International Medical Corps Job for a Logistics Manager in Abuja
International Medical Corps (IMC) is a global, humanitarian,
non-profit organization dedicated to saving lives and relieving
suffering through health care training, relief and development programs.
Established in 1984 by volunteer doctors and nurses, International
Medical Corps is a private,
voluntary, non-political, non-sectarian
organization. Its mission is to improve the quality of life through
health interventions and related activities that build local capacity in
underserved communities worldwide. By offering training and health care
to local populations and medical assistance to people at highest risk,
and with the flexibility to respond rapidly to emergency situations.
IMC has been operating in Nigeria since November 2013. It currently
has its country office in Abuja and field offices in Kano, Sokoto and
Maiduguri where it is implementing emergency Water, Sanitation and
Hygiene (WASH) projects, building capacity of local health systems and
structures, ensuring the provision of quality, accessible Nutrition and
Health Care for Children under five years of age.
IMC is therefore looking for a suitable candidate to fill the
position of Logistics Manager to be based in its Country Office in Abuja
Job Title: Logistics Manager
The
Logistics Manager is part of the Senior Management Team (SMT) and will
report directly to the Country Director (CD). He/she will be responsible
for the overall management and delivery of all Logistics related
activities in accordance with IMC Logistics policies and procedures as
well as donor regulations. Fundamental to this role is the ability to
manage and motivate assigned logistics team members and engage with
other mission or response staff, external contractors, and IMC
Headquarters Logistics team. The position holder would be someone with
integrity who will be expected to carry out all logistics activities
with utmost transparency.
Specific Duties and Responsibilities:
Logistics Operations
- Provide technical support to supervisor on logistics processes;
manage staff and all logistics support systems according to IMC policies
and procedures.
- Manage supply chain by ensuring that Program staffs are
well-informed on procurement status on all active donor awards. Ensure
timely reporting on stock status, and/or advice and support Program
staff to verify that distribution has occurred according to the plans of
supervisor, donors, IMC, and project partners.
- Assist with the management of all logistics matters relating to
transport and fuel management, to ensure that vehicles are insured,
being driven safely, maintained appropriately, damages are reported, and
ensure that vehicles internal equipment (tools, communications etc) are
complete and serviceable; and that usage of fuel is correctly managed,
and logged and recorded.
- Manage and maintain accurate filing systems, with documented and
supported records of actions for audit purposes. Contribute to weekly
and monthly logistics reports to the in-country management team, and
Global logistics pursuant with IMC policies and procedures
- Be flexible and manage time accordingly, to be prepared to tackle
other tasks commensurate within role, and level of experience, at short
notice.
- Work with supervisor to ensure that local market surveys are
regularly carried out, to ensure a full knowledge of the availability of
service providers including those available in difficult areas.
- Ensure that all procurements are managed, tracked and recorded.
Identify, and suggest items that should be part of a pre-approved tender
process, and ensure that open and free competition for procurements is
adhered to.
- Work with supervisor to actively engage with freight forwarding
agencies, freight handling/clearance agents, and local Customs, to
ensure that cargo is managed at all points of the supply chain, and that
all tracking and reporting deadlines are met.
- Proactively manage the tracking of all medical supplies, equipment,
material and food in transit, through its receipt, storage, and onward
distribution to include providing input on the location and negotiation
of contracting for storage/warehousing that is secure, well-maintained,
and meets health and safe working practice requirements.
Compliance
- Ensure compliance with IMC policies and procedures, donor regulations and local laws.
- Ensure that the procurement and disposal of commodities, especially
those subject to US Export Compliance regulations, are in line with
applicable licenses and are properly documented.
- Ensure that vendor eligibility screening is carried out in a timely fashion, updated regularly, and, recorded appropriately.
Human Resources
- Manage logistics team members with integrity and foresight and in
accordance with HR procedures and policies to ensure that they maintain
the highest standards of accountability and professionalism.
- Make frequent site visits to where staff supervised are working, to
ensure that the appropriate care and support is being offered. Ensure
that team members are evaluated regularly, trained and/or mentored in a
structured accountable manner, and written records of such are retained.
- Provide input to the recruitment, selection and performance of logistics staff, as required.
Training/ Capacity Building
- Advocate and plan for professional development for team members
- Determine training needs for staff supervised.
- Provide input, and deliver where applicable, training for national
staff to increase their responsibilities in order to build capacity, and
ensure sustainability of programs
Job Requirements:
- Masters degree (MBA, M.Sc.) or professional certification in logistics, supply chain management or related field
- Minimum of 3 years evidence of management level experience in
logistics and supply chain (including procurement, tendering,
contracting, duty clearance, transport and distribution, fleet
management, warehousing, asset and inventory management, etcetera) in an
international development agency
- Evidence of the ability to plan for, and conduct training in all
areas of logistics for national and international staff (suitable to
staff knowledge level).
- Sound experience with donor regulations such as USAID, ECHO, OFDA.
- Budget management experience.
- Ability to speak Hausa is an added advantage
- Must be able to travel to any part of the country where IMC works
- Must be able to work in difficult environments.
- Prior experience in humanitarian/ emergency response programs not mandatory but will be an added advantage.
- Good organizational and problem-solving skills, with an analytical approach
- Good interpersonal, management and leadership skills
- Evidence of ability to work in a participatory manner with staff to assess needs, implement and monitor activities
- Ability to integrate and work well within multiethnic and multicultural teams
- Ability to work in harsh conditions, often in remote areas.
- Negotiation, interpersonal and organization skills
- Proficiency with MS office package mandatory
- Experience in using logistics software is desirable
How to Apply
All applications should be addressed to the Human Resource Officer, International Medical Corps via the email:
[email protected]
Candidates MUST state the position that they are applying for as the
subject of their email, otherwise applications will not be considered
Application letter and curriculum vitae should be in a single Microsoft Word Document.
Only Short-listed candidates will be contacted.
Deadline for submission is December 16, 2015