Job Recruitment at YIAGA Africa Initiative

YIAGA Africa Initiative focuses on in-depth research, providing critical analysis on key democratic and governance issues, crafting practical solutions, training and empowering citizens to lead change in their community. YIAGA AFRICA implements several innovative programs aimed at stimulating active citizenship, protecting human rights and deepening democratic governance. We invest in building networks and social movements to drive social change and transformation. YIAGA AFRICA has leadership structures and members in all 36 states and 774 Local Government Areas (LGA) of Nigeria. YIAGA AFRICA is registered in Nigeria as an independent nonprofit organization.

We are recruiting tofil the position below:

Job Title: Information Technology (IT) Senior Officer

Location: Abuja
Employment Type: Full-time
       

Job Description

• Be the custodian of the organization's IT policy and see to its full implementation.
• Manage and coordinate all IT-related issues, including internet data, wireless communications, mobile technology, telephony, security, and computer hardware and software.
• Developing front end website architecture
• Designing user interactions on web pages.
• Ensuring cross-platform optimization for mobile phones
• Creating servers and databases for functionality
• Trouble-shoot and solve problems related to hardware, software, and network.
• Monitor network utilization and implement procedures for network optimization, reliability, and availability.
• Staying abreast of developments in web applications and programming languages
• Maintains the organization' effectiveness and efficiency by defining and delivering strategic plans for implementing information technologies.

IT Senior Requirements

• Microsoft Systems Administration / System Engineer certification will be an asset.
• Minimum of 4 years working experience as an IT senior officer or relevant experience in a similar field and/or position.
• Proven experience leading and managing large IT projects and rolling out IT infrastructures across various technologies.
• Proficiency with fundamental front-end languages such as HTML, CSS and JavaScript.
• Familiarity with JavaScript frameworks such as Angular JS, React, Amber and Ionic
• Proficiency with server-side languages such as Python, Ruby, Java, PHP and Net.
• Familiarity with database technology such as MySQL, Oracle, Django, PostgreSQL and MongoDB.
• Strong organizational and project management skills.
• Excellent verbal communication and interpersonal skills
• Good problem-solving skills.
• Ability to multitask and manage multiple projects within tight deadlines.
• Excellent analytical and strategic thinking skills
• Directs technological research by studying organization goals, strategies, practices, and user projects.
• Maintains the organization's effectiveness and efficiency by defining and delivering strategic plans for implementing information technologies.
• Verifies application results by conducting system audits of technologies implemented.
• Contribute to the overall operations and delivery of the organization as a critical Management staff.
• Coordinate and supervise the IT department.

Application Deadline 25th April, 2021.

Job Title: Administration and Human Resource Manager

Location: Abuja
Employment Type: Full-time

Key Responsibilities

• Recruitment functions & continuous improvement of the onboarding program for new employees
• Develop recognition programs to highlight employees & their achievements
• Work closely with the management to assess & prioritize the organization’s strengths & weaknesses in diversity, equity and inclusion
• Effective use of the Performance Management System including the establishment of clear, measurable objectives, regular feedback, periodic reviews and fair & unbiased employee evaluation
• Point person for conflict resolution and work in collaboration with management to provide appropriate recommendations / actions
• Work in collaboration with the management on local legal issues
• Prepare and review contracts, vendor agreements, permits & leases and ensure they are compliant with the Nigerian government guidelines and other legal requirements
• Monitor and maintain legal & ethical behavior standards within the organization.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.

Budgets Planning, Payroll and Compensation Management:

• Manage the preparation of staff payroll & ensure leave and time sheet tracking for updating any payroll changes accurately and timely
• Provide advice to staff & managers in relation to salaries, employee benefits, insurance (life & health), and any other employee related issues
• Ensure employee records are accurately maintained, regularly updated, and handled with a high level of confidentiality
• Working with accounting and management team to set budgets, monitor spending, and processing payroll and other expenses
• Working with management and program managers in reviewing grants to ensure adherence to donor requirements, acceptability of cost allocation and other proposal requirements.

Policies, Procedures & Administration:

• Develop, review & co-ordinate the overall functioning of administrative support systems for the organization, in terms of services, supplies and consumables
• Ensure the office is fully functioning and fit for purpose to enable staff members operate with maximum efficiency
• Development and maintenance of policies and procedures, staff handbook, travel policies and recruitment policies
• Provide administrative support for the department liaising with procurement department in respect of travels, allocation of office resources equipment and supplies to the organization
• Develop & maintain a central asset register; regularly evaluate equipment and plan / recommend up-grade for future needs
• Ensure the effective flow of communication (policies, procedures and information) within the organization
• Manage & supervise Administrative team; define expectations, provide leadership and technical support as needed
• Work with respective management team to update and implement Yiaga Africa development strategy, oversees individual solicitation leads and processes, as agreed with the ED
• Serve as a member and secretary of Yiaga Africa’s management team.

Technical Expertise, Skills and Knowledge
Qualifications and Experience:

• Degree in Law, Humanities or Social sciences, advanced degree
• Membership of CIPM, SHRM or other professional body is compulsory
• Minimum of 6 years working experience as Administration and Human Resource personnel or relevant experience in similar field
• Knowledge & understanding of a variety of areas within Human Resources including compensation & benefits, performance management, talent management and recruitment.
• Experience working with funded partners
• Familiarity with Nigerian laws

Skills & Knowledge:

• Proven management leadership skills, while taking a “hands on” implementation approach when needed, in an organization
• Computer proficiency in Word, Excel, and Power point
• Excellent interpersonal and relationship building skills
• Flexibility and ability to work on multiple projects
• Excellent written and verbal communication and presentation skills.

Behavior:

• Ability to handle sensitive information confidentially
• High sense of responsibility and ability to handle difficult situations with tact & professionalism
• Proactive, motivated, ingenious, reliable, great attention to detail
• Team Leadership - ability to build a strong & cohesive team in alignment with Yiaga Africa’s culture, shared purposed and expectations.

Job Title: Internal Auditor and Compliance Manager

Location: Abuja
Employment Type: Full-time

Job Duties and Responsibilities Internal / External Audits

• Prepare the Annual Audit Plan based on a comprehensive risk assessment of all the organization’s auditable activities and processes for the approval of the Management and endorsement of the Board
• Coordinate all donors’ external audit requirements, ensuring that their requests are met on time and to budget.
• Facilitate and oversee the external auditors’ engagement, the scope of work and subsequent delivery of the audit of the financial statements of the organization and supporting colleagues where required.
• Coordinate the management response to the external auditors’ management letter.
• As and when requested by the Management, perform special audit assignments.
• As a member of the leadership team, discuss the audit plans and results, and make recommendations to resolve audit findings requiring corrective actions.
• Prepare and present periodic reports to management and the board (as required).
• Develop and update internal audit methodologies, techniques, systems and procedures in order to accomplish the long-and-short-term goals and objectives of the organization.
• Supervise, review, and participate in the training of staff on audit-related issues.
• Liaise with donors, stakeholders and partners over audit and investigation issues, providing briefings when / as required.
• Ensure conformance and compliance with Policies, Procedures, and Professional Standards, as well as a high delivery of operations in accordance with the approved budget.

Investigations:

• Conduct high-quality investigations of misappropriation of funds, workplace harassment; sexual harassment; abuse of authority; or failure to observe prescribed regulations, rules, relevant administrative issuances and standards of conduct.
• Conduct investigations in accordance with generally recognized international investigation standards ensuring the integrity of all evidence obtained are maintained through the course of investigations.
• Manage issues that are time-sensitive and highly confidential and pose significant financial, a legal and reputational risk to the organization.
• Conduct fraud and corruption prevention and awareness training including formal presentations, workshop and written materials.
• Contribute to fraud and corruption prevention-related policies, documents, guidance, tools, procedures and directives.
• For each investigation, maintain and update records, protocols and fraud incident database.

Risk Management:

• Support Management to develop the risk management process, and work with management to facilitate the identification and assessment of risks.
• Promote a culture of risk awareness and appropriate mitigation amongst management and staff.
• Support management to evaluate risks in new projects, initiatives, processes and procedures.
• Perform other tasks as may be requested by the Executive Director.

Requirement Education

• BSc. in Accounting, Finance, or any other related field, with a relevant advanced degree and/or certificates and professional membership.
• Minimum of 10 years cognizant experience with other relevant professional certifications e.g CPA, FCA, ACA, CISA

Experience:

• Ability to establish good working relationships with donors, stakeholders, and partners, through impeccable communication, presentation and negotiation skills.
• Capacity to work collaboratively with the Management and Board as well as relevant committees and advisory bodies.
• Demonstrated skills, knowledge and experience in auditing, internal audit standards, ethics and fraud awareness.
• Ability to lead and manage effective audit and investigations teams.
• Ability to formulate a strategy that meets organizational and oversight requirements in a global, complex and culturally diverse setting.
• Proven ability to deliver results that focus on key organizational goals in the context of multiple competing risks and demands.
• Thorough understanding of the principles and application of good corporate governance, business and operational risk management, and effective internal controls.
• Thorough working knowledge of modern risk-based audit
• Good knowledge of information systems auditing and security
• Strong analytical and documentation skills.
• Experience recommending Results/Corrective Actions
• Experience of working with NGOs, in the development/humanitarian sector, with knowledge of donor rules and regulation is a significant advantage.

Demonstrated Skills and Competencies:

• Communication - Written and Oral English
• Risk Management principles and techniques
• Auditing principles and techniques
• Process documentation
• MS Office Word, Excel and Powerpoint.
• Experience of working with NGOs, in the development/humanitarian sector, with knowledge of donor rules and regulation is a significant advantage.

Application Deadline 26th April, 2021.

How to Apply
Interested and qualified candidates should forward a one-page cover letter and detailed resume as attached PDF documents to: [email protected] using the 'Job Title' and 'Applicant Name' as the subject of the email.

Note

• Only applications sent in the required format will be considered. Only shortlisted candidates will be contacted.
• Yiaga Africa is an equal opportunity employer and does not discriminate based on disability, sex, tribe, religion, etc. Qualified women are encouraged to apply.