MRS Oil Nigeria Plc recruitment for Graduate Office Managers, 9th March 2017
Aquarian Consult Limited - Our client, MRS is an African conglomerate in
diverse activities, yet focused on capturing the entire value chain in
oil trading, shipping, storage, distribution and retailing.
We are recruiting to fill the position of:
Job Title: Office Manager
Location: Abuja
Department: Admin Department
Grade: Senior Officer
Reports to: GM - HR
Internal Working Relationships: All Staff and Management
Supervises: External Working Relationships: Vendors
Job summary
- The Office Manager is responsible for managing the general
administration of the office, facilities management, liaising with all
stakeholders including office visitors, external vendors and internal
staff to ensure effective running of the office.
Responsibilities
Office Administration:
- Serves as the point of contact for office management duties including mailing correspondences, supplies
- Plan and coordinate store and housekeeping operations
- Provide office supplies by liaising with departmental heads and relevant officers to ascertain departmental requirements
- establishing policies, procedures, and work schedules
- Develop and manage the office budget.
- Organize meetings and other events; organize meeting rooms and other resources/requirements
- Provide filing and retrieval systems; ensure adequate record keeping of company assets, usage, deployment, maintenance etc.
Facility & Asset Management:
- Control and manage the use of various assets; supervise deployment and usage of company assets as approved by Management
- Oversee and ensure timely and effective maintenance of the company facility and assets
- Manage the office facility to ensure good working condition for staff
Compliance & Advisory:
- Develop and ensure compliance with the plan and schedule for the
maintenance of all equipment and facilities within the company premises
- Recommend cost saving methods to improve administrative efficiency across departments
- Develop and implement supporting policies and procedures for
efficient administration across the organization; monitor and ensure
compliance
- Prepare periodic and ad-reports for GM - HR as required
- Advise management on all issues regarding request and approvals
for services and cost limits for eligible staff. e.g. phone credits
limits.
Vendor Management:
- Negotiate with vendors and external suppliers to secure the best service deals
- Liaises with vendors on effective service delivery and smooth
operations; monitor performance to ensure delivery in line with
agreements
- Ensure timely payment of bills as approved
Financial:
- Budget Management: Actual to Budget Cost
- Admin expense per employee
Internal Process:
- Turnaround time; timely performance of scheduled maintenance and
related activities; timely completion of projects and tasks assigned
- Service quality
- Availability of office supplies
- Availability and reliability of equipment; equipment downtime
Job Requirements
Qualifications:
- B.Sc in Administration or a related discipline
- Master's degree will be an added advantage
Knowledge, skills and competencies:
- Knowledge of standard office administration practices and
procedures including filing and record keeping, stock keeping,
procurement and correspondence
- Basic Financial Management
- Organization and time management skills with ability to work within tight deadlines
- Leadership and managerial skills
- Interpersonal and communication skills
- Analytical, problem-solving and decision making skills, for efficient resource allocation
- Relationship Management
Experience:
- 3 - 5 years' experience in a related role
Personal Attributes:
- Proactive, Resilient; Goal-driven; Attentive to details
Physical & Other Requirements:
- Occasional travel may be required
Note: Applicants must be a resident of Abuja.
How to Apply
Interested and qualified candidates should send their cover letter and CV's (PDF format) to:
[email protected] with the position title as the subject.