Ongoing recruitment at Health Initiatives for Safety and Stability in Africa (HIFASS), September 2019

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Health Initiatives for Safety and Stability in Africa (HIFASS), is a non-profit organization registered in 2007 in Nigeria with a core objective of expanding quality health care and treatment in Africa. Our vision is enhancing healthier and safer communities, while our mission is to collaborate with partners to promote comprehensive and sustainable interventions for public health, support military medicine and health diplomacy for peace, stability and development of communities. Over the years HIFASS has provided manpower and associated technical support to PEPFAR, Research activities, USAID and World Bank funded projects in Nigeria and further more played a role in the management of personnel services. HIFASS is therefore seeking the employment of the positions below to support the existing government health systems with necessary equipment, materials and infrastructure to improve healthcare provisions to refugees and host communities in Taraba State:     Job Title: Project Manager Location: Taraba Field Operations Job Type: 3 months Report's To: Program Head- HQ Work Hours: full-time 40 hours/week Basic Function

• The Incumbent will provide technical and programmatic leadership and support to implement high quality care and support activities for the Refugees.
• S/he will also ensure proper management and timely implementation of the UNHCR funded assistance project as per the required standards.
• Collaborating and liaising with key stakeholders to ensure adequate and timely project briefs and reporting is done.
• The Incumbent will facilitate and monitor the delivery of primary health care services including reproductive health and HIV/AIDS services to refugees.

Major Responsibilities

• Oversee the project implementation for the Health and Assistance to Refugee project in Taraba State.
• Support the government health services to develop policies and standard operating procedures such as infection control, waste management etc. to improve health care services.
• Responsible to ensure that all interventions meet acceptable HIFASS standards.
• Supervise all HIFASS project staff in Taraba State.
• Develop sustainable capacity building plans to strengthen government health systems in and around the refugee host local government areas to enable them provide better services to refugees and host communities.
• Collaborate with office of State Primary Health Care Board, LGA councils, Ministry of Health, Ministry of Women Affairs and Ministry of Sustainable Development and Social Welfare;
• Ensure the core Project Documents (Project Partnership Agreement and Budget) are strictly adhered to and updated to reflect the project progression;
• Manage and continuously monitor the project budget and ensure timely procurement and expenditure is maintained to avoid under or over spending;
• Ensure that the required and budgeted project volunteers are recruited in timely manner, and trained for the job in close collaboration with HIFASS HR;
• Represent HIFASS at relevant inter-agency coordination and donor meetings;
• Manage all aspects of the project (human resources, finance, logistics, security, reporting etc) in the most efficient and effective manner;
• Perform any other related duties as assigned.

Required Qualifications/experience, Knowledge, Skills and Abilities

• Degree in Health Sciences, Social Sciences, Humanities, Development Studies or Economic Development. Higher/Master degree in social sciences, humanities, development studies or economic development will be added advantage;
• At least 7 years professional experience in the humanitarian or development sector;
• Excellent knowledge of the project management cycle and experience managing complex projects;
• Previous experience working in the Humanitarian context (Health and nutrition);
• Ability to communicate technical information in an easy to understand, informative and collaborative manner;
• Good knowledge of the Core Humanitarian Standards, UN/UNHCR IASC policy or other accountability measures/standards;
• High integrity and willingness to conduct her/himself transparently and open to scrutiny;
• Knowledge of local institutions.
• Excellent working knowledge of English and able to communicate in any of the local languages in Taraba State.

      Job Title: Office/Front Desk Assistant Location: Taraba Field Operations Job Type: 3 months Reports To: Program Manager Work Hours: full-time 40 hours/week Basic Function

• The Office/Front Desk Assistant will provide general office support with a variety of clerical activities and related task, under the supervision of the Finance and Admin Officer.

Major Responsibilities

• Maintains security by following procedures, monitoring visitor’s logbook and issuing visitor badges/tags and pass.
• Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries, re-direct calls as appropriate and take adequate messages when required
• Assist managers to maintain programme/office calendar
• Assist in scheduling and arranging for meetings and conferences to include agenda, attendance and venue management.
• Management of Closed User Group (CUG) services for the organization (including monthly payment of access charges and activation for new staff).
• Receipt and dispatch of letters for the organization, receipt and direction of visitors within the organization, direct the caller to the appropriate associate.
• Assist in gathering a variety of presentation material for use in meetings, training sessions, or for publication.
• Manage e-mail correspondences as necessary.
• Ensure that the reception area is kept neat and tidy so as to maintain the good image of the organization.
• Perform other duties as assigned.

Minimum Requirements

• OND/NCE or higher qualification
• A Secretarial Certification will be an added advantage.
• 2 years in related working experience in Administrative and Secretarial duties
• Proficiency in MS Office Suite, particularly Word, Excel and PowerPoint.
• Thorough understanding of monitoring visitors’ access
• Good knowledge of administrative and clerical procedures
• Good oral and communication skills
• Ability to communicate in the local languages will be an added advantage.

      Job Title: Health Assistant Location: Taraba Field Operations Job Type: 3 months Reports To: Health Officer Work Hours: full-time 40 hours/week Basic Function

• Assist the Health Officer in providing technical assistance to improve the delivery and quality of general health interventions to ensure effective contribution to the project performance.

Major Responsibilities

• Promote basic health education for persons of concern and train Health Outreach volunteers.
• Ensure strong linkages among health, nutrition, food security and HIV with protection and human rights.
• Improve coordination among partners and participate in capacity building efforts.
• Use community-based approaches, including clear involvement of persons of concern in the public health and nutritional programmes.
• Prepare reports, share information and convene meetings on referral care.
• Perform other related duties as required.

Required Qualifications/Experience, Knowledge, Skills and Abilities

• Degree in Nursing/Public Health/Environmental Sciences or related field.
• Minimum 2-3 years of relevant professional experience
• Strong IT skills and familiarity with Microsoft Office applications.
• Experience with Health Information Systems and statistical software.
• Knowledge of local institutions.
• Excellent working knowledge of English and the local language.

      Job Title: Health Officer Location: Taraba State Field Operations Job Type: 3 months Reports To: Program Manager Work Hours: full-time 40 hours/week Basic Function

• Oversees strategic health & referral processes, coordinates responsive escorted referrals, and builds capacity of households on nutrition.
• Carry out continuous assessment and evaluation using participatory, rights and community-based approaches, which will inform health programming and ensure that UNHCR meets its commitments to accountability to persons of concern.

Major Responsibilities

• Ensure UNHCR health care referral/SOPs are up to date and modified when needed, dissemination and training to various partners.
• Improve the referral pathway between primary and secondary health care level.
• Advocate for public health promotion/awareness and sensitization in the refugee locations and host communities.
• Facilitate sector coordination meetings led by the health departments.
• Ensure refugees are well aware of referral system by mass information.
• Provide accurate data and analysis on the primary health care services with detailed analysis of maternal and neonatal mortality.
• Highlight breaches of quality of care and access issues.
• Review complex cases with UNHCR focal public heath staff if needed including timely response, referral, follow up, data entry and filing notes for the file (NFF).
• Maintain limited capacity (medical consumables and personnel) to respond to emergency medical cases.
• Build Capacity of refugees and host communities to respond to medical emergencies.
• Provide sensitization/awareness in refugee settlements and host communities on Sexual, Reproductive, Maternal, New-born and Child Health (SRMNCH)/HIV/AIDS services.
• Perform other related duties as required.

Required Qualifications/Experience, Knowledge, Skills and Abilities

• Degree in Nursing/Public Health/Environmental Sciences or related field. (Master's in a related field will be an added advantage);
• Minimum 4 years of relevant professional experience
• Strong IT skills and familiarity with Microsoft Office applications.
• Experience with Health Information Systems and statistical software.
• Knowledge of local institutions.
• Excellent working knowledge of English and local language.

      Job Title: Finance and Admin Officer Location: Taraba Reports To: Program Manager Field Operations Job Type: 3 Months Work Hours: full-time 40 hours/week Basic Function

• The Finance and Admin Officer will apply the basic accounting principles, knowledge, and techniques to assist with the processing of financial transactions, analyse account and budget variances, and perform routine accounting activities in accordance with established procedures.

