Entry Level recruitment at The European Union (EU) Delegation to Nigeria
The European Union (EU) is a major player in the international
development community in Nigeria with an active presence in the key
sectors of health, nutrition, water and sanitation and improving access
to sustainable electricity. Additional cross-cutting activities include
the fight against
corruption, drugs and organised crime, support to the
reform of the justice system, measures to increase the role democratic
processes and supporting a greater role for civil society.
EU Delegation to Nigeria requires the services of the below job position:
Job Title: Secretary/Assistant to Trade and Economics Section
Job No: 54329
Location: Nigeria
Job Description
- The Delegation of the European Union to Federal Republic of
Nigeria invites applications for a post of Secretary/Assistant. The
successful candidate will provide secretarial support to members of
staff working in the Trade and Economics Section, and in particular act
as the Secretary of the Head of Section (organising and providing
logistic support for meetings, drafting letters of appreciation/
regrets, etc.).
- To perform in an effective, efficient and timely manner the
clerical tasks which he/she is requested to take care of in order to
contribute to the efficient functioning of the Trade and Economics
Section and of the EU Delegation.
- As such, the position requires a high degree of professionalism,
an excellent oral and written communication, the ability to assess and
provide recommendations to the Head of section, good organization,
planning and reporting capabilities, independent judgment, strong
organisational skills, and the ability to be flexible as demands and
priorities change.
Functions and Duties
General secretarial duties:
- To coordinate appointments and diaries of members of the Trade and Economics Section.
- Organization and preparation of meetings; arranging appointments.
- Organize together with other Sections and provide support to
external missions from Headquarters, other Delegations or other European
institutions.
- Close contact and cooperation with Administration section in order to facilitate related requests (such as business cards)
- Assist in establishing and updating of the Europe Day guests list in so far as the operations section is concerned.
- Establishing and updating of an exhaustive database for the
section contacts (names, addresses, telephone, fax, mobile, sector,
institution, etc.
- Keep abreast about developments related to the section portfolio and main issues concerning the section
- When required, undertake other assignments that may be requested in view of the efficient functioning of the Delegation.
- Organize, in close coordination with other Sections, missions
for Delegation staff: travel and accommodation arrangements,
appointments and missions' expense claims.
- When required, organize dinners, receptions and other events, including coordination of representation costs.
- Ensuring the regular update of the Section's budget
- Responding and placing telephone calls
- Organisation and management of contacts list and databases.
- Collecting information, review local press.
- Draft letters and notes (ensure they correspond to correct
format, filing); take, transcribe, prepare and finalize notes, compose
and type routine correspondence.
- Receive, register and follow-up of incoming mail, correspondence, outgoing mail.
- Filing and up keeping of the filing system and archives of the Section.
- Ensure smooth document and information management through ARES
or any equivalent IT tool, and preparing physical files and signatories
as necessary
Education and Training
- At least a diploma, post secondary qualification or equivalent
qualification in secretarial studies or related field is required.
- A university degree will be an advantage.
Experience:
- A minimum of 3 years of relevant experience in the
secretariat/personal assistant field is required (more than 5 years will
be an asset).
- Previous experience within a diplomatic embassy or an international organisation will be an advantage.
Skills:
- Excellent command of English language; both oral and written. Knowledge of French is an advantage.
Remuneration
This position is in Group IV, gross remuneration will be raised
depending on years of relevant professional experience as foreseen on
the Local Agents' salary grid.
How to Apply
Interested and qualified candidates should send their application which
will consist of a letter explaining your interest and suitability for
this position and Curriculum Vitae (each 2 pages maximum) and should be
sent by email to "the attention of Head of Administration" via:
[email protected]
Note: Applications received after the deadline or not conforming to these instructions will be automatically rejected
Application Deadline 6th January, 2017.