Bids and Tendering Coordinator at WTS Energy

WTS Energy provides recruitment and manpower services for the global oil and gas and energy industries. We supply engineers and consultants to our clients' projects and operations, and perform employment outsourcing services such as workforce management in oil and gas regions around the world. WTS Energy operates globally with offices in 14 countries and is operational in over 50 countries.

We are recruiting to fill the position below:

Job Title: Bids and Tendering Coordinator

Location: Lagos

Job Purpose

• The Supply Chain Supervisor is accountable for the planning and management of all supply chain activities, including vendor development, contrzact negotiation, materials and services sourcing, inventory control, shipping / receiving, and logistics.
• Develop a working process to ensure the effective product and service delivery to the Company’s customers.

Key Duties
Procurement:

• Provide supervision, direction and leadership for the Procurement function; Work as a critical member of the team, to coordinate the development, implementation and execution of procurement and contract strategies.
• Supervise procurement and contract interfaces on various projects: contracting, purchasing, expediting, QA/QC, logistics, materials management, and other project functions.
• Establish and implement strategies for negotiating supplier/commodity agreements based on in-depth knowledge of foreign and domestic markets for optimal pricing and terms.
• Work with internal and external stakeholders to determine procurement needs, quality, and delivery requirements.
• Reconcile or resolve value discrepancies.
• Ensure compliance of all contract-related matters with corporate, legal, ethics, regulatory, insurance, finance, tax, and HSE requirements regarding procurement related issues.
• Proper close out of all procurement and contract issues.
• Provide timely information to the Business Development team, of any supplier or procurement activity that impacts the project, either realizing opportunity or indicating a potential risk.
• Work with the Finance team to review high dollar or high-risk Purchase Orders, Commercial Bid Tabulations, ensuring compliance with the project procurement plan and with the global sourcing and procurement processes and standards.
• Provide project management support, proactively identifying risks for key supplier programs benefiting the company.
• Ensuring complete and timely submission of RFQs

Vendor Management:

• Coordinate the process of invitation, assessment, and award of supplier tenders, bids, quotations, and proposals.
• Appraise vendor manufacturing ability of materials, equipment or supplies through on-site visits and measurements to determine product availability and terms of sales.
• Identify, resolve or mitigate performance issues relating to supplier performance while ensuring a positive working relationship with key or top suppliers.
• Resolve vendor or contractor grievances, as well as claims against suppliers.

Bids, Tenders & Proposal Management:

• Evaluate tenders and select providers in an objective and rigorous way, in line with established guidelines and principles.
• Review of information about demands and derivation of supply and proposal preparations.
• Clarification of bid conditions and management of Tender preparations.
• Proactive monitoring of bids in order to ensure outcome is aligned with the organization's success threshold.
• Contribution in cost and price calculations.
• Timely preparation and coordination of tenders to enable critical review and amendments prior to submission deadlines.
• Manage the bid / proposal win strategy and ensure full traceability and rigour in executing the strategy.
• Ensure that the strategy is continually reviewed to reflect changing circumstances.
• Sell the strategy internally and to stakeholders.
• Define and communicate a vision providing focus and energy for the sharing of knowledge.
• Create and sustain inspiration, energy and focus over time.
• Influence and implement commercial strategy to meet the winning price.
• Define cost drivers and pricing.
• Think 'out of the box' and advise on the implications of different options.

Customer Relationship Management:

• Maintain a friendly and professional relationship with vendors while promoting company initiatives and values.
• Coordinate client inspections of facilities/equipment, material movement and clearing

Performance Management:

• Develop and implement new or improved supply chain strategies and processes such as workflows, cycle times, position responsibilities, or system flows.
• Develop and automate best practices in document management/record keeping as it relates to purchase orders.
• Define performance metrics for measurement, comparison, or evaluation of supply chain factors, such as product cost or quality.
• Ensure performance is adequately captured, analyzed and utilized for improvement activities.

Team Leadership & Management:

• Select, train, evaluate and develop supply chain staff to facilitate the attainment of company objectives.
• Prepare timely and accurate reports on Supply Chain Management activities and performance against established targets to the GM, EIS.
• Undertake other tasks as assigned or required for the job role.

Key Performance Indicators

• RFQ conversion rate
• RFQ submission rate
• Bids and Tendering submission rate
• Gross Profit Margin
• OEM Representations
• Project Execution (Timing, Safety, Re-dos and Rejects)
• QHSE, Ethical & Regulatory Infractions
• Team & Performance Management
• Customer Satisfaction
• Process Control and Efficiency

Job Requirements
Education:

• Bachelor's Degree in Business Management, Supply Chain, Engineering or other related field.
• MBA or M.Sc (Added Advantage).
• Certification in Supply Chain Management required.
• Certification in Project Management (Added Advantage).

Experience:

• Minimum of 8 years work experience in Supply Chain Management and Project Procurement, executing contracts in key industries - Oil and Gas, LNG, Petrochemical, Chemical and Power - with typical procurement experience

Competency Requirements:
Knowledge:

• Oil and Gas Industry Knowledge
• Excellent Knowledge of Supply Chain Processes, with Cross-Functional Expertise
• Process Improvement
• Warehouse Management
• Transportation and Distribution Management
• Risk Management
• Good knowledge of procurement techniques as well as a dexterity in “reading” the industry clime
• Familiar with procurement procedures, standards, and codes
• Commercial acumen with a good understanding of terms and conditions and the ability to draft and develop sub-contract documentation
• Experience supporting bid activities, creating procurement specification and terms and condition flow down
• Deep understanding of a wide range of industries, markets and brands

How to Apply
Interested and qualified candidates should:
Click here to apply