New Job Openings at the African Development Bank Group, 4th October, 2018

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African Development Bank Group (AfDB) - Established in 1964, the African Development Bank is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 80 member states, including 54 in Africa (Regional Member Countries). The Bank’s development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth. We are recruiting to fill the position below:     Job Title: Senior Assessment Centre Assistant - CHHR3 Reference: ADB/17/416 Location: Côte d’Ivoire Grade: GS8 Position N°: 50071290 The Complex

• The Vice-Presidency, Human Resources and Corporate Services ensures the delivery of efficient, people-centered, client-oriented, corporate services to ensure overall institutional effectiveness in all aspects of the Bank’s corporate services.
• The complex leads efforts to ensure the competitiveness of the Bank as the employer of choice and is responsible for providing leadership in the formulation and implementation of Bank’s strategies on people, information technology, general services and institutional procurements, language services, business continuity and, health and safety strategies.

The Hiring Department/Division

• The role of the Human Resources Management department is to develop and execute a People Strategy, Policies, processes and practices which will enable the Bank to achieve its strategic Agenda. Core to the Human Resources Strategy will be the attraction, development, engagement, motivation and retention of a best-in-class workforce.
• In order to create a truly transformed human resources work-way, the Human Resources Management department is structured around a triangular Model: Business Partnerships for strategy, client contracting and human resources delivery; Centers of Expertise/Subject Matter Experts (SMEs) for internal consulting, thought leadership, design, talent and staff development and training and best practice benchmarking; Human Resources Shared Services for transactional excellence and employees outreach. This new Human Resources Model will deliver a world-class employee life-cycle experience.

The Position

• The Assessment Centre Assistant carries out administrative tasks at the Centre under the supervision
• of the Recruitment Officer. He/she performs a variety of complex duties and provides specialized assistance to hiring units and applicants in the Assessment Centre; organizes and coordinates the activities and
• daily operations of the Centre; assures compliance with recruitment policies and guidelines; prepares
• and maintains records, reports and statistical data related to the assessment program.

Duties and responsibilities Under the Supervision of the Recruitment Officer, the Assessment Centre Assistant will: Coordination and Scheduling:

• Escort and brief participants to ensure their acclimatization to the layout of the Assessment Centre and the program.
• Meet and greet candidates, panelist and assessors and escort them to ensure timely arrival to rooms where activities will take place.
• Provide logistical support, including catering arrangement, name tags, room reservations, room set up as required by Assessment Centre Activity
• Assist in the administration of test and scoring to ensure accurate, timely management of documentation including data collation and assuring data security.
• Act as the focal point in the organization of Assessment Centre training and briefing including:
  • Logistical coordination of all Assessment Centre training materials
  • Drafting invitation emails to staff and potential Assessors and Panelists
  • Monitoring registration and attendance,
  • Work with e-learning consultant to ensure accurate data of trainings and availability of participants.
  • Schedule and communicate to candidates, panelists and assessors the various activities in the Assessment Centre (AC).
• Organize, coordinate and oversee the day-to-day operations of the Assessment Centre, including preparation of materials, photocopying, printing and scanning for inclusion in various participant packs (e.g., schedules, curriculum vitas (CVs), vacancy notices (VNs), competencies, scoring sheets, questions, scenarios, case studies, etc.)
• Prepare assessment or training rooms ensuring that the necessary supplies and materials are in place for various activities (e.g., writing test, group exercises, interviews, etc.).
• Participate in briefings, role plays and other assessment activities, as and when requested
• Contribute to review of materials and debriefs. Make recommendations for materials or process improvement
• Support the Recruitment Officer in developing budgets and proposals for the assessment function; review past expenditures and projected needs for testing materials, supplies, and other items.

