Current Job for an Administrative, Finance and HR Coordinator at Solidarites International
Solidarites International - For over 35 years, the
humanitarian aid organization Solidarites International has been
committed to providing aid in the event of conflict and natural
disasters. Our mission is to provide aid as quickly and as efficiently
as possible to endangered populations by
meeting their vital needs:
drinking water, food and shelter.
We are recruiting to fill the position of:
Job Title: Administrative, Finance and HR Coordinator
Location: Abuja (frequent field visits to Maiduguri)
Desired Start Date: 1/04/2017
Duration of the mission: 9 months
About the Mission and the Operational Context
- SI started a program in Borno State (LGA or Jere and Monguno)
with funding from DG ECHO and OFDA. The goal of the program is to
address the immediate needs of populations affected by the current
political and military crisis.
- A WASH response is provided to displaced and host communities in
Maiduguri suburbs and IDP camps of Monguno town. Water access is being
improved through drilling and borehole rehabilitation. Sanitation and
environment health is tackled through latrine construction and hygiene
promotion.
- About 1 million displaced people are in need of aid assistance
in Borno. Access is a significant challenge and some programs are
monitored remotely. Besides, a high number of aid actors are now
operating in the area and coordination is weak.
- The state of Borno gathers alone the largest part of internally displaced persons (1,7 million).
- IDPs in host communities represent the vast majority of
displaced people living in Maiduguri (92%). Situation in host
communities is not homogenous and despite the efforts of the
humanitarian community, there is no comprehensive assessment that could
catch the picture in the entire city. Many areas are not covered by
humanitarian assistance and some are still not assessed.
- In areas outside Maiduguri, people live in camp-like settings,
protected by the army and with restriction of movements, even if some
movements outside the settlement are authorized in the majority of the
camps to allow IDPs to carry out livelihood activities (firewood
collection, labour, etc.) except for people living in Bama that are
completely dependent on the assistance provided by the army:
- Humanitarian situation is critical with IDPs and host
communities being cut off from any kind of aid except from the army
delivering wet meals once a day in some settlements.
- Water supply situation varies from one settlement to another
with some of them having access to a few functioning boreholes and
others being dependent on water trucking by the military. RWASSA is
active in some of those areas to drill or rehabilitate boreholes.
- Concerning sanitation, despite the presence of some
emergency latrines built by ICRC and some private initiative of
population, open defecation is highly observed in all settlements.
- In Borno State, outside Maiduguri, an estimated 75% of WaSH facilities are destroyed.
- Malnutrition rates are unknown for satellite camps, but in
general in Borno State out of Maiduguri 250.000 people are estimated to
be in need of urgent food assistance.
Organization of the Mission:
- The Nigeria mission is currently stabilizing its opening
process. Due to projects’ expansion, a substantial increase in base
staffing is ongoing in March and April 2017.
- Coordination is expected to spend a considerable amount of time in Maiduguri, in direct support of field based operations.
- Therefore, the mission has a coordination team based between
Abuja and Maiduguri, which includes a Head of Mission, an Administrative
coordinator, a Logistics and Supply Coordinators and a Deputy Country
Director supervising a Monitoring Evaluation, Accountability and
Learning Coordinator, a Wash Coordinator, a Shelter Coordinator, a
Reporting Officer.
- The Dikwa sub base is opening and is composed of one
Administrative and Logistics Base Manager, and one Wash activity
responsible.
- The Monguno sub-base is composed of an Administrative and
Logistics Base Manager supported by a Log/Admin assistant recruited as
national staff and a Project Manager.
- Operations are based in Maiduguri, Monguno, Dikwa and N’gala.
- In Maiduguri the team is currently composed of one Field
Coordinator, Project Manager(s), a Base Logistician and an
Administrator. It is also supervising the 3 months emergency operations
in Ngala.
About the Job
The mission has been opened for more than 6 months now, but is still in a consolidation phase.
Administrative Part:
- Final registration is still an on-going process (provisional
registration with the Nigerian Government has been granted in August
2016). Administrative procedures (including payment of various taxes,
etc.) still need to be finalized (a tax consultant has been recruited to
support this task).
Finance Part:
- Most financial procedures are into place, two new projects are
just starting at the moment. The mission is well covered financially
speaking.
HR Part:
- Until the end of July 2017, an HR Coordinator (already
recruited) will manage all the HR issues on the mission. In particular,
the HR Coordinator will finalise the HR policy on the mission and ensure
the HR procedures are put into place, training the teams if necessary.
- She will also finalise the recruitment for the new project starting.
- From 1st of August, the Admin Coordinator will take the HR responsibilities.
Team Management:
- The national Administrative team is still weak, more recruitment
will need to be done, and trainings will have to be implemented by the
Admin Coordinator.
Responsibilities
- The Administrative coordinator will direct and coordinate all
administrative, accounting and financial services associated with the
mission.
- He/she will monitor adherence to Solidarites administrative
procedures and donor procedures as well as to the laws of the country in
which intervention is taking place.
- He/she is the point of reference for the mission, and the link
between headquarters and the mission for all administrative matters.
- He/she will take part in defining Solidarites International’s human resources policy, and ensure that it is followed.
- As coordinator, he is responsible for the mission’s financial balance.
Your Profile
Education and Experience:
- Post Graduate Degree in Administration/Finance
- Experience in Human Resources Management, Budget Management, Accountancy, Administration
- Previous experience as an Admin Coordinator (1 year) a prerequisite
- Previous experience as a base Admin Manager (1 year) a prerequisite
Knowledge and technical skills:
- Very good knowledge of Office Softwares and especially Excel
- Knowledge of SAGA software
- Knowledge of Homère (HR management) software an asset
Languages:
- Good and proven writing and spoke English are required
Qualities:
- Multi-project support experience
- Strong interpersonal skills
- Anticipation and self-organization capacities
- Great work capacity and stress management
- Experience in training and transferring skills
- Capacity to work in complex and volatile environments
We Offer
A salaried post:
- According to experience from 2000 euros gross per month, plus 10% annual leave allowance paid monthly, and a monthly Per Diem.
- As a special benefit for the Nigeria mission from the 1st of
January until the 30th of June 2017, each expatriate will receive 500
euros on his monthly gross salary.
- Accompanied with 600 USD monthly per diem
- Social and medical cover: Expatriates benefit from an insurance
package which reimburses all healthcare expenses (including medical and
surgical expenses, dental care and ophthalmological expenses,
repatriation) and a welfare system including war risks.
- Essential vaccination and antimalarial treatment costs are refunded.
Vacation:
- During the assignment, the expatriate is entitled to R&R
every three months: two weeks at three months with a 500 euro allowance
and two weeks at six months with a plane ticket back home covered by
Solidarites.
- After 6 weeks one the field, expatriate will be encouraged to take 1 week in Abuja (3 days off and 2 days in office)
How to Apply
Interested and qualified candidates should:
Click here to apply
Application Deadline: 30th April, 2017.