Human Capacity Development Consultants (HCDC) Limited VAcancy for an Office Manager

Human Capacity Development Consultants (HCDC) Limited is a vibrant and innovative company committed to the goal of developing human capital in organisations for exceptional business results.


We are recruiting to fill the below position:

Job Title: Office Manager

Location: Nigeria

Objective

• The Office manager is responsible for organizing all administrative activities that facilitate the smooth running of an office.
• Must ensure office equipment is maintained, relevant records are up updated regularly and all administration processes work effectively.

• Using a range of office software, including email, spreadsheets and databases;
• Manage filing systems;
• Participate in the recruitment of new staff, sometimes including training and induction;
• Ensure adequate staff levels to cover for absences and peaks in workload, often by using temping agencies;
• Delegate work to staff and manage their workload and output;
• Promote staff development and training;
• Implement and promoting equality and diversity policy;
• Write reports for senior management and deliver presentations;
• Responding to customer enquiries and complaints;
• Review and update health and safety policies and ensure they are observed;
• Develop and implement new administrative systems, such as record management;
• Record office expenditure and manage the budget
• Organize the office layout and maintaining supplies of stationery and equipment;
• Maintain the condition of the office and arranging for necessary repairs;
• Arranging regular testing for electrical equipment and safety devices;
• Process and maintain all staff files
• Creating and managing Standard Operations Procedures
• Overseeing communications, appointments and services
• Assisting with HR duties
• Managing office equipment and supplies.
• Manage the company’s social media.
• Oversee and review logistics activities ( car maintenance etc)
• Monitor and process bills, purchases and expenses including ordering of all necessary supplies and equipment
• Maintain all service and billing logs, and billing related binders for review by appropriate staff and governing agencies

• Minimum of 3 year experience.
• Proficiency in Microsoft Office (Outlook, Excel, and Word).
• Excellent written and verbal communication skills;
• Excellent negotiation skills;
• Ability to effectively multi-task.
• Must be organized and work well in a team environment.
• Strong problem-solving, organizational, and planning skills are required.
• Excellent written and oral communication skills.