New Job Openings at West African Power Pool

⏲ Feb 26, 2018, 7:12 PM
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The West African Power Pool (WAPP) is a Specialized Agency of the Economic Community of West African States, (ECOWAS) established by the Authority of Head of States and Governments of ECOWAS Member States to ensure the integration of the national power system operations into a unified regional electricity supply at affordable costs, over the medium to long term. This aims to encourage industrialisation, improve Health and Education, Reduce Poverty, Create Employment Opportunities, etc. The Headquarters of the WAPP General Secretariat is based in Cotonou, Republic of Benin. The WAPP Secretariat, in view of achieving its global Vision, intends to increase its staffing by filling the vacant position below in Cotonou, Benin: Job Title: Procurement Officer Location: Cotonou, Benin Department: Office of Secretary General Reports to: Office of Secretary General Subordinates: n/a Job Summary

Procurement officer is responsible for planning, managing and implementing procurement procedures and processes in the acquisition of goods, works and services of overall WAPP needs.
He/She should manage the related activities in collaboration with WAPP Procurement Committee and in conformity with the provisions of WAPP Tender Code, Manual of Procurement procedures and donor’s procurement guidelines.

Essential Duties

Prepare and follow-up for approval procurement plans for WAPP Secretariat and WAPP projects financed by Donors
Update regularly approved procurement plans
Update periodically the Tender Code and Manual of Procurement procedures
Plan, implement and manage all procurement and contractual aspects of goods, works, consulting and no consulting services for the WAPP Secretariat.
Advise requisitioning units and recipient units on the full range of procurement issues, providing support and guidance at all stages of the procurement cycle.
Prepare and or review bidding documents and request for proposals documents,
Prepare/oversee preparation and distribution of invitations to tender and manage/conduct all aspects of bid/proposal evaluations in consultation with the WAPP Procurement Committee.
Propose procurement guidance notes to Procurement Committee
Establish and maintain work program and schedule for ongoing contracts and newly-planned ones.
Participate in negotiations involving WAPP Procurement Committee, prepare procurement orders, and seek approval of authorised officials, and if applicable, prepare submissions to the Procurement Committee for review and subsequent approval by the authorised official.
Conduct market research to keep abreast of market developments, research and analyse statistical data and market reports on the world commodity situation, production patterns and availability of goods and services.
Identify new technologies, and products/services, evaluate and recommend potential supply sources and participate in the incorporation of research results into the procurement program;
Oversee adherence to contractual agreements, recommend amendments and extensions of procurement contracts, and advise concerned parties on contractual rights and obligations;
Maintain a complete and systematic set of records of day-to-day procurement transactions and procurement archives,
Maintain a register of local suppliers and update it periodically
Prepare a variety of procurement-related documents, contracts, communications, guidelines, instructions, etc.
Provide guidance to, and may supervise, new/junior staff
Keep track of orders and determine causes of any delays
Answer any questions or clarifications from suppliers, and resolve any problems
Reconcile purchase orders with the shipments, ensuring that they match
Notify vendors when invoices are not received, and verify that the bills concur with purchase orders
Oversee inventory control system, maintaining inventory spreadsheet and placing orders when materials on hand are insufficient
Handle procurement issues as procurement focal point of the WAPP with donors
Participate in procurement supervision and audits/review missions
Prepare procurement reports.
Conduct regular training to WAPP staff to enhance their capacity.

Minimum Qualifications / Skills and Knowledge Required Education:

Advanced university degree (Master's degree or equivalent) in Business Administration, Public Administration, Commerce, Engineering, Law or other related field.. Certification in procurement is desirable.

Years Experience:

A minimum of seven years of progressively responsible experience in procurement and administration in public sector, of which at least three years should be directly related to firsthand procurement and/or contracting experience at the international level.
Demonstrated sound understanding of the challenges in public procurement and project development projetcs funded by donors.
Familiar with International Financial Institutions procurement procedures (World Bank, EIB, AfDB, IBD, etc.)
Experience in an energy sector organization or energy projects a plus
Demonstrated experience in word processing and spreadsheet software
Strong oral and written communications skills with a proven ability to convey information clearly and concisely
Ability to coordinate cross-departmental efforts to achieve common goals on time
Strong organizational skills with the ability to prioritize work load, handle multiple tasks simultaneously and attend to detail
Demonstrated integrity, objectivity, and confidentiality

Language:

Fluent in English/ French and working knowledge of the other

Job Title: Budget Officer Location: Cotonou, Benin Department: Finance & Administration Reports to: Director, Administration & Finance Subordinates: Accounting Assistant, Accounting Clerk / Bookkeeper Job Summary

Lead the drafting of annual budgets, coordinating the inputs of other Departments; and work with Director, A & F to secure approval, and monitor the implementation of, WAPP’s annual budget

Essential Duties

Examine budget estimates or proposals from across WAPP for completeness and accuracy, as well as conformance with established procedures, regulations, and organizational objectives
Employ cost-benefit analysis to review financial requests, assess program tradeoffs, and explore alternative funding methods
Examine past and current budgets and research economic and financial developments that affect the organization’s spending
Transcribe departmental work programmes into budget estimates
Consolidate individual departmental budgets into operating and capital budget summaries, containing comments and statements that support or argue against funding requests
Submit budget summaries to Director of A & F for approval, and provide assistance in analyzing the proposed plan and devise possible alternatives if projected results are unsatisfactory
Monitor the budget periodically throughout the year by reviewing reports and accounting records to determine if allocated funds have been spent as specified
Draft reports as needed if deviations appear between the approved budget and actual performance, providing reasons for variations along with recommendations for new or revised budget procedures
Recommend program cuts or reallocation of excess funds to avoid or alleviate deficits
Inform Director of A & F and program managers of the status and availability of funds in different budget accounts, and assess programs’ efficiency and effectiveness.
Participate in long-range planning activities such as projecting future budget needs
Participate in developing guidelines and policies governing the formulation and maintenance of the budget

Minimum Qualifications / Skills and Knowledge Required Education:

A professional qualification in accounting (ACCA, CIMA, CA) with a minimum of 5 years working experience, or a Bachelor's degree in accounting, finance, business, public administration, economics, or statistics with minimum of seven years’ experience. (A post graduate qualification such as MBA, MSc in the relevant field would be an added advantage prefer masters or MBA)

Years Experience:

Minimum of 5-7 years (or an equivalent combination of related education, training, and experience may be considered)
Demonstrated statistical, quantitative and analytical skills
Several years’ relevant experience in a small or medium-sized organization (up-to 100 employees); at least one year budget-related or finance-related work experience desired
Experience with word-processing programs and financial software packages used in budget analysis. Knowledge of Sunsystems accounting software is highly desirable.
Strong oral and written communications skills with a proven ability to convey information clearly and concisely, and to defend budget proposals to decision makers
Ability to coordinate cross-departmental efforts to achieve common goals on time
Strong organizational skills with the ability to prioritize work load, handle multiple tasks simultaneously and attend to detail
Demonstrated integrity, objectivity, and confidentiality

Language:

Fluent in English or French with good working knowledge of the other

How To Apply Interested and qualified candidates should forward their CV's to: [email protected] For Enquiries: Send an email to: [email protected] Application Deadline 20th April, 2018 at 18.00 Benin time (GMT+1) Note

Late applications will not be considered. Female candidates are encouraged.
Due to the large number of applications expected, only applicants shortlisted for the next stage of the recruitment process shall be contacted.

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