Personal Assistant Job Vacancy at Bradfield Consulting, June 18th 2015
Bradfield Consulting is
currently looking to fill the role of a Personal Assistant to Managing
Director. The PA will provide an efficient and responsive
administrative, organizational, and logistical service to the MD;
helping to manage and priorities time.
The Personal Assistant will be
able to demonstrate the ability to effectively plan and organise
workload and the initiative to resolve issues quickly in an appropriate
manner.
Job Title: Personal Assistant to Managing Director
RESPONSIBILITIES
- To filter incoming mail: sorting, redirecting and taking action as appropriate
- Ensure busy diary commitments, papers and travel arrangements are
managed effectively, including producing a daily folder with diary,
necessary papers etc. and troubleshooting problems.
- Filter general information, queries, phone calls and invitations to
the MD by redirecting or taking forward such contact as appropriate.
- Maintaining all personal and professional files, ensuring that a comprehensive filing system is in place
- Handle and coordinate personal and family logistics, operations and schedules.
- Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
- Coordinate travel and accommodation requirements in connection with
others and ensure arrangements in place for the MD match his
requirements.
SKILLS AND COMPETENCIES
Planning and Organisation
- Ability to prioritise administrative duties, organise and work for
self and MD in an environment with multiple and conflicting demands
- Ability to complete work within set times
- Quality of work and attention to detail
- Performs work at a high level of competence, demonstrating sound grammatical skills and a strong attention to detail
- Flexible and mature approach with ability to work unsupervised
- Integrity and maintaining confidentiality
- Able to maintain confidentiality of all
- organisation and personal information
- Possess and follow professional standards and principles within the workplace at all times
IT Skills
- High-level knowledge of MS Outlook Word, Excel & PowerPoint
- Fast and accurate keyboard skills
Communication Skills
- Effective verbal communication skills
- Prepares a variety of written communication, including emails, letters, request and formal correspondence.
Client Relationship Skills
- Able to establish strong working relationships with internal and external stakeholders
Adaptability
- Able to remain effective when faced with changing tasks, responsibilities or people
- Ability to work as part of a team, but can also work autonomously
and proactively, displaying initiative and problem-solving skills
EDUCATION AND EXPERIENCE
- Minimum of a 2nd Class degree in a relevant course
- Membership of Professional Organization will be an added advantage.
- Minimum of 4 years experience in a medium sized organisation
- Masters Degree will be an added advantage
How to Apply
Apply via:
https://bradfieldconsulting.has-jobs.co.uk/personal-assistant-to-managing-director-lagos/48055/0