Major Responsibilities

• Verify budget and accounting data regarding program activities by checking files/agreement, monitoring financial expenditures and estimating projections/cash flows;
• Maintain accurate financial record and provide weekly, monthly, bi-monthly etc relevant reports for target audience that support transparency of financial records;
• Perform timely and efficient processing of expense claims, invoices, payment vouchers, travel advances, cash payments/cheques, vendor payments and monthly recurrent expenditure including payroll costs and deductions;

Managing Petty cash as below:

• Reimbursing expenses falling under petty cash
• Timely requisitioning of petty cash at field level.
• Ensuring completeness of all petty cash vouchers: proper recording & back up, complete approval by relevant officers, continuous referencing and accuracy of the figures.
• Manage Program payments and advances in the field office as below:
• Receiving advances from Head Office & making payments as requested and approved.
• Follow up with Staff on due advances for retirement.
• Manage advance retirement in a timely manner.
• Verification for completeness of all retirement returns: arithmetical accuracy, stamping paid, complete approvals, full recording and back up on the returns.
• Timely banking of cash refunds for monies received at field level and communicating to Head Office.
• Maintain well updated & accessible Finance files at field level sent through to Head Office (retirement returns, petty cash, cash & bank reconciliations, monthly expense report & any other correspondence finance information)to ensure proper control of supporting documents for payments and financial reports.;
• Liaise with other functional units that work closely with the Finance Unit on relevant issues and prompt resolution of finance related queries with Staff & Vendors;
• Maintain efficient and timely archiving system of physical and electronic financial information with supporting documents and safely accounting for them;
• Carry out banking transactions and recording of daily lodgements and withdrawals;
• Perform any other related tasks as required.

Required Qualifications/Experience, Knowledge, Skills and Abilities

• Bachelor Degree in Finance, Accounting and other recognized equivalent or related fields; Minimum 4 years job experience relevant to the function;
• Strong computer skills (preferably knowledge of Spreadsheet and Database software);
• Excellent communication skills (oral and written);
• Knowledge in UN Financial Rules and Regulations as well as Audit and financial management is required;
• Experience with QuickBooks Accounting Solution Software will be an added advantage.
• Knowledge of local institutions.
• Excellent working knowledge of English and the local language.

      Job Title: Security Liaison Assistant Location: Taraba Field Operations Job Type: 3 months Report’s To: Program Manager Work Hours: full-time 40 hours/week Basic Function

• The Incumbent Provides strategic advice and safety leadership to help handle security risks and maintain continuity of operations.
• The Security Liaison Assistant (SLA) is also responsible for developing and maintaining relationships with all of HIFASS’s Implementing Partner’s (IPs) in Taraba State in regards to security related issues.
• The incumbent assists in the day-to-day management and coordination of Public Protection Forces (PPF) issues for HIFASS projects in various Local Government Areas.

Major Responsibilities

• To develop Safety and Security plan and support property management.
• Assists Safety and Security Officers (SSOs) by participating in technical reviews of UNHCR security plans and making suggestions for improvement when necessary.
• Advises the office to ensure appropriate control and disposal procedures for sensitive and controlled security equipment and documents.
• Advise and support the Representative or Head of Office in managing staff safety and security of HIFASS-UNHCR staff, partners, operations, premises and refugees or persons of concern.
• Tracks UNCHR locations and operations as well as incidents and events that could affect the security situation of staff.
• Receives and consolidates all incident reports as they are provided by IPs and other sources and maintains a database cataloging all critical incidents by date, type and provincial location.
• Undertake periodic security assessments in close co-operation with UNHCR senior staff members and interagency partners, analyzing security factors and levels of risk related to UNHCR activities and programmes.
• Conducts independent information analysis and evaluates all information as it relates to political, economic, social, technical, or military conditions.
• May conduct travel to LGAs and ground assets to core sites across Taraba to assess HIFASS IP safety and security requirements.
• Perform other duties as required.

Required Qualifications/Experience, Knowledge, Skills and Abilities

• University Degree with a focus on Security Management and/or related disciplines (business administration, political/social science, international relations, military or police academy degree or training will be an added advantage. (at Officer Level).
• Minimum of 4 years of relevant professional experience
• Knowledge of Hostile Environment Awareness Training (HEAT) principles, UNDSS basic/advance security of the field protocols will be an added advantage,
• Excellent knowledge of safety and security auditing and security apparatus/gadgets.
• Good computer skills;
• Excellent knowledge of English and good working knowledge of any the local language.

      Job Title: Program Officer, Monitoring and Evaluation Location: Taraba Report's To: Program Manager Field Operations Job Type: 3 months Work Hours: full-time 40 hours/week Basic Function

• The Program Officer,M&E is responsible for technical content of service delivery encompassing Health & Nutritional services in the technical area.
• Also responsible for SI aspects of the activity, including monitoring, evaluation, analytics, and reporting of performance and results.

Major Responsibilities

• H/She will provide support and ensure excellent execution of activities within planned timelines and scope, and with high quality in line with UNHCR’s programming polices and guidelines in the field office;
• H/She will be involved in overseeing the operational aspects and logistics related to execution of project activities;
• He/she will ensure the collection, management, analyses, and sharing of documents, data and materials to the right personnel, workers, and stakeholders;
• Ensure that project activities are implemented to meet the objectives of the Project Partnership Agreements (PPAs) in the field office;
• Assist in developing contingency plans and adjusting programming to respond to new and emerging operational challenges for the regions;
• Assist in developing work plan and project reports in compliance with UNHCR’s global and regional priorities;
• Ensure that HIFASS and partner staff are familiar with UNHCR’s programme policies and guidelines;
• Undertake field visits to evaluate and improve the planning, programming, implementation and monitoring of UNHCR programming;
• Apply UNHCR’s corporate RBM tools to record data, assess the technical soundness of the operation and generate data for evidence-based decisions at the country-level;
• Assist in monitoring compliance to the organization’s resource allocation framework, providing support and taking corrective action where required;
• Perform any other related duties as assigned.

Required Qualifications/Experience, Knowledge, Skills and Abilities

• Degree in Public Health, Nursing and Science, or related field. (Master's in a related field will be an added advantage);
• At least 4 years professional experience in the humanitarian or development sector;
• Empowering and Building Trust;
• Ability to manage resources;
• Analytical thinking;
• Planning and organizing;
• Political awareness.
• Knowledge of local institutions.
• Excellent working knowledge of English and the local language.

      Job Title: Driver/Logistic Assistant Location: Taraba Field Operations Job Type: 3 months Reports To: Finance and Admin Officer Work Hours: full-time 40 hours/week Basic Function

• The incumbent serves as driver and logistics assistant for official activities.
• Carefully and responsibly drive official vehicle to and from various locations within Nigeria.
• S/he will provide daily preventive maintenance and routine check of official vehicles.
• Reports defects and malfunctions to the supervisor.
• Monitor expiration and renewal of driver’s and vehicle license.
• Ensures passengers fasten seat belts at all times.

Major Responsibilities

• Complete daily check list for the Project vehicles;
• Prepare monthly report on vehicle’s performance;
• Provide office logistics assistant for the project when necessary;
• Log all movements in the mileage log book and ensure passengers sign off on arrival;
• Ensure prompt services and maintenance of the project vehicle before due date;
• Perform all other duties as assigned by the supervisor.

Required Qualifications/Experience, Knowledge, Skills and Abilities

• SSCE/ OND/B.Sc, and Trade Test Certificate.
• Minimum of 2-3 years driving experience;
• Must possess valid professional driver’s license;
• Evidence of post primary education and training in security, Defensive driving, vehicle operation/maintenance is required;
• General knowledge and familiarity of the Nigerian national road network;
• Experience in similar position with a multilateral organization (e.g. UN agencies).
• Excellent knowledge of English and good working knowledge of any the local language.

      Job Title: Janitor Location: Taraba Field Operations Job Type: 3 months Reports To: Finance and Admin Officer Work Hours: full-time 40 hours/week Basic Function

• The janitor must be detail-oriented, flexible and willing to take on non-routine cleaning and special projects as the need arises.
• The Janitor will be responsible for cleaning and sanitizing offices, meeting rooms, bathrooms, kitchen and dining room and public areas.

Major Responsibilities

• Perform general clean-up of all areas of the building as directed
• Manage routine upkeep of exterior areas, green space and parking lot
• Complete non-routine cleaning according to specified job orders
• Remove garbage and recycling daily and prepare bins for weekly pick-up Handle emergency cleaning and upkeep requests
• Ensure rooms are maintained and fully equipped.

Required Qualifications/Experience, Knowledge, Skills and Abilities

• High School Diploma/GED required
• 2 years janitorial experience
• Willingness to work early morning or late night shifts
• Ability to work well under minimal supervision
• Capacity to take direction
• Strong attention to detail
• Physically capable of lifting and moving objects.

    How to Apply Interested and qualified candidates should send their Cover Letter and CV to "The Human Resources Manager (HIFASS)" via: [email protected] specifying the "Job Title" on the Subject of the mail. Note

• Candidates must be resident or ready to relocate to Taraba State.
• Kindly attach additional certificates that support or address the requirements listed for the position in one PDF format, Cover Letter and CV together in one Word format. Only shortlisted candidates will be contacted for an interview in Abuja.

  Application Deadline  1st October, 2019.

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