Job Recruitment in a Highly Rated Ultra-Luxury Hotel

---

FlexEdge - Our client, a highly rated ultra-luxury hotel in the Federal Capital Territory Abuja, is recruiting suitable, qualified and well experienced candidates, to fill vacant position below: Job Title: Credit Controller Location: Abuja Reporting to: Financial Controller Position Objective The objective for the Credit Controller position is to:

• Manage the entire credit granting process, bill collection, including the consistent application of a credit policy
• Manage and ensure that the hotel achieves optimum performance and achieves the required credit targets.
• Ensure Periodic credit reviews of existing customers, and the assessment of the credit worthiness of potential customers, with the goal of optimizing the mix of company sales and bad debt losses.

Role / Responsibilities

• Administer credit processes and policies for other departments in the hotel
• Manage relations with collection agencies, credit reporting agencies and credit insurance providers
• Ensures timely credit collections of all outstanding payments
• Direct focus on minimizing the Account Receivable outstanding balance
• Monitor and review the AR ledger on a daily basis, ensuring that discrepancies are corrected promptly and effectively
• Manage all account queries and disputes with all relevant departments to ensure that all credit payments are covered
• Manage and review Guest Ledger High Balance report daily ensuring check-in / check-out procedures are followed
• Ensure the timely, accurate and proper posting of all charges and credits to the various accounts
• Follow up on all overdue accounts and send to debt collectors, as required.
• Monitor credit limits of all outstanding accounts
• Ensure that all credit applications properly documented approved by the management and are based on hotel’s policy and procedure.
• Scrutinising all accounts to ensure adherence to the credit policy; includes pursuing and collecting delinquent accounts, providing status reports of uncollectable accounts and referring delinquent accounts to a collection agency.
• Manage Accounts Receivable and ensure all debtors accounts are reconciled regularly
• Daily review of Accounts Receivable ledger and monitor incoming payment
• Responsible for reviewing ageing and maintenance of Debtors ledger with regular review of the aged accounts
• Responsible for compiling all group billing.
• Supervise Accounts Assistants regarding accurate and timely billing, processing of credit card inquiries and charge backs, billing of FIT accounts, processing of advance deposits and advance deposit refunds.
• Properly motivate the credit and collections staff.
• Reviewing Credit/Accounts Receivable operation and recommending/implementing improvements.

Professional / Educational Requirements

• Degree in Accounting, Finance, Business Administration.
• Masters in Business Administration or Finance
• Relevant certifications will be highly advantageous
• Proficiency and experience with PMS like Opera, Room master, Sun Finance, Oracle Finance, SAP etc.
• Minimum 5 years’ experience in a similar role or supervisory experience in Credit and Collections, preferably in a high volume hospitality environment.

Intermediate to advanced Level of Proficiency in the use of:

• Numerous Accounting Software
• MS Excel, MS Word and MS Power Point
• Networking and social skills

Qualities and Skills Required:

• Strong Negotiation skills
• Hardworking, honest with strong organisational skills
• Good team management skills
• Sound decision making
• Strong intuition and attention to detail
• Ability to compile facts and figures
• Excellent written and verbal communication skills
• The ability to work under pressure and to deadlines
• Good business judgment
• A good head for numbers

Job Title: Purchasing Manager Location: Abuja Reporting to: GM, Financial Controller Position Objective The objective for the Purchasing Manager position is to:

• Work with suppliers to negotiate contracts for purchase of required goods and keep accurate records of transactions trends.
• Assist the Finance and Operational Departments in the monitoring, reporting and controlling of Cost of Sales in the hotel, including audit and control, financial analysis and reporting, budgeting, forecasting etc.
• Responsible for all purchasing functions, quotations, quality and availability

