HR Assistant at ICAP (Columbia University)

⏲ May 10, 2021, 9:10 PM
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ICAP is a global health leader situated at Columbia University, ICAP has worked since 2003 with one central goal: to improve the health of families and communities.

We are recruiting to fill the position below:

Job Title: HR Assistant
Job No: 494988
Location: Abuja (FCT)
Employment Type: Full-time

Job Summary

We seek highly qualified candidates to serve as Human Resource Assistant – Abuja, Nigeria
The incumbent will work with the Human Resource Manager and will be involved with HR programs and services including on boarding of staff and ensuring all pertinent HR information is timely collected, processed and updated and filed accordingly
This is a locally employed position contingent upon availability of grant funding
ICAP seeks highly qualified and experienced candidates to fill the HR Assistant position by May, 2021.

Major Accountabilities:

Assisting with on boarding of employees to the organization by conducting orientation in collaboration with the HR Manager. This includes ensuring Bio Data, Employee Record Forms, UNIs, ID cards, and other working tools are provided
Liaising with Finance and Administration on staff issues relating to relocation allowance and other staff needs
Create and maintain a database of all staff information, documents, expiration dates, etc. and follow up with the appropriate people to get any missing documents or information
Collect and submit the necessary documents for insurance enrollment and updating and ensure that staff have up-to-date insurance cards
Act as liaison between staff and insurance providers to resolve any issues in accessing coverage and ensure proper tracking of all issues is maintained
Assisting with maintaining employee information, entering and updating employment data by ensuring all employee records are kept on file and updated at all times
Coordinating, collecting and tracking time-off forms for all ICAP employees and submit to HR Manager for checking
Provide support to the HR Manager in various aspects of the recruitment process
Assisting with recording of all types of leave and updating of leave tracking system
Assisting in preparation and coordination of HR related in-house orientation, onboarding and training
Assist with coordination of exit clearances and handover of ICAP equipment from exiting staff
Compiling input for HR monthly report e.g. DIA System activations and payroll input etc
Performing any other duties as may be assigned.

Education

University Degree (B.Sc., MSc. MA) or Diploma in Human Resources, Business Management, Social Sciences or any related field
Minimum of 2 years experience working in similar role
Knowledge and understanding of Nigerian Labour and employment laws
Computer literacy including all Microsoft Office programs (Word, Excel, PowerPoint, Outlook).

Experience, Skills and Minimum Required Qualifications:

Demonstrable experience in HR information systems
Ability to think innovatively
Ability to self-regulate and work under short notice
Capacity to build and maintain relationships and to work effectively in a multicultural and multi-ethnic environment respecting diversity.
Excellent in communicating complex technical issues in a clear and understandable manner
Highly developed interpersonal, communication and good listening skills

Experience, Skills and Preferred Qualifications:

Very strong commitment to continuous learning
Holds self and others to account to deliver on agreed goals and standards of behaviour
Demonstrates a high degree of professionalism/integrity
Excellent attention to detail, highly organized, rigorous, self-motivated, strong sense of responsibility, ability to work independently
Able to maintain confidentiality
Capacity for analysis, synthesis and reporting of large amounts of information.
Experience working in HR and/or administrative support positions
Excellent verbal and written communication skills
Approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment

Travel Requirements: