Danish Refugee Council Vacancy for a Logistics and Procurement Manager - Nigeria
The Danish Refugee Council (DRC) is a private, independent, humanitarian
organization working on all aspects of the refugee cause in more than
twenty five countries throughout the world.
The aim of DRC is to
protect refugees and internally displaced persons (IDPs) against
persecution and to promote durable solutions to the problems of forced
migration, on the basis of humanitarian principles and human rights.
DRC works in accordance with the UN Conventions on Refugees and the
Code of Conduct for the ICRC and NGOs in Disaster Relief.
The protection and assistance to conflict affected population is
provided within a long-term, regional and rights-based approach in order
to constitute a coherent and effective response to the challenges
posed by today’s conflicts. Assistance consists of relief and other
humanitarian aid, rehabilitation, support to return and repatriation as
well as promotion of long-term solutions to displacement and its
causes. In addition, support and capacity building of local and
national authorities and NGOs form an integral part of DRC’s work.
We are recruiting to fill the position below:
Job Title: Logistics and Procurement Manager - Nigeria
Job ID: #1239821
Location: Yola
Overall Objectives
- The Logistics and Procurement manager has the overall technical
responsibility for the timely and effective Procurement and Logistical
support required for the implementation of DRC/DDG project and support
services in Nigeria.
- This includes assistance in providing technical support and
planning support to future initiatives to increase the in-country
logistics capacity.
Job Profile
- The Logistics and Procurement manager is responsible for
planning, organizing, supervising the implementation, and reporting of
all logistics activities for the mission.
- Based on mission program needs and with respect to DRC/DDG
logistics and procurement policies and procedures, the Logistician and
Procurement manager sets the objectives for the different mission
logistics department in the country within the projected time frame and
budget and works towards their implementation.
- The Logistics and Procurement manager will supervise advice and
coordinate the Procurement and Logistics team in Somalia, and support
the staff in terms of set-up and knowledge of procedures, assessing
training needs for all Procurement and Logistics staff and to organize
the provision of required training.
Roles and Responsibilities
Planning and Operation:
- Implement sustainable and robust procurement and logistics
systems for the efficient and effective delivery of operations in the
area of operations following DRC/DDG’s operational handbook
- Ensure the timely implementation of recommendations and
improvements indicated by the Country Director, or requested by the
Region or Head of Offices
- Develop procurement plans in collaboration with the Project Managers and HoFA
- Ensure efficient and timely ordering of all items procured to
ensure timely access to necessary goods and services for the area of
operation, including through delivery to point of distribution as
necessary
- Ensure that the warehouses in the area of operations are
operated in an effective and efficient manner, with timely disbursement
of materials as requested
- Support the finance admin department in updating inventory lists for donor reports in time
- Ensure that the fleet management requirements are actioned on a monthly basis
- Provide input for project proposals and budgets as requested
- Ensure that Field Office costs for the office compound are
optimised and communicated effectively to the Country Director and HoFA,
including suggestions for changes
- Build procurement and logistics capacity with the Logistics Team in Nigeria
- Ensure that all relevant non-logistics staff (particularly
including programme and finance staff) are trained on logistics
procedures
- Ensure that all new staff in area of operations have received a comprehensive logistics briefing on arrival
- Ensure that all suppliers and logistics staff are aware of the
procedures to whistle-blow for corruption and other breaches of the Code
of Conduct
- Ensure that all suspicions and allegations of corruption are
reported to the Head of Office immediately, unless the Head of Office is
alleged to be involved, in which case suspicions and allegations should
be reported to the country director
- Ensure that the terms of employment for logistic national staff
are enforced and that disciplinary issues are dealt with quickly and
fairly
- Ensure that a training and professional development plan is developed for all staff in the logistics team including drivers.
- Ensure that the organisations’ security, financial and human
resources policies and practices are implemented in relation to all
logistics department staff and activities in area of operations
- Support all program activities in logistics related functions
(such as construction, in-kind distribution or cash distribution etc…)
- Organisation, administration and personnel management
- Overall responsibility for the management of the procurement and logistics team in area of operations,
- Ensure compliance with donor requirements, rules and regulations
relating to logistics, particularly in relation to local procurement
and anti-corruption measures
- Liaise with the Head of Office, Region Office and other managers
in the area of operations on all logistics issues to ensure that all
bottlenecks to delivery are overcome
- Represent DRC at Logistics Working Group in area of operations or Abuja and be and active actor
- Ensure that all suppliers and service providers conform with the Code of Ethics
- Ensure that all contract payments are processed in a timely manner
- Ensure that the asset register and inventory items for the Area of Operations are up-to-date at all times
- Oversee the observance of the DRC/DDG Code of Conduct within the
procurement and logistics department, ensure that logistics staff fully
understand what corruption is and are trained at least once a year on
the detail of the Code of Conduct and anti-corruption measures
Accountability:
- Responsible to ensure that all procurement & logistics is
conducted in accordance with the DRC/DDG’s Operations Handbook Chapters
16, 17 and 18, (Procurement, Vehicles and Warehousing)
- Responsible to ensure that all allegations of breaches of the
Code of Conduct by staff reporting to the logistics and procurement
Manager are reported and with the support of the Team Leader and Safety
Advisor, investigated and concluded swiftly.
- to ensure that recommendations for improvements (e.g. from audits) are implemented in a timely manner
Reporting Arrangements:
- The post holder reports to the Country Director of Nigeria. The
Logistics and procurement Manager will supervise Procurement &
Logistics staff based in the country.
Requirements
Your profile:
- Bachelor's Degree in relevant field or extensive experience can substitute qualification
- Minimum 5 years of logistics, procurement and supply chain experience gained in developing countries
- Excellent inter-personal skills and proven ability to negotiate with a wide range of people (internally and externally)
- Strong team player
- Ability to adapt to the complex and stressful working conditions of the area of operations
- We encourage all qualified candidates to apply, irrespective of age, nationality, race, gender or age.
- At least 3 years of international experience with INGOs, preferably with 1 year experience with DRC/DDG
- Excellent communication skills - verbal and in writing
- Fluent in English
Conditions:
- Availability: As soon as possible, 01st. December 2015
- Duty station: Yola, with frequent travel in Abuja, Adamawa and Borno States
- Contract: One year with a possibility of extension, subject to funding.
Salary and other Conditions The position will be placed at salary level A10.
How to Apply
Interested and qualified candidates should:
Click here to apply online
Note: Only motivated applications that address the
stipulated duties and meet the required qualifications, sent together
with a CV, will be considered.