Driver / Office Assistant Job at The Nigeria Stability and Reconciliation Programme (NSRP) - Jos

⏲ Aug 2, 2015, 11:22 AM
⋕ View all jobs
⌂ See more jobs at British Council

British Council - The Nigeria Stability and Reconciliation Programme (NSRP) is a five year programme aimed at supporting efforts to manage conflicts nonviolently in Nigeria and reduce the impact of violence on the most vulnerable population.
NSRP is funded by the UK Department for International Development (DFID) and managed by a consortium led by the British Council. The programme supports peace initiatives at the national level and in eight target states across four zones worse affected by violence (Middle Belts Niger Delta, North East and North West). The programme seeks to deliver interventions to reduce the impacts of violent, conflicts and promote reconciliation processes.

We are looking for committed and experienced individuals to join the competent team of professionals in this innovative and exciting programme:

Job Title: Driver / Office Assistant

Region: Sub Saharan Africa
Location: Jos
Department: Nigeria
Pay Band: PB 1
Reports to: Regional Manager (Middle Belt)
Duration: 2 years

Purpose of Job

To support the provision of the NSRP support services in relation to a clean, safe and efficient working environment and secure transportation of personnel and resources for NSRP.

Context and Environment
Nigeria is the British Council’s largest operation in SSA with offices in four cities: Lagos, Port Harcourt, Abuja and Kano. NSRP is a DFID-funded programme managed by the British Council (who lead a consortium including International Alert and Social Development Direct) that aims to enhance collective efforts to identify and respond effectively to potential sources of violent conflict in Nigeria and reduce the negative impacts of conflict on the most vulnerable among the Nigerian population:

The NSRP programme will operate from five regional offices (Kano, Port Harcourt, Jos, Maiduguri and Kaduna) in Nigeria with a programme management unit situated in Abuja.
The post holder will be required to travel to the other regional offices periodically.
The post holder must have the ability to work in difficult environments, often with limited infrastructure or support facilities.
The programme will link closely with other BC-managed work in Nigeria, notably the Justice For All (J4A) programme and other DFID funded programmes.
The post holder will work closely with the facilities and procurement manager, resources officer and with the national and international technical team as well as the finance team and will report to the Regional Manager- Middle Belt, but will also require to have significant dealings with the programme technical team, with the Operations Manager and the overall Programme Manager.

Accountabilities, Responsibilities

Provide ad hoc administrative support as required and assist with the organisation of regional meetings and events including the management of designated suppliers and other partners.
Undertake general facilities management duties including basic office cleaning and maintenance of small equipment.
Carry out driving and transportation duties in relation to travel bookings, activity and event management and maintain vehicle log books, drivers’ licences log, journey and fuel records.
Provide ad hoc advice and information to visitors regarding the local area and transport facilities (programme and non-programme).
Clearly communicate transport arrangements and any changes to transport users and the responsible operational manager.
Under the guidance of the State Programme officer, ensure that all office registers and related paperwork (assets, disclosures and vendor details etc) are maintained and regularly updated.
Undertake logistical support to designated workshops, meetings and events according to stated requirements.
Ensure vehicles are serviced in line with the service schedule and that periodic routine vehicle checks are made and that defects and damage are reported promptly. Vehicles are clean and refuelled regularly.

Standard:

Ensure British Council and NSRP administrative and process and policy is followed, particularly in relation to the management of vendors and suppliers and accounting requirements.
NSRP standards observed in relation to programme vehicle usage policies and incident control.
Service users are satisfied with the programme support service and feedback is incorporated into revised practice.
Vehicles and equipment are well maintained and fit for purpose at all times.
Ensure the office environment is clean and tidy and all equipment is well maintained and fit for purpose. Damaged / broken equipment is reported promptly.
Driving conforms to British Council standards, particularly in relation to seat belt use, speed limits, timeliness and use of communication equipment.

Key Relationships:

Internal: Programme Manager, Deputy Programme Managers, Output Managers, Operations Manager; Regional Managers, Facilities & Procurement Manager and Programme Officers.
External: Visiting consultants, suppliers, external partner organisations, etc.

Other Important Features or Requirements of the Job
Periodic travel to high-risk areas is likely to be necessary following close liaison with British High Commission /BC/DFID. Regular unsocial and over-hours will be required to meet operational requirements of the post and programme.

Person Specification

Behaviours:

Creating Shared Purpose - Creating energy and clarity so that people want to work purposefully together. (Essential)
Being Accountable - Delivering my best work in order to meet my commitments (Essential)
Making it Happen - Delivering clear results for the British Council. (Essential)
Shaping the Future - Looking for ways in which we can do things better. (Essential)
Connecting with Others - Actively appreciating the needs and concerns of myself and others. (More demanding)
Working Together - Establishing a genuinely common goal with others (Essential)

Assessment Stage: