Marie Stopes Nigeria (MSION) Job Opportunities in Abuja
Marie Stopes Nigeria (MSION) is a results-orientated Social Business,
which uses modern management and marketing techniques to provide
reproductive health care and allied services.
MSION’s goal is to meet
the needs of underserved Nigerians and dramatically improve access and
use of a range of reproductive health services. MSION is part of Marie
Stopes International’s Global Partnership which is in over 42
countries worldwide.
Marie Stopes Nigeria (MSION) is recruiting to fill the position of:
Job Title: Logistics and Facility Management Officer
Job ID: #1306651
Location: Abuja, Nigeria
Reporting to: Administration Manager
Specific Responsibilities
- Co-ordinate logistics support for programmes, including
requisitioning, receiving, storing, transportation, customs clearance,
issuing and processing payment for services in accordance with MSN
policies and guidelines.
- Responsible for identifying and promoting compliance with good
transport and logistics practice by proactively identifying broader
issues regarding logistical weakness/non-compliance to policies and
guidelines for the assigned country programmes.
- Develop logistics procedures in cooperation with internal and
external stakeholders within institutional donors’ rules and guidelines;
disseminating these to enhance the efficiency and cost effectiveness of
the supply chain within the programmes.
- Facilitate the supply chain for the organisation from
procurement of goods into stock or direct to programmes including
setting up transportation framework agreements after appropriate
tendering processes and arranging freight forwarding or transport;
ensuring that goods/services procured are delivered to end-user in a
timely and cost effective manner within donor regulations.
- Advise field logistics teams on logistics procedures to ensure
compliance with MSN policies, donor regulations and follow-up issues of
non-compliance.
- Monitor and enhance procedures in operational programmes through
field visits, giving advice and training, ensuring that programme staff
follows donor rules, guidelines and good practice
- Coordinate with International Programmes and Field Office staff
to ensure asset management and disposal procedures are followed in
accordance with MSN policy as well as donor requirement.
- Responsible for the provision of the transportation support within a large or complex mission.
- Ensure appropriate maintenance of MSN fleet at different locations.
- Develop and support the laid down regulation in accordance with
the policies and directives on the acquisition, receipt, distribution,
maintenance, utilisation and disposal of the MSN fleet.
- Ensure that the relevant accounting and audit requirements are
upheld and the budgetary performance of the unit managed appropriately.
- Ensure adequate records for vehicle usage, fuelling,
maintenance, insurance, incidence and other relevant documents are
managed in accordance with internal and external standards (government
regulations, environmental, health and security standards)
- Develop and maintain active road accident prevention programmes.
- Develop an effective and efficient plan for car hire including
examining the costs and benefits of outsourcing transport functions and
the feasibility in operational terms of executing the required
assignment under consideration.
- Planning and overseeing building work/renovation
- Ensuring appropriate lease agreement management of all MSION facilities
- Guided by the DHRA’s advice, allocate and manage space within buildings housing MSION’s offices
- Manage building maintenance activities (Electrical, Mechanical, Structural and others)
- Coordinate cleaning and parking services within MSION facilities.
- Ensure that facilities meet government regulations and environmental, health and security standards
- Advise on energy efficiency and cost-effectiveness
- Supervise multi-disciplinary teams of staff including maintenance, grounds and custodial workers
Person Specification
Qualifications:
- Educated to Degree level with equivalent experience - essential
- Fluent written and spoken English - essential
- Relevant professional qualification i.e. CIPS - desirable.
Experience:
- Experience of external representation i.e. NGO/Donor coordination meetings - desirable
- Knowledge of donor requirements and related compliance regulations (DFID, EU, USAID, KFW) - desirable
- Supply Chain Management and/or logistics/operational experience - essential
- Have a detailed knowledge of logistics processes, tools and techniques – essential
- Experience in working in a developing country environment in an operational, logistics or procurement position - desirable
Skills:
- Resourceful, imaginative team player with excellent communication skills
- Ability to develop and maintain good long distance relations both with colleagues in the field and with external suppliers
- Proven analytical skills and financial acumen i.e. management of budgets, tenders
- Proven ability to “sell” ideas and concepts to key stakeholders
- Process mapping skills
- A flexible working attitude, proven ability to work under pressure, to multi-task and to prioritise effectively
- Proven negotiation skills
Attitude / Motivation:
- To have excellent initiative and the aptitude to work independently as required
- Strong commitment to the goal and vision of Marie Stopes International Organization
Job Title: IT Manager
Job ID: #1307916
Location: Abuja, Nigeria
Reporting to: Director, HR & Admin
Overall Responsibility
- The main focus of the role will be: overall IT leadership for
MSION, IT vision and planning, business engagement, IT governance and
controls, data security, and supplier management.
Specific Responsibilities
- Be the primary point of contact for all IT related business
requirements for the Country Director and senior programme leadership.
Provide appropriate direction, guidance and resolution. Proactively
consider and identify areas where technology can assist and enable the
delivery MSION business goals.
- Provide effective communication and interaction with
functional, channel and programme teams to ensure robust infrastructure
and end-to-end solutions are delivered and ongoing support provided
- Lead and drive effective use of the IT governance processes.
Ensure that all project activities are controlled within the processes
and required approvals are obtained. Project manage individual
projects, as required - working with key stakeholders, define, scope of
projects and manage the implementation of identified IT projects as
required, ensuring the delivery of the project objectives to meet
agreed requirements and specifications.
- Overall responsibility for the smooth running of the IT
infrastructure including Servers, Network, Virtualisation, Storage,
Cloud and Desktop environments. Key to the success of this will be the
development of a coherent infrastructure plan. Propose technical
strategies and solutions, give guidance on all aspects of the MSION
infrastructure to the IT team.
- Design and review of security policies and operational
procedures for the protection of MSION data including anti-virus,
encryption, mobile device management, effective back up (and restore)
and disaster recovery - taking into account relevant national
legislation and MSI organisational policies
- Provide effective supplier management. Establish and maintain
strategic relationships with key vendors and partners. Provide advice
and guidance on contract negotiation, IT hardware and solution
procurement, and support and maintenance arrangements.
- Play a leading role in the development and justification of
robust IT planning which is aligned to MSION business goals and
priorities. Manage budgets and control expenditure within role remit.
- Provide leadership to the MSION IT team. Establish IT
processes, best practices and procedures where required and provide
advice and guidance to MSION IT staff. Establish regular meetings to
better inform and share ideas, develop the team and resolve issues.
- Design and implement of a management reporting system which
effectively tracks and measures IT delivery and performance against
established criteria.
Person Specification
Qualification:
- Minimum of 8 years post-graduate experience with a minimum of 3 years in a strategic/ similar position.
- A good first Degree in Computer Science or related discipline.
- Professional qualification e.g. MBA, PGC, RELEVANT IT CERTIFICATIONS will be an added advantage.
Experience:
- Strong commercial knowledge to facilitate understanding of the business
- Technical knowledge to enable adding value through the use of technology (broad domain knowledge)
- A good understanding of technical architecture
- Previous experience of managing an IT team (technical, infrastructure, project delivery, business alignment, planning, support)
- Business process design
- Business change management
- Prior exposure to working in an NGO environment
- Significant management experience in a business facing IT role
- Demonstrated significant programme and project management experience
- Supplier management
- Exposure to web development lifecycle and web solution management
- Business case preparation and justification
- Portfolio management and prioritisation.
Skills:
- Supplier management, procurement and contract negotiation. Preparation of RFI, RFP, ITT documentation
- Preparation of Business Case documentation
- Strong interpersonal, presentation and influencing skills
- Excellent written and verbal communication
- Strong people/team management
- Strong finance and budget management
- Ability to work under pressure and deliver results
- Business empathy
- ITIL, Prince 2 exposure (or other IT service Management and Project Management Qualification)
Attitude / Motivation:
- Confident in leading with people at all levels in the organisation
- Team player, providing support and encouragement
- Open with new ideas, and proposing improvements
- Operate in an open and transparent manner with all MSION team members, stakeholders and customers
- Able to negotiate agreed solutions where conflicts arise.
- Communicate in a timely and effective manner through active
listening and good questioning techniques, using appropriate body
language and ensuring information is clear and concise
- Use initiative to make the most of opportunities by finding the optimum solution
- Consultative approach to ensure that all team views are considered within decision making process
- Support and adherence to MSION vision and goals
- Focused on delivery with a ‘can do’ approach.
Job Title: Risk Advisor
Reporting to: Country Director
Location: Abuja, Nigeria
Probationary period: 6 months
Job Description
- The Risk Advisor position is the primary safety and security
advisor and security focal point for Marie Stopes International
Organisation Nigeria (MSION).
