Executive Advisor at Jhpiego Nigeria

Jhpiego, an Affiliate of Johns Hopkins University, is a global leader in improving healthcare services for women and their families.

We are recruiting to fill the position below:

Job Title: Executive Advisor

Location: Abuja
Job Type: Full-time

Overview

The Executive Advisor will work closely with the Senior Hub Director in Nigeria. S/he will provide executive-level administrative and programmatic support, Clerical support, receiving Partners/visitors, arranging travel and correspondence, and scheduling meetings with high-level report writing and meeting representations.
The Executive Advisor will enhance the Sr.Hub Director's effectiveness at the Hub and the Nigeria country office programmatically and operationally.

Responsibilities

Support the Hub Director in Planning and Implementing the Hub and the Nigeria country’s Strategies and activities
Ensures both internal and external communication and stakeholder engagement at the Hub and Nigeria Country Levels are up to speed.
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Secures information by completing database backups.
Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
Produce reports, presentations and briefs for office of the Hub/ Country Director.
Contributes to team effort by accomplishing related results as needed.
Undertake any other duties as may be required commensurate with the level of the post.
Conserves Hub Director’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
As assigned by the Hub Director, Support specific initiatives, activities, projects, and research under the office of the Hub Director as well as Nigeria SMT.
Maintains Hub Director’s appointment schedule by coordinating travels, planning, and scheduling meetings, take minutes, action notes and deal with any follow up action.
Maintains confidence and protects operations by keeping information confidential.

Program Support:

As necessary, collaborate with other Hub teams as well as project/department team members to ensure necessary project planning, resource availability and management activities function smoothly and efficiently
Order training materials in coordination with the Program team leaders and ensure that training materials and supplies reach training sites in a timely manner.
Assist with organization of meetings, field visits, and other activities.
Assist with maintaining the project calendar and keeping it up-to-date.
Assist with gathering technical updates for program planning, training, components of evaluations and other studies on related programs.
Arrange logistics for all Program activities and draft correspondence to partners, NGOs and other agencies as requested by the Hub/Country Director.
Provide administrative support in the design, implementation and monitoring of Hub and project activities.
Assist with other programmatic and administrative duties as required.

Required Qualifications

Bachelor’s Degree in Social / Behavioral Sciences, Public Administration, and Health related courses.
Masters in any of this related field will be an added advantage.
A minimum of 7-8 years’ strong experience in similar position within the INGO / private sector.
Membership of Chartered Institute of Administrators added advantage.
Ability to multitask and prioritize daily workload.
Proficiency in English.
Strong verbal and written communications skills.
Excellent knowledge in Microsoft Office and word processing and other relevant statistical applications.
Demonstrated expertise working with management teams.
Critical thinking and problem-solving.
Strong time management, planning and organizational skills.
Excellent report writing skills
Excellent presentation skills
Strong interpersonal skills with a pleasant personality.
Discretion and confidentiality.

How to Apply
Interested and qualified candidates should:
Click here to apply