Reporting and data Management:

• Collect Assessment Centre scoring sheets from Panelists and Assessors and process the data into a specific database
• Ensure accurate candidate performance data is available for integration session
• Capture the scores from the various Assessment Centre activities and input them into the database in preparation for the integration session
• Maintain effective records and notetaking, including capturing highlights of discussions about each candidate's performance and areas for development. Confirm with Integrator before record is final.
• Ensure accurate report is produced in a timely manner after the Assessment Centre
• Archive Assessment Centre materials (scoring sheet, candidate written test answers, scores, report)

Appointment of candidates:

• Recommend successful candidate to hiring organizational unit
• Make offer to candidates
• Coordinate the appointment process and hand-over relevant file to HR administration

Selection Criteria Including desirable skills, knowledge and experience:

• Hold at least a Bachelor's Degree or BAC+4 or Maîtrise or its equivalent in Human Resources Management, Business Administration, or other related disciplines
• Have a minimum of six (6) years of relevant practical working experience at levels of increasing responsibility, preferably in an international organization
• A certification or training in learning design and implementation will be an added advantage
• Practical experience in administration of knowledge and training is desirable.
• Knowledge of recruitment processes and day-to-day operations and activities of Assessment Centres
• Ability to effectively manage centre logistics and have good knowledge of budgeting and planning
• Experience in financial and statistical recordkeeping techniques is an asset.
• Have experience in interviewing techniques as well as test techniques
• Strong sense of accountability and ownership;
• Ability to work well with others in a team environment, and to obtain collaboration of internal and external partners and contacts;
• Demonstrated leadership, end-to-end ownership, and the ability to manage in a matrix type diverse organization.
• Strong analytical and problem-solving skills with the ability to think strategically.
• A high sense of initiative, enthusiasm and good team spirit, good organizational and interpersonal skills are strongly desired
• Candidate must have high level of integrity and confidentiality
• Ability to adapt to a fast-paced, time-sensitive environment, and to complete tasks independently with minimal supervision;
• Ability to communicate effectively, build partnerships and influence at all levels of the organization, including senior management, by providing appropriate and tailored information in a timely manner;
• Ability to grasp and quickly learn internal systems with flexibility and adaptability to changing circumstances and the creativity in delivering solutions to business issues and problems.
• Ability to deal with multiple tasks simultaneously and to identify and manage interdependencies;
• Strong interpersonal and excellent written and verbal communication skills in order to deal with all levels of the client organization in a diverse, international institution structure.
• Strong time management and organizational skills;
• Communicate and write effectively in French or English, with a good working knowledge of the other language;
• Competence in the use of standard Microsoft Office Suite applications; knowledge of SAP is an added advantage.

      Job Title: Senior Contracts Management Officer - CHGS2 Reference: ADB/18/195 Location: Côte d’Ivoire Grade: PL5 Position N°: 50000327 The Complex

• The Vice-Presidency, Human Resources and Corporate Services (CHVP) Complex ensures the delivery of efficient, people-centered, client-oriented, corporate services to ensure overall institutional effectiveness in all aspects of the Bank’s corporate services
• The Complex leads efforts to ensure the competitiveness of the Bank as the employer of choice and is responsible for providing leadership in the formulation and implementation of Bank’s strategies on people, IT, general services and institutional procurements, language services, business continuity, and health and safety strategies

The Hiring Department/Divison

• The primary roles of the General Services and Procurement Department (CHGS) are to manage the Bank’s assets, oversee all corporate procurement of goods, services, works and real estate, coordinate all staff travel and transport of Bank’s goods and staff, catering services and other logistics arrangements and the mail services and keep staff informed about services offered
• To this end the CHGS department formulates and applies rules for procurement, storage, and maintenance of furniture, office equipment and supply; design, prepare and implement programmes for the construction or acquisition and maintenance of buildings and premises; formulate and ensure the proper and effective application of administration policies within the Bank in such areas as communications, transport, travels, security, protection and safety of the Bank’s staff and property; and perform related duties
• The department is responsible for managing the Bank’s fixed assets (valued at over UA 100,000,000)
• The CHGS department comprises 3 divisions supervised by the Director General Services and Procurement. These divisions are:
  • Operations and Maintenance Division (CHGS.1);
  • Corporate Procurement Division (CHGS.2); and
  • Support Services Division (CHGS.3).
• The Division is responsible for the formulation, application of the formulation, application and evaluation of procedures and practices covering purchasing and contracting for goods, works and services for the Bank.

The Position

• The job holder is required to provide advice and guidance on all aspects of contracting functions, providing expert advice on contract administration, develop and monitor contract administration program to support the implementation of work related to contract issues.

Duties and Responsibilities Under the supervision of the Principal Procurement Officer, the Senior Contracts Management Officer has the following responsibilities:

• Provide advice and guidance on all aspects of contracting functions including providing contracting expert advice, advising management and clients on wide ranging and highly complex technical and other issues relating to institutional procurement.
• Develop, execute, and administer highly complex contracts for diverse services/commodities (e.g. information technology, telecommunication, software licensing of significant complexity).
• Develop and implement procedures for contract management, contract performance and contract administration
• Ensure timely follow-up and review of supplier performance evaluation
• Ensure suppliers meet the Bank’s mandatory contractual requirements for the duration of the contract
• Develop tools to address unsatisfactory performance
• Provide guidance on contract matters to procurement managers or other operational staff, including training to new procurement staff in contract management practices and procedures
• Ensure signed contracts are communicated to stakeholders to provide visibility and awareness, interpretation to support implementation
• Oversee service level agreement compliance
• In close connection with end users, ensure contract close-out, extension or renewal of contracts
• Plan and monitor quality of contract team’s output, reviewing all contracts prior to execution for appropriateness, completeness and accuracy.
• Lead work with other colleagues to maximize use of staff resources and streamline efforts, taking into account aggregate forecast of client requirements, as well as procurement trends, to ensure efficient planning overall.
• Develop and monitor contract administration program pre and post award, providing guidance and direction to support the implementation of work relative to contract issues.
• Develop and manage contract renewal schedules for all ongoing requirement contracts.
• Plan, develop and implement outreach programs providing guidance on contracts administration, as well as oversight (e.g. ex. post and ex ante audits). Supports clients’ efforts in creating annual works program estimates and plans.
• Work independently under general direction of section chief and guide and mentor junior staff,
• Prepare special reports, statistics and forecasts and carry on other assignments as required by supervisor.

Selection Criteria Including desirable skills, knowledge and experience:

• At least a Master's Degree in Administration, Business, Economics, Law, Procurement and Supply Chain Management, Engineering and any related qualification.
• Minimum 5 years’ relevant experience
• Innovation and Creativity: The commitment to search for and produce innovative and creative approaches to activities in order to enhance performance and create added benefits to the Bank and its clients.
• Communication: Provides clear and concise oral and written communication; presents oral information with clarity and appropriate style and adapts language and style to suit the requirements of a particular audience.
• Problem Solving: Applies business knowledge to the resolution of problems and identifies solutions to the benefit of the client (internal and external) and the organization.
• Client Orientation: Ensures that the client is considered to be of primary importance in all transactions and interactions. Strives to understand, and when appropriate, anticipate client needs, and ensures that the client receives the best possible service from the Bank.
• Team Working and Relationships: Works with others to maximize the effectiveness of the team as a whole, sharing the knowledge and workload. Develops strong working relationships with colleagues and contributes to creation of a positive team environment.
• Operational Effectiveness: The Commitment to ensure that full use is made of the systems, procedures and culture within the organization in order to deliver the required results.
• Employ awareness of business trends to make effective decisions
• Demonstrate professional knowledge and skills, anticipate and manage risks, apply the fundamentals to ensure reduced risk to business deliverables of the Bank
• Demonstrate the required technical knowledge for the job.
• Excellent negotiation, communication and interpersonal skills. Ability to understand, conceptualize and resolve complex contractual problems
• Strong analytical skills to strategic vision, as well as ability to pay attention to details and work under pressure.
• Break down complex information into component parts
• Understand, interpret and apply the Bank’s rules and procedures and public procurement principles
• Analyse information to develop a conceptual understanding of the meaning of a range of information
• Act with integrity and maintain confidentiality at all times
• Observe the highest standard of ethics, honesty and accountability
• Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other.
• Competence with MS Packages (Word, PowerPoint, Excel), SAP, Outlook, SRM.

    How to Apply Interested and qualified candidates should: Click here to apply   Application Deadline 2nd November, 2018.   Note: This position is classified international status and attracts international terms and conditions of employment.

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