- Reporting to the Country Director, the Risk Advisor will be
responsible for fostering a culture of safety and security amongst team
members and developing a strong organisational security management
infrastructure. They will be directly involved with programme design and
implementation, looking at general aspects of risk.
- This will be achieved through: regular analysis of the security
and operating environment in Nigeria; analysing critical incidents
affecting MSION, international employees and INGOs; developing and
managing safety and security guidelines and Standard Operating
Procedures; providing security briefings to all international visitors
and conduct security inductions with all new team members; integrating
security policy to all business areas; and developing and testing
contingency plans.
- S/he will the first responder to any critical incident, and will
review and make recommendations to the Country Management Team
regarding safety and security management.
Key Responsibilities
Operational Risk:
- Overall responsibility for leading a risk advisory team
overseeing and analysing medical, financial, reputational, and duty of
care risk, providing risk mitigation advice to the Senior Management
Team
- Work closely with programmes/medical, finance, logistics and
human resources departments to ensure that all new and existing projects
have assessed operational risk, have documented and implemented the
appropriate mitigations, and achieved duty of care
- Lead and/or support investigations of medical incidents, fraud, duty of care and insurance gaps
Security Management:
- Overall responsibility for ensuring MSION continually meets its
Duty of Care requirements in relation to security management and in line
with MSI’s Global Security Framework
- Create and update the MSION National Essential Security Package
(ESP) (including Welcome Pack, Context Analysis, Threat Levels, Risk
Assessment, Standard Operating Procedures, Contingency Plans and Crisis
Management)
- Support MSION managers to create and update Regional ESPs
(including Context Analysis, Threat Levels, Risk Assessment, Standard
Operating Procedures, Contingency Plans)
- Management of day to day security incidents affecting MSION team members, assets and reputation
- Briefing, debriefing and security induction of all programme visitors, new and existing team members
- Ensure a high level of procedural and physical security measures
are in place at all MSION premises, including access control, visitor
protocols, key management, and appropriate branding / visibility
- Ensure that appropriate communications and other security
related equipment is in place, functional, understood and appropriately
used by all relevant staff members
- Contractual management of security guards and private security
companies, including agreeing, checking and enforcing SOPs and
performance.
- Renewal of contracts and management of payments to security communications and tracking suppliers
Crisis Management Support:
- Delivery of Crisis Management Training to the Crisis Management Team (CMT)
- Activate and ensure adherence to crisis protocol and procedures
- Advise the Country Director, CMT Lead and Support on possible actions, scenarios and outcomes during a crisis
- Ensure that decisions fully address duty of care requirements and maintain log book
- Provide links to external risk management specialists and Nigeria security networks
Human Resources Support:
- Assist HR with the security aspect of recruitment, selection,
on-boarding and training of MSION positions with security
responsibilities (e.g. Regional Managers)
- Successful technical management of the above positions
- Develop capacity within the country programme through training needs identification, training delivery and on the job support.
- Provide a security induction briefings to all new team members
Security Networking:
- Attend and contribute to external security networks (donor, humanitarian forums, professional security working groups)
- Actively develop and maintain security influencer networks with a
full range of stakeholders including community leaders, NGOs, donors,
NGO security forums, government, police, armed forces, intelligence
agencies, private security companies
- Continued contact, discussion and strategic planning with MSI’s Global Security Officer
Safety Management:
- Ensure that MSION premises, vehicles and assets are free from
hazards, safe and well prepared in terms of fire, natural disaster and
general safety.
- Prepare and coordinate fire and natural disaster safety drills in all locations
Qualifications
- Relevant university degree, preferably risk management or international development
- Relevant security management training certificates (risk
assessment, personal security, security management, abduction, hostile
environment awareness) and 1st aid training
Experience
- At least 5 years of experience in a similar role with NGOs, with
extensive experience in implementing security management and procedures
- Extensive experience working in Nigeria will be an added advantage
- Experience with budget creation and management
- Experience in administration and team management
Skills:
- Good interpersonal, teamwork and communication skills
- Ability to train and mobilise both international and national team members
- Computer and organisational skills
- Fluent in English both written and spoken
- Extensive and active security network
- Proven ability to work creatively and independently both in the field and in the Support Office
Attitude / Motivation:
- Energy and passion for purpose
- Focus and drive and ability to stay on track
- Resilience
- Action orientated
- Focus on detail while being able to see the big picture
- Flexible and adaptable
- Culturally aware
- A compelling and influential communicator
- Strong networking skills
- Aligned with the values of MSION and Marie Stopes International
Job Title: Project Manager (PMDUP/MSION FUNDS)
Location: Abuja
Reporting to: Programme Director
Duration of contract: 2 years (renewable)
Probationary period: 6 months
Primary Responsibilities
- The Project Manager will work closely with the Programme
Director in ensuring that MSI funded project and PMDUP (DFID) projects
are delivered efficiently and effectively in accordance with donor
requirements and MSION broad strategic objectives.
- Specifically, with guidance of the programme director, the
position holder is responsible for overall technical and programmatic
implementation, oversight and coordination of MSI Funded and PMDUP
projects.
- S/he oversees assigned project planning, ensures implementation,
with a focus on results, and financial accountability for the projects.
- S/he works closely with the Field Operations, Technical
Services, Quality Technical Assurance and Management and other MSION
project managers, to ensure that there is full integration at
implementation level within MSION, other donors, implementing partners,
and CSOs activities.
- The Project Manager is responsible for meeting all assigned
projects’ technical, financial, and project monitoring obligations,
ensuring deliverables, and project results specified and agreed with
donors are achieved.
The core responsibility of this post is to use your:
- Initiative
- Energy
- Persistence
- Results orientation
- Drive
- Integrity
- Enthusiasm
- Commitment to personal development
To further MSI’s partnership mission of: empowering individuals to have children by choice not chance
Duties and Responsibilities
Project Management and Operations:
- Under the oversight of the Programme Director, oversee all
aspects of MSI Investment fund and PMDUP project implementation
including:
- Lead in the drafting, review and implementation of MSI funded project and PMDUP work plans
- Lead in the execution of MSI funded projects like the Investment
fund and the Choice project and PMDUP projects’ activities according to
plan and donor guidelines.
- Lead in the development of forms, set up files to ensure that
MSI funded project and PMDUP information is appropriately documented and
secured
- Monitor progress of the PMDUP and MSI funded projects and make
adjustments as necessary to ensure successful completion of projects
- Ensure PMDUP and MSI funded project activities are implemented on time and within budget and at the required level of quality.
- Lead in writing PMDUP and MSI funded project reports, position papers, and updates as required
- In consultation with the appropriate manager, recruit, interview
and select staff and/or volunteers with appropriate skills for the
project activities.
Reporting, Monitoring and Evaluation
Work closely with the RME Manager to:
- Prepare and submit regular technical, progress and program
monitoring reports to MSN and donors according to schedules and
guidelines
- Write reports on PMDUP and MSI funded projects for management
and for funders and support the preparation of financial reports and
project documentation.
- Support MSN’s M&E function in development of plans and
operations research that support and measures impact of quality of PMDUP
and MSI funded projects.
External Relations and liaison
Work with the External relations Manager to:
- Ensure relationships and networks with stakeholders, and
relevant private, public and not-for-profit organizations are created
and maintained with a view to strengthening MSN's impact and future
funding opportunities
- Liaise with service delivery (Outreach, Clinics and Training
teams), sales and social franchise teams and other stakeholders to
ensure projects are integrated at all levels.
- Ensure strong links between communication and community mobilization activities, at the systems level.
Compliance
Work with the Quality Assurance team to:
- Ensure compliance with relevant donor rules and requirements for all projects
- Ensure compliance with MSI policies related to fund raising and project management
Others:
- From time to time address delegated duties assigned by the Programme Director and other SMT members.
- Actively contribute to the strategic direction and planning of the organisation
- Any other duty reasonably assigned by line manager
Qualifications
- Advanced degree in Public Health or related discipline required
Experience:
- Experience in DFiD or other donor funded projects an asset
- Experience in project management
- Experience in Reproductive Health an asset
Skills:
- Proven excellent project management abilities
- Ability to present and write for multiple audiences
- Ability to work well with others in team environments
- Must be able to satisfy stakeholders
- Should be able to work in deadline driven/results orientated atmospheres
- Strong people management skills
- Strategic guidance and planning skills
Attitude / Motivation:
- Motivated personally and professionally to develop Willingness to travel as requested
How to Apply
Interested and qualified candidates should send their CV's and suitability statement as a single attachment to:
[email protected]
Note: The subject of the email should be the POSITION
TITLE / LOCATION and the CV/Suitability statement should be saved in
the applicant’s full name. Only shortlisted candidates will be
contacted.
Application Deadline Wednesday, 23rd December, 2015.