Role / Responsibilities

• Implement sound purchasing policies, systems and procedures in accordance with hotel standards.
• Monitor vendors for quality, service and price through standard purchasing specifications.
• Obtain competitive quotations for hotel requirements and ensure that the best product is sourced and purchased.
• Calls for quotations for (As per company policy) and inquire into prices from various suppliers and verifies its authenticity
• Establish contracts to ensure reduced pricing for all operating areas of the hotel.
• Ensures that all order receiving dates are updated by the buyers according to the suppliers promised delivery dates.
• Ensures that all authorised or approved purchase orders are sent to their respective suppliers/vendors for delivery purposes on a daily basis.
• Ensures & verifies that quotations are regularly updated and supplier’s new current price lists are maintained.
• Approves all addition requests for new storeroom items, checking correct item description, unit, packing, category and establishes Min/Max estimated stock levels.
• Identifies items for standing orders utilising vendor's logistics for regular deliveries to the hotel based on approved highly consumed items.
• Ensures validity of items available, force issue obsolete items and follows up on action taken for disposal.
• Ensures proper documentation and filing of quotations are maintained
• Approves all storeroom re-order requests, verifying quantities within the established Min/Max stock levels.
• Ensure the efficient operation of the Purchasing Department in all aspects.
• Research and identify new products and services for the hotel in market.
• Obtains written approval for established Minimum / Maximum stock levels by the financial controller and general manager.
• Responsible for physical control of all store items until issued, fully documented under strict control procedures (key control, timing schedule, authorised issue requests).
• Responsible for maintaining logical storeroom inventory levels operationally needed.
• Spot checks all storeroom requests, quotations, period validity, issuance and items received

Requirements Qualities and Skills Required:

• Operations management skills
• Good oral and written communication skills;
• Strong analytical skills
• Commercial awareness
• An excellent standard of numeracy in order to analyse facts and figures
• Excellent negotiation and networking skills
• The ability to make important decisions and cope with the pressure of demanding targets and tight deadlines
• Tact and diplomacy

Professional / Educational Requirements:

• Educational degree in Business Management
• Minimum 6 years’ experience in purchasing / procurement capabilities including managerial position in same capability in a highly rated resort/hotel
• Must have working experience with Materials Management Software (MMS)
• MBA in relevant specialization will be an added advantage
• Relevant purchasing and logistics certifications
• Knowledge of business and basic accounting principles and practices.
• Excellent knowledge of MS office suite

Job Title: Financial Controller Location: Abuja Position Objective The objective for the Financial Controller position is to:

• To develop financial strategy for the business and monitor delivery of revenues across all revenue streams
• Ensure continuous increase in the shareholders value in the business through superior financial advisory
• Ensure strict compliance with all necessary statutory matters
• Ensure the hotel is dealing with credible Suppliers and vendors with clearly supply management process
• Assess and manage all risks exposure of the hotel
• Reduce risks within the process by promoting compliance and improving controls and promote control consciousness
• Foster strategic partnership with financial institutions, suppliers and vendors

Role / Responsibilities

• Provide leadership and strategic direction in the execution of the Hotel policies and work plans.
• Advise the Hotel management on risk and financial implications of its intended corporate projects/initiatives.
• Develop and coordinate execution of investment strategies that will ensure high returns on investment, as well as liquidity for operations.
• Create and implement strategic internal business processes for the Hotel
• Create, coordinate, and evaluate the financial programs and supporting information systems of the Hotel to include budgeting, tax planning, construction and conservation of assets.
• Approve and coordinate changes and improvements in automated financial and management information systems for the Hotel.
• Oversee the approval and processing of revenue, expenditure, and position control documents, outlets and income streams budgets, salary updates, General ledger, and account maintenance and data entry.
• Participate in developing new business, specifically: assist the Chairman, Board of Directors and GM in identifying new funding opportunities, the drafting of prospective programmatic budgets, and determining cost effectiveness of prospective service delivery.
• Design and implement strategies and mechanisms to safeguard the fixed and liquid assets of the Hotel.
• Coordinate the preparation of financial statements, financial reports, special analyses, and information reports.
• Execute the supplier and vendor management procedures and processes as defined
• Develop a smooth process for procuring and inventory management in order to minimise costs

Qualities and Skills Required Strategic Planning:

• Negotiation and Change Management: Knowledge of contracting, negotiating, and change management.
• Knowledge of finance, accounting, budgeting, and cost control principles including Generally Accepted Accounting Principles.
• Ability to motivate teams to produce quality materials within tight timeframes and simultaneously manage several projects
• Willingness to work a flexible schedule
• Integrity and confidentiality
• Detail Handling: tolerance for and ability to pay attention to and handle the details and paperwork associated with the job.
• Knowledge of automated financial and accounting reporting systems.
• Ability to analyze financial data and prepare financial reports, statements, and projections
• Good written, verbal and interpersonal skills
• Energy: ability to create and maintain a level of appropriately directed activity, capacity to work hard, drive stamina.
• Career ambition: desire to advance to higher job levels; active efforts toward self-development for advancement.

Professional / Educational Requirements

• B.Sc Degree in Accounting
• Masters in Business Administration or Finance
• Minimum 7 years’ experience as Financial Controller in a five star resort/hotel
• Intermediate to advanced level of proficiency in the use of
• Numerous Accounting Software
• MS Excel, MS Word and MS Power Point
• Presentation skills
• ICAN/ACA/ACCA/CIMA or relevant certifications will be highly advantageous
• Must have working experience with SUN, Opera, MC and Micros systems.
• Networking and social skills

Job Title: Receiving Clerk Location: FCT, Abuja Reporting to: Purchasing Manager Position Objective The objective for the Receiving Clerk position is to:

• Collaborating with purchasing unit and store to list expected deliveries
• Receiving shipments and signing paperwork upon receipt
• Unloading packages from incoming trucks.

Role / Responsibilities

• Count, weigh or measure items of incoming shipments in order to verify information against invoices, orders, bills of lading or other records
• Examine and unpack incoming shipments; record shortages and reject damaged items
• Route items to store/departments
• Sort, count, identify, verify and track all material by utilizing to maintain accurate inventory records
• Verify receipts and log them according to required procedures
• Investigate and resolve situations where items received are not properly documented in the daily receipt log
• Assist management in recycling material in the store /warehouse
• Cooperate with representatives from other departments in the organization to provide warehouse information as requested
• Perform regular material warehouse audits to ensure that material is undamaged and maintained neatly throughout the warehouse
• Examine incoming shipments to ensure they meet specifications
• Check in inbound inventory and administer the processing
• Trace and track shipments to ensure timely delivery
• Responsible for monitoring the returns process
• Advise management of cycle count issues on a timely basis
• Ensure that all documents and material received in the warehouse are of satisfactory quality
• Safely utilize provided tools to move warehouse materials according to proper safety instructions and as directed.

Qualities and Skills Required:

• Working knowledge of computer programs for entering data
• Solid understanding of health and safety regulations
• Basic math and recording abilities
• Excellent organizational skills
• Great communication and interpersonal abilities
• Keen eye for detail
• Good physical condition

Professional / Educational Requirements

• OND or equivalent
• Minimum of 2 years proven experience as receiving clerk or similar position

Job Title: Debtors Clerk Location: Abuja Reporting to: Financial Controller, Credit Controller Position Objective The objective for the Debtors Clerk position is to:

• Keep records of customers' accounts
• Keep records on amounts owed by customers and amounts paid
• Ensures payment of all outstanding Debts owed to the Hotel

Role / Responsibilities

• Secure Hotel revenue by verifying and posting receipts; resolving discrepancies
• Carry out routine bookkeeping duties including calculating interest on overdue accounts
• Carry out routine bookkeeping which includes calculating interest on overdue accounts
• Consistently contacts companies who owe money in writing or by telephone to recover the outstanding balance
• Maintains routine and accurate bookkeeping/ records of payments made
• Determines customers with overdue payments
• Provide financial, administrative and clerical services
• Keep reconciliatory records on all amounts owed by customers and amounts paid.
• Handles all non-payment cases based on direction and policies of the hotel

Professional / Educational Requirements

• Accounting orientated qualification
• Minimum of 3 years’ experience in same capacity
• Excellent knowledge of MS office suite.

Qualities and Skills Required:

• Good mathematics and accounting skills
• Methodical and accurate
• Good Stress manager
• Confident
• Logical and organized
• Able to handle difficult, non-paying customers with diplomacy
• Have an outgoing personality and is able to relate well to people.

Job Title: Store Helper Location: Abuja Reporting to: Store Keeper Position Objective The objective for the Store Helper position is to:

• Support functions to ensure smooth running of the store in line with best practices

Role/Responsibilities

• Assist in timely preparation of items requested by the various departments for issuance
• Assist in receiving and counter checking all storerooms deliveries
• Maintain all storeroom areas to the highest corporate safety & hygiene standards, guided by the Storekeeper
• Ensures store security at all times
• Ensure proper arrangement of all inventory stock items to facilitate easy issuance and items identification
• Physically moves orders from storage areas to packing areas and vis versa
• Responsible for reporting any storeroom maintenance requirements
• Assist in storeroom inventory stock taking upon request

Qualities and Skills Required

• OND or other related equivalent
• Minimum of 2 years’ experience equivalent to a Storekeeper
• Dynamic, enthusiastic and pleasant
• Maintain and identify merchandising system.
• Proactive and flexible
• Eyes for details

Note

• Failure to use code as subject of the mail automatically disqualifies candidate.
• Please note that only qualified candidates will be contacted.

How to Apply Interested and qualified candidates should send their CV's to: [email protected] with "CC-HOSP-FCT" as subject of the mail.   Application Deadline: 10th May, 2017.

---