Graduate Level recruitment at The International Rescue Committee (IRC)
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to people affected by war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.
We are recruiting to fill the position below:
Job Title: M&E Assistant (Health)
Location: Damaturu, Yobe
Job Summary
- The Monitoring and Evaluation Assistant will work closely with Monitoring and Evaluation Officer and the Health staff, and will be responsible for the development and administration of high quality M and E system in the Health project through; collecting, inputting, collating/organizing, analyzing and producing data for the proper implementation of the Health projects in Yobe.
Responsibilities
Data collection tools and database design (----% of time):
- Develop tools for the collecting regular projects’ activities and performances;
- Take part in the design of Microsoft Excel databases to store project/program accomplishment data;
- Work with partner staff in designing both data collection tools and electronic templates;
- Design a strategy to collect filed level information required by IRC, donors and/or stakeholders;
- Work with the M&E and program team in standardizing the project M&E tools;
- Work with the M&E manager in designing data collection templates for surveys that needs to be conducted internally;
- Take part in designing electronic data entry templates for mobile/tablet data collection;
Data collection and analysis (--- % of time):
- Make sure the responsible persons for each and every data elements to compute project performances are assigned;
- Closely work with front line staff and volunteers to make so that projects data collected on timely fashion;
- With the support of M&E manager and Health, train enumerators on administration of various Health questionnaires and data collection tools related to project monitoring, baseline and evaluations.
- With the support of M&E and Health manager, train casual staff, data entry operators on data entering.
- Timely report to M&E manager and Health Manager.
- Closely work with staff to ensure they follow correct procedures and criteria during beneficiary registration.
- Communicate and orient responsible partners or program staff on the use of the tools they are responsible for;
- Apply data cleaning techniques to ensure the quality of data collected from field;
- Tabulate and cross-tabulate the field data for further analysis by M&E managers and program staff;
- Identify the data quality issues and bring to the attention of the M&E manager with proposed actions;
- Take part in the Data Quality Audits, share with program staff and document findings;
- With the support of Health teams, ensure high quality monitoring data in a timely manner: collate/organize data for reporting.
- Partake in routine monitoring missions as scheduled.
Capacity building and supervision (---% of time):
- Assist local partners in designing monitoring and reporting tools and establishing database management systems;
- Train enumerator hired for special studies or assessments;
- Organize orientation for front line staff, partners’ staff and volunteers on the monitoring tools and train them how to use data for decision making;
- Mentor and coach frontline staff and volunteers on issues related to data collection.
Perform other duties assigned by the supervisor (----% of time):
- Perform other task related assignment proposed by his/her supervisor/s
Skills And Experiences
- Degree/Diploma in Statistics, Computer Science, IT or related fields;
- Excellent organizational and time management skills and ability to meet strict deadlines;
- Good interpersonal skills and ability to work as part of a team, as well as independently;
- Flexible and able to work in a dynamic and diverse environment;
- At least one year of prior experience in a similar post, reporting experience preferred.
- Excellent computer skills are required (particularly Microsoft Excel, Access and Word);
- Excellent English language skills, oral and written, and the ability to translate from Hausa and/or Fulani to English;
- Strong analytical and reporting skills with attention to details;
- Ability to travel to provide on-site guidance and training;
Job Title: M&E Assistant (Environmental Health)
Location: Damaturu, Yobe
Job Summary
- The Monitoring and Evaluation Assistant will work closely with Monitoring and Evaluation Officer and the EH staff, and will be responsible for the development and administration of high quality M and E system in the EH project through; collecting, inputting, collating/organizing, analyzing and producing data for the proper implementation of the Environmental Health projects in Yobe.
Responsibilities
Data collection tools and database design (----% of time):
- Develop tools for the collecting regular projects’ activities and performances;
- Take part in the design of Microsoft Excel databases to store project/program accomplishment data;
- Work with the M&E manager in designing data collection templates for surveys that needs to be conducted internally;
- Take part in designing electronic data entry templates for mobile/tablet data collection;
- Work with partner staff in designing both data collection tools and electronic templates;
- Design a strategy to collect filed level information required by IRC, donors and/or stakeholders;
- Work with the M&E and program team in standardizing the project M&E tools;
Data collection and analysis (--- % of time):
- Make sure the responsible persons for each and every data elements to compute project performances are assigned;
- Closely work with front line staff and volunteers to make so that projects data collected on timely fashion;
- Communicate and orient responsible partners or program staff on the use of the tools they are responsible for;
- Apply data cleaning techniques to ensure the quality of data collected from field;
- Tabulate and cross-tabulate the field data for further analysis by M&E managers and program staff;
- Identify the data quality issues and bring to the attention of the M&E manager with proposed actions;
- Take part in the Data Quality Audits, share with program staff and document findings;
- With the support of EH teams, ensure high quality monitoring data in a timely manner: collate/organize data for reporting.
- Partake in routine monitoring missions as scheduled.
- With the support of M&E manager, train enumerators on administration of various Environmental Health questionnaires and data collection tools related to project monitoring, baseline and evaluations.
- With the support of M&E manager, train casual staff, data entry operators on data entering.
- Timely report to M&E manager and Senior EH Manager.
- Closely work with staff to ensure they follow correct procedures and criteria during beneficiary registration.
Capacity building and supervision (---% of time):
- Assist local partners in designing monitoring and reporting tools and establishing database management systems;
- Train enumerator hired for special studies or assessments;
- Organize orientation for front line staff, partners’ staff and volunteers on the monitoring tools and train them how to use data for decision making;
- Mentor and coach frontline staff and volunteers on issues related to data collection.
Perform other duties assigned by the supervisor (----% of time):
- Perform other task related assignment proposed by his/her supervisor/s
Skills and Experiences
- Degree/Diploma in Statistics, Computer Science, IT or related fields;
- Excellent computer skills are required (particularly Microsoft Excel, Access and Word);
- Excellent English language skills, oral and written, and the ability to translate from Hausa and/or Fulani to English;
- Strong analytical and reporting skills with attention to details;
- Ability to travel to provide on-site guidance and training;
- Excellent organizational and time management skills and ability to meet strict deadlines;
- Good interpersonal skills and ability to work as part of a team, as well as independently;
- Flexible and able to work in a dynamic and diverse environment;
- At least one year of prior experience in a similar post, reporting experience preferred.
Job Title: Health Manager
Location: Damaturu, Yobe
Scope of Work
The health Manager is the focal point for IRC integrated primary health care services in Yobe State. He/she reports to the health coordinator and also works closely with the Senior Reproductive Health Manager and the base manager for daily administrative issues.
- Supervise the ORP teams, including community and outreach activities in the targeted LGAs.
- Coordinate with State Primary Health Development Agency and other actors in the response and maintain good relations with them,
- Participate in the Cholera Outbreak Control Coordination Team and carry out community-based public health interventions during communicable disease outbreaks.
- Monitor quality performance indicators ensuring adherence to technical standards, best practices and donor guidelines
- Coordinate all referrals of patients as per IRC referral guidelines
- Seek out and nurture quality partnerships with community structures
- Contribute to design, planning, and drafting new proposals.
- Foster inter program linkages, exchange information and experiences and contribute actively to protection and disaster risk reduction mainstreaming in the health program
- Collaborate with other relevant sectors especially Environmental Health, as well as Nutrition, Women Protection & Empowerment, and Child Protection to ensure holistic service package is available in response to the needs.
Human Resource Management:
- Monitor and supervise the health staff and ensure that work is done properly and efficiently
- Routinely monitor staff performance according to their job description and provide written feedback in a timely manner.
- Provide on-the-job training for health and support staff.
- Review personnel issues and concerns of health staff and assist in determining and implementing solutions.
- Determine personnel needs for field-level activities, and in coordination with the Human Resources Lead assist in recruitment of staff.
Grants Management:
- Ensure project activities are implemented according to the workplan and within the allocated budgets.
- Prepare weekly workplans with the health teams.
- Ensure adherence to budgets by reviewing expenditures and spending patterns.
- Recommend grant and budget revisions to the Health Coordinator.
- Provide recommendations and interventions to correct any identified deviations that impact budget adherence.
- Reporting
- Monitor closely the morbidity and mortality trends together with all the other health indicators to ensure that prompt actions are taken.
- Attend meetings concerning overall health program issues
- Supervise and regular review and revise training manuals to maintain consistency with the acceptable protocols.
- Keep the Health Coordinator informed of all developments and issues through weekly situation reports.
Qualifications
- Degree in Medicine and Surgery from a recognized institution or an equivalent with preferably Masters in Public Health
- A mature person of high professional discipline and moral integrity, able to work independently and under stress as the situation may dictate.
Competencies:
- Three years’ experience in clinical medicine or public health.
- Training and at least three years’ experience in health program design and management.
- Able to lead a team and experience in staff management.
- Experience in outbreak response interventions
- Ability to work with displaced communities with diverse cultural and ethnic backgrounds.
- Flexible to travel frequently and work in different locations.
- Experience in donor report writing and proposal development
- Proficiency in computer skills, especially in MS Word and Excel.
Job Title: Finance Officer
Location: Damaturu, Yobe
Scope of Work
- The Finance Officer report technically to the Base Manager, He/she is the focal person for Yobe Office and is responsible for preparing financial statements, maintaining cash controls.
- The Finance Officer must work within the Financial Management Act of IRC, Municipal policies, Procedures and in compliance with all National Acts and Legislation.
Responsibilities
- Managing all aspects of day to day operations of accounting department in field office.
- Submit expenditure worksheets to the Finance Head Office on or before 3rd of every subsequent month
- Review all payment documents for proper and adequate back up.
- Review expenditure worksheets for accuracy and completeness.
- Liaison with Logistics, Administration and Medical, prepare commitment lists every month for financial obligations already entered into but not captured in financial reports.
- Preparer a bank reconciliation for field office and send it to main office by 3rd of every month.
- Liaison with field office bank on all banking issues.
- Ensure that statutory deductions are paid on time to avoid any penalty
- Forward to the payroll Administrator every month, an outstanding personnel advances and charges related to T7 for recovery. Ensure that advances taken in a given month are liquidated appropriately.
- Conduct a time sheet audit for field office from time to time.
Personnel Management:
- Serve as technical resource person for the accounting department.
Administrative duties:
- Supervise all activities done daily in the Accounts department of the field
Logistics duties:
- Review all Pos and PRs for proper coding and budget adequacy before approval.
- In liaison with Logistics department, prepare commitment lists every month for financial obligations already entered into but not captured in financial reports.
Finance/Budgeting:
- Act at all times in accordance with local law and standards of accounting practice.
- Review with the objective of gaining a clear understanding budget guidelines and instructions
- Review funding allocations to enable proper guidance to programs and proper coding.
- Provide training to program staff on finance issues.
- Receptive to training provided and to develop his or her technical and professional competence.
- Produce monthly and quarterly reports to be reviewed by Roving Finance Controller.
- Assist in budget preparation at the field level.
Security/Communication:
- Communicate with Finance main office on security issues within the office and outside the office
- Report to the Finance Manager any irregularities that occur within the IRC office, staff compound and sites on policy and procedures.
Coordination:
- In coordination with supervisor, carry out appraisals for staff in the department.
Common duties:
- Attend and participate in trainings identified/organized by your supervisor
- Follow any new procedures and guidelines designated in circulars from Country Director
- Report any violations of the IRC Sexual Abuse and Exploitation Code of Conduct (in-country and World-wide) as per the IRC reporting mechanism. The reporting of violations is an obligation on the part of all staff members
- Assist where necessary in undertaking activities that aim to prevent the occurrence of sexual abuse and exploitation of refugees by IRC and other humanitarian workers.
- Perform other duties as may be assigned by your supervisor
Qualifications
- Bachelor's degree in Accounting from recognized College/Institutions with a minimum of three (3) years of accounting experience. Computer literate with significant experience in excel, accounting package knowledge (SUN system) will be an added advantage.
- The candidate should be mature, with stable personality and ability to maintain confidentiality
Benefits
Monthly salary, 13Month Salary Inclusive, Health Insurance Coverage for Family, Pension, Creche Facilities available for Women with babies under 24 Months.
How to Apply
Interested and qualified candidates should submit their applications addressed to the "Country Director IRC" via:
[email protected] Hand delivered application should be sent only to the IRC field office in Damaturu, Yobe State
Note: Applications will be selected on rolling bases and only shortlisted candidates will be contacted for Interview.
Application Deadline 9th October, 2017