Personal Assistant at Saphire Degrees

Saphire Degrees - We are a pan-African electricity company specializing in the generation of solar energy, with a focus on medium-scale solar systems (20 kWp to 2 MWp). Unlike many other international solar companies, we have built a strong local team of engineers and technicians offering a fully integrated solution from design, to installation and maintenance. Company is headquartered in Lagos Nigeria with a branch office in Accra Ghana.

We are recruiting to fill the position below:   Job Title: Personal Assistant Location: Lagos

Job Objectives

• He / She must have a comfort level of applying a high degree of independent judgment, initiative and knowledge to resolve complex challenges within the business context.
• The ideal candidate will have a proven track record of success, strong attention to detail and organization skills, excellent verbal and written communication skills and a commitment to teamwork.
• The Executive Assistant will provide high-quality executive support to two top Executives.

Job Responsibilities

• Assist with organize meetings and / or special events including annual Christmas parties, Meetings, etc. Arrange for catering, locations, distribution of information with respect to the event and any gifts or handouts for the event.
• Develop and maintain well organized filing system that permits easy reference and rapid retrieval of information.
• Prepare agenda for meetings, meeting materials and track / report meeting action items.
• Compose, aggregate, edit, proofread correspondence, reports and other documents for the CEO and other staff;
• Manage and accomplish independent projects;
• Assist the CEOs with meetings using state-of-the art technology such as Ms-outlook, video conferencing, conference calls, smart boards and other.
• Copy, fax, mail, email and distribute materials.
• Key Tasks Maintain and manage daily schedule;
• Establish, maintain and update filing system;
• Act as liaison between the Executives and staff, volunteer leaders, members, vendors and others;
• In the absence of the CEOs, receive and respond to phone calls;
• Make travel arrangements and complete expense reports for CEOs;
• Provide accurate word-processing support by composing and/or editing a variety of documents. This includes many highly confidential correspondence, memoranda, contracts and proposals.

Qualifications, Knowledge & Experience

• Customer savvy, exhibits good judgment, good common sense;
• Proficient computer and software skills including formatting, Outlook, Word, Excel, Access, PowerPoint, Windows);
• Experience with day-to-day use of email, PDA, electronic calendar, voice mail and other technologies to assist with effective and efficient management of the Executives office and the overall operations;
• Demonstrated ability to manage multiple projects and work well under deadline pressure;
• Demonstrated ability to anticipate and initiate administrative support needs of the CEOs and other staff.
• Willingness to travel and work occasional weekends
• Educational qualification is a minimum of a Bachelor's degree in any field.
• 5-7 years administrative support experience for senior management of an organization;
• Demonstrated detail oriented organizational skills;
• Excellent oral communications skills; including telephone communications skills;
• Excellent written communications skills; including editing;
• Exceptional internal and external interpersonal communications skills;

Person Requirements

• Confidentiality
• Flexibility
• Teachable and willing to learn
• Time management
• Strong verbal and written communication skills
• Information gathering and information monitoring skills
• Attention to detail and accuracy
• Good Initiative and Result oriented
• Communication & Interfaces Project Operations, Clients, Contractors, Vendors External bodies
• Team work & cooperation
• Presentation skills
• Attention to detail
• Schedule coordination
• Problem analysis and problem solving skills
• Analytical skills organizational and planning skills
• Judgment and decision-making ability

 

How to Apply Interested and qualified candidates should send their Applications to: [email protected] using the "Job title" as subject of the email.