Country Accounts Officer at Malaria Consortium

Malaria Consortium is one of the world’s leading non-profit organisations specialising in the comprehensive prevention, control and treatment of malaria and other communicable diseases among vulnerable and under privileged populations. We increasingly find our work on malaria can be effectively integrated with other similar public health interventions for greater impact and therefore expanded our remit to include child health and neglected tropical disease interventions.

We are recruiting to fill the position below:

Job Title: Country Accounts Officer Location: Abuja, Nigeria Job type: Fixed term Level: Finance Grade: 6 Role type: National Length of contract: 2 years Travel Involved: 5 % Child safeguarding level: TBC Reporting To: Line manager - Accountant Direct reports: None

Job Purpose The Country Accounts Officer will provide a cashier function to the MC Country Office and accounting services of maintaining proper financial records of all transactions in accordance with MC financial procedures. Scope of Work:

The Country Accounts Officer will be responsible for timely posting of all Invoices approved and paid, petty cash management and banking, filing of country office monthly financial information inclusive of payment vouchers, bank information, financial correspondence etc.
S/he will also ensure orderliness within the finance department.
The Country Accounts officer will deals with all cash receipts and payments as well as advising the Financial Accountant on the arising financial matters and sharing area of concern with suggested solution.

Key Working Relationships:

The Country Accounts Officer will be a member of the Country finance team and will report to the Country Accountant.
S/he will work with project based staff (both national and state based) and the Country Admin/Operation team.

Key Accountabilities: Finance Work (40%):

Prepare monthly reports to the Accountant as set on monthly finance timetable which comprises the following:
- Bank reconciliation statement including copy of bank statement
- Aged list of outstanding Advances and Other ledger balances
- Fixed asset register update and Spot Check reports
- Authorised Petty Cash Count Certificate and reconciliations
- Monthly timesheet update
- End of Month Checklist
Making Payments of all meetings, workshop and training participants and consultants
Safeguarding the organisation resources by scrutinising all payment requests, TAFs, PRFs by adhering to the MC Manual, Policies and Procedures
Advising the Accountant on the arising financial matters and sharing areas of concern with suggested solutions
Follow up on the stock balance of financial documents (forms, vouchers, receipts etc.) and make a timely order before stock-outs occurs.

Suppliers Invoice (25%):

Receive all invoices from suppliers & vendors and prepare the Invoice authorisation forms
Review and post all invoices onto PSF ledger ensuring the accuracy of codes, support documentation, budget availability and necessary approval from the authorised personnel
Prepare all payments – cash, cheque, bank transfers and obtain approval from the authorised personnel
Post payments onto PSF general ledger ensuring the accuracy of all the required codes

Operations Related Work (25%):

Be responsible for issuing travel and activity advances to project managers, consultants and/or any other staff travels, including reconciliation of the same on return
In charge of archiving and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team
In -charge of collating timesheets of all MC Nigeria staff

Petty Cash (10%):

In charge of keeping the Petty cash impress system and records, making requisitions and issues as approved by the authorised personnel.
Take collections after issuing proper receipts and make a deposit of all cash collections in a timely, honest and trust worthy manner
Count Petty Cash on a minimum of a monthly basis with the Accountant
Post all petty cash invoices and vouchers into the General Ledger with accurate codes.

Person specification Qualifications and experience: Essential:

HND or Bachelors in Accounting
Minimum of 3 years’ experience in a finance team, with at least one year in an Accounts Officer position

Desirable:

Experience in working in INGO an added advantage
Member of Accounting Professional body is an added advantage
Work-based skills and competencies:

Essential:

Excellent interpersonal and communication skills
Knowledge of NGO donors and their financial reporting requirements
Willingness to learn at all times
Working knowledge of accounting software is an added advantage
Trustworthiness, Stress tolerance and operational decision-making skills is an added advantage
Excellent computer skills with high proficiency in Microsoft excel
Good analytical and reporting skills
Strong ability to be able to manage and prioritise multiple tasks

Core Competencies Delivering Results: LEVEL A - Focuses on delivering contribution to Malaria Consortium and achieving own objectives:

Puts in effort required to ensure the delivery of own work and objectives to meet (and exceed) expectations
Strong self-management of time and effort
Checks own work to ensure quality

Analysis and use of information: LEVEL A - Gathers information and identifies problems effectively:

Interprets basic written information
Attentive to detail
Follows guidelines to identify issues
Recognises problems within their remit
Uses appropriate methods for gathering and summarising data

Interpersonal and communications: LEVEL A - Listens and clearly presents information"

Actively listens and pays attention objectively
Presents information and facts in a logical way
Shares information willingly and on a timely basis
Communicates honestly, respectfully and sensitively

Collaboration and partnering: LEVEL A - Is a good and effective team player:

Knows who their customers are and their requirements
Respects and listens to different views/opinions
Actively collaborates across teams to achieve objectives and develop own thinking
Proactive in providing and seeking support from team members

Leading and motivating people: LEVEL A – Open to learning and responds positively to feedback:

Willingness to manage own development and performance
Builds capacity of colleagues by sharing knowledge (induction) and acting as induction ‘buddy’ when asked
Open to learning new things
Responds positively to feedback from others
Identifies mistakes and takes positive steps to improve

Flexibility/ adaptability: LEVEL B - Remains professional under external pressure:

Able to adapt to changing situations effortlessly
Remains constructive and positive under stress and able to tolerate difficult situations and environments
Plans, prioritises and performs tasks well under pressure
Learns from own successes / mistakes

Living the values: LEVEL B - Promotes Malaria Consortium values amongst peers:

Shows a readiness to promote Malaria Consortium’s values amongst peers
Promotes ethical and professional behaviour in line with Malaria Consortium’s values

Strategic planning and thinking and sector awareness: LEVEL A - Manages own workload effectively: