Awards and Grants Coordinator at Save the Children

⏲ Apr 7, 2020, 12:17 AM
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Save the Children is the leading independent organization for children in need, with programs in over 120 countries. We save children’s lives. We fight for their rights. We help them fulfil their potential. Save the Children is working in Nigeria because one in five children in Nigeria dies before their fifth birthday. About 40% of children miss out on school and have to work to survive while nearly 2 million children have lost one or both parents to an AIDS-related disease.

We are recruiting to fill the position below: Job Title: Awards and Grants Coordinator Reference No.: 2000021B Location: Abuja Grade: 3 Type of Contract: Permanent Fixed Term

Child Safeguarding Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff. Role Purpose The purpose of this post is support the Award Management Director and Award Managers in the planning, securing and managing of both development and humanitarian awards. The position plays a lead role in award information management, shares, and coordinates information across departments. Under the direction of an Award Manager, the Awards Coordinator will be responsible for ensuring that the SCI programme adheres to all its award management obligations internally within Save the Children and externally with donors. This will include financial and narrative reporting relating to donor awards and data quality in the Award Management System. This position is specifically responsible for assigned awards, and will ensure compliance with financial and administrative requirements, donor specific requirements and to make recommendations for improvements. This role will work closely with Program Implementation/ Operations, PDQ and Finance on proposals, financial and narrative reporting, monitoring and analysis, and compliance processes. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly. Scope of Role:

Reports to: Awards Manager
Staff reporting to this post

Key Areas of Accountability:

Developing self and others; Working effectively with others
Build relationships with other teams to support the resolution of issues and coordination of deliverables i.e. reports
Support the delivery of capacity building to other teams in the CO and to Partner organisations
Build relationships with the region and centre and support in the escalation of issues if required.

Communicating with Impact, Negotiation and Coordination:

Engage with and coordinate across multiple stakeholder groups to support the development of high quality proposals
Support the development of high quality proposals through planning and coordination with PDQ, Finance and other teams
Coordinate and review donor reports including adequate planning to ensure deadlines are met
Communicate and coordinate with Member contacts to understand and record any changes related to donor compliance requirements and reporting dates
Facilitate award kick off meetings, including a focus on donor requirements and ensure these occur at the start of each award

Compliance (Systems, Processes, Donor)

Understanding of SCI processes and other key donor requirements and communication and adherence to these
Understanding of the Award Management System (AMS) and reporting functions, and ensure AMS is up to date to drive data quality
Accountable for driving AMS data completeness and quality for relevant awards
Support kick off meetings led by the Award Manager and the communication of compliance requirements across the CO.

Monitoring and Analysis:

Critical review of proposal budgets to identify budget lines for review or omitted costs
Work with Operations team and budget holders to develop budgets
Financial analysis skills to perform award monitoring processes, highlight financial issues to Overseers and Budget Holders and perform further analysis to resolve issues identified
Understanding of DRC budget codes and ability to work with Program team to determine appropriate structure
Knowledge of donor budgeting formats to support budget holder understanding

Portfolio Management and Strategy:

Support AM Manager to perform portfolio level monitoring and analysis and follow up issues identified and resolve these
Produce management reports and escalate identified portfolio issues in a timely manner
Support Award Manager on the regular award review processes on designated awards

Behaviours (Values in Practice) Accountability:

Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
Widely shares their personal vision for Save the Children, engages and motivates others
Future orientated, thinks strategically and on a global scale.

Collaboration:

Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
Values diversity, sees it as a source of competitive strength
Approachable, good listener, easy to talk to.

Creativity:

Develops and encourages new and innovative solutions
Willing to take disciplined risks.

Integrity:

Honest, encourages openness and transparency; demonstrates highest levels of integrity.

Qualifications

Professional qualification in Business, International Development, Finance / Accounting or similar

Experience and Skills:

University Degree in International Development, Business Administration or Finance
Highly developed interpersonal and English communication skills including influencing, negotiation and coaching
Experience managing grants, contracts & sub agreements with knowledge of major funders’ guidelines (e.g. USAID, ECHO, DFID, CIDA, SIDA etc.)
Ability to establish and maintain conducive collegial relations and perform effectively as a member of a team
Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
Excellent time management and planning capacity
Availability and willingness to work extra hours during times of humanitarian responses
Relevant experience managing donor funded projects with International NGO’s particularly those addressing human/children’s rights and those applying partnership approaches
Strong analytical skills and strategic planning abilities. Computer literacy and excellent documentation skills are a must
Ability to proactively identify issues and problem solving skills to address these

Additional Job Responsibilities:

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities: