure goods and services in strict adherence to Helen Keller's procurement policies and procedures, as well as donor compliance standards.
• Project Procurement Oversight: Support to oversee and monitor the execution of project procurement plans, employing Strategic Sourcing and Supplier Management strategies. Engage and follow up with relevant staff to ensure seamless project procurement within the state.

Specific Responsibilities:

• Support to develop and oversee timely procurement plans for projects, ensuring its effective execution. This includes managing processes such as receiving requisitions, organizing RFQs, and handling quotations, bids, and proposals while fully adhering to procurement policies and procedures.
• Manage and supervise sourcing processes, including evaluation, contracting, contract management, legal considerations, payment conditions, performance assessment, and risk analysis.
• Secure the requisite approvals in accordance with established procurement policies and procedures.
• Efficiently procure goods and services, consistently striving to surpass compliance standards while seeking optimal value for resources.
• Maintain copies of procurement-related documents and ensure proper filing procedures are adhered to.
• 1Generate monthly procurement and contract reports for the project.
• Act as the point of contact for the filing and retrieval of procurement documents.
• Continuously monitor requisitions to ensure adherence to proper procedures and policy enforcement.
• Ensure strict compliance with organizational and donor policies.
• Record minutes and coordinate the agenda and meetings of the Procurement Evaluation Committee.
• Maintain professional contact with vendors to ensure punctual deliveries.
• Liaise with requestors to guarantee proper delivery, including conducting technical pre-delivery inspections as needed.
• Issue purchase orders promptly, liaising with vendors and internal stakeholders to confirm orders.
• Undertake any other duties as assigned.

Success Factor:

• The successful Procurement Associate possesses the ability to learn quickly, exercise sound judgment, take initiative, maintain excellent organizational skills, adhere to procedures and deadlines, and pay meticulous attention to detail.
• She/he upholds high professional work ethics, collaborates effectively with diverse individuals, and ensures compliance with Helen Keller and donor policies.
• She/he also demonstrates proactivity, creative problem-solving, and a strong commitment to teamwork.

Qualifications

• University Degree in purchasing or a related field.
• 2 years’ experience in procurement. 
• Ability to work under pressure.
• Ability to work independently, take initiative, and ability to meet deadlines with attention to detail and quality. 
• English fluency including business terminology required. 
• Demonstrated intermediate computer skills in Microsoft Office Suite applications.
• Planning and scheduling skills.
• Experience in a USG or donor-funded project or NGO preferred. 
• Excellent interpersonal skills; demonstrated ability to interact professionally with a culturally diverse staff, clients, and consultants. 

How to Apply
Interested and qualified candidates should send their CV to: [email protected] using the job title as the subject